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BE IT REMEMBERED, that the White County Drainage Board held a regular meeting on Monday, November 7, 2016.  The meeting was held at the White County Building, 2nd floor, Commissioners’ conference room beginning at 10:30 a.m.

Drainage Board members present were:  President Steve Burton, Vice President John Heimlich and Member David Diener.  Also, present were the White County Attorney George W. Loy, White County Surveyor Brad Ward and the Drainage Board Secretary Jennifer Hill.

Others present were:

Mike Kyburz – White County Highway Superintendent

J.D. Smith – White County Highway Dept.

Sharon Watson-White County Soil & Water Dept.

Mark Wright – White County Soil & Water Dept.

Michael Thompson- Dollar General Engineer

Ron McCoy

President Burton called the meeting to order.

MINUTES

· Vice President Heimlich made a motion to approve the minutes as presented for the regular meeting held on October 17, 2016; seconded by Member Diener. Vote: Unanimous (3-Favor 0-Opposed)

OPEN MAINTENANCE QUOTES- W.F. Myers # 565

The time for submitting quotes has passed.  There were 4 bids solicited and one bid received.  The estimate of the Project is $30,000.00.  White County Attorney George Loy then announced the bids received.

Jerry Gutwein Bulldozing & Excavating $48,000.00

Johns Brothers Tiling & Excavating, INC. $48,000.00

L R Excavating $54,500.00

After short discussion, the decision was made to award the contract to Jerry Gutwein Bulldozing & Excavating for $48,000.00.  There was a motion by Member Diener to accept the bid of $48,000.00 from Gutwein Bulldozing & Excavating 15207 W 500 S, Francesville, IN 47946, with a second from Vice President Heimlich.

Vote: Unanimous (2-Favor, 0-Against, 1-recused)

DRAINAGE REVIEWS

Dollar General Drainage Review

Surveyor Ward explained that they’re requesting to table this review again.  The engineer for the project is here currently and after this meeting we’re going to meet with Jason of Randall Miller & Assoc. and hopefully the Mayor to iron out any issues and comeback to hopefully approve this the first meeting or so of November.  We’re hoping to have everything agreed upon with the City prior to approval with the Drainage Board.

OTHER BUSINESS

Ron McCoy is here to address the Board.  He’s assessed on the Woltz Tile Drain Reconstruction Project, he has questioned his assessment at this point.  He has a 14 acre tract with 8 acres assessed to the watershed.  It is my belief that the water runs west onto the Mowrer property and then from there runs south and then back to the tile drain. Surveyor Ward believes that all notices were property sent and received, there is no reason to believe otherwise.  He then provided a watershed map to show where Mr. McCoy is located.  President Burton asked if anything has changed with this, to which Surveyor Ward responded no. If you recall it was decided that Branch #1 and Branch #2 were in good working order and wouldn’t be included with the reconstruction.  There were courtesy letters sent out to land owners affected that contained what their assessment would be and approximately when the first payment would be due. This was because the job came in about $30,000.00 less than what was originally advertised for so the price per acre was reduced about $20.00 or so an acre.

Mr. McCoy stepped up to the table.  It was explained to him what was being shown on the Watershed Map.  Mr. McCoy shared what his findings were when he measured elevations on his property.  Mr. McCoy claims that the tile that comes to the back of the property was destroyed by a farmer by putting blades down between the tiles.  Board Member Diener clarified information with Mr. McCoy that a letter was received by him but he determined that the letter didn’t have anything to do with him and was disregarded.  Mr. McCoy agreed that a letter was received and that upon his investigation of his property the letter didn’t pertain to him. Mr. McCoy further claims that there is a natural berm that runs along his property that doesn’t allow water to leave to the East or South.  Attorney George Loy advised that there is a procedure for filing a petition to the Drainage Board to have your acreage re-examined and then the Drainage Board makes the determination as to whether or not what you’re saying is in fact the case.  Member Diener explained that the problem is the notices and meeting dates were received but were ignored and now Mr. McCoy is coming to us after the fact, it’s kind of hard to back up time.  Surveyor Ward explained that the mailing list hasn’t changed since the first letter was sent out about the public land owner meeting.  The price is based specifically on the acreage and the price per acres is $675.95 an acre.  It was advertised at approximately $720.  Attorney Loy questioned how long the property has been assessed to the Woltz Tile Drain for Maintenance.  It was decided that Attorney Loy would get the information together for Mr. McCoy as to what would be needed to petition the board in this matter.

There being no further business to come before the board, the meeting was adjourned.

___________________                       ________________________                         _____________________

 

Steve Burton, President                      John Heimlich, Vice President                         David Diener, Member