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BE IT REMEMBERED that a special meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on November 21, 2016 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: Kevin L Crabb & Bruce D Clear

The following members were present:

 

Dennis E Carter Art A Anderson James B Davis

Raymond L Kramer Jr James G Annis

 

HIGHLIGHTS OF JOINT SESSION:

White County Economic Development President Randy Mitchell said there were five new business start-ups in November.

President Mitchell is working on a possible $50,000 to $60,000 Property Plan for Growth Grant provided by Eli Lilly.

 

Environmental Officer Jim Reynolds said we received good results from the lake samples sent to the State, but Pike Creek has a small issue that cannot be pinpointed.

 

White County Area Plan Director Joe Rogers said his Office continues searching for permit software and has done some site visits as well. He believes a decision should be made by January of 2017.

 

White County Highway Department Superintendent Mike Kyburz said he stockpiled stone while he was able to get it at a discount. Councilor Anderson said Chalmers road between Rangeline Road and Chalmers is in great need of attention. Trucks carrying stone used this road instead of roads that were under an agreement to be used. AEP or NIPSCO should help with the cost since their trucks probably did the damage. They cannot help out until the project is done.

 

Mr. Tim Mc Fadden introduced himself as the new White County Emergency Management Agency (EMA) Deputy Director.

 

North White School Superintendent Teresa Gremaux has the job description for the new Career Counselor position to be overseen by the White County School Superintendents. North White will handle the payroll. The salary will be around $33,000 plus benefits, totaling approximately $50,000. The focus will be the 37% of White County students not seeking further education beyond the high school level. Although the focus will be seniors initially, the Superintendents would like to include more grade levels as the Counselor gets acclimated and gets a handle on the workload. Tri-County School Superintendent Dr. Kathy Goad said a survey done of their community revealed the number one request is increased counseling for students. Each school will decide who the Career Counselor will report to at their school. Councilor Anderson suggested the Career Councilor utilize the Jr. Achievement program in their efforts to promote furthering education.

White County Commissioner Dave Diener made a motion to fund the new Career Counselor position to be overseen by the White County School Superintendents. Commissioner Steve Burton seconded the motion. Vote: Unanimous

Councilor Art Anderson made a motion to fund the new Career Counselor position using left over funds from the Advancing Manufacturing program and funds budgeted for this use. Councilor Jim Annis seconded the motion. Vote: Unanimous

 

Auditor Gayle Rogers submitted the Capital Improvement Plan that had been reviewed in July 2016 allowing three years of spending out of County Economic Development Income Tax (CEDIT).

Commissioner Diener made a motion to approve Resolution #16-11-21-03 adopting a capital improvement plan specifying uses of revenues received from economic development income tax funds. Commissioner Burton seconded the motion. Vote: Unanimous

Councilor Anderson made a motion to approve Resolution #16-11-21-03 adopting a capital improvement plan specifying uses of revenues received from economic development income tax funds. Councilor Jim Davis seconded the motion. Vote: Unanimous

 

County Attorney Loy said all municipalities must incorporate a Materiality Policy addressing missing material/equipment and any erroneous cash losses that may occur (even if there is no fraud suspected). Auditor Rogers proposes non-cash over $50,000 and cash over $100,000 missing be reported to the State. However, anything, regardless of amount/value, where fraud or theft might be suspected is required to be reported.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Carter said the first word under White County2012 Audit Discrepancy should be Council instead of County.

Councilor Carter made a motion to accept the October 17, 2016 minutes as amended. Councilor Davis seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

There were no requests for additional appropriations

 

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Auditor $50,000.00 1-1000-9-99 1-20-1-17

General- Misc Exp Supr Ct – Pauper

$15,000.00 1-1000-9-99 1-15-1-17

General- Misc Exp Jail – Overtime

$ 2,000.00 1-1000-9-99 1-15-3-1

General- Misc Exp Jail – Barber

$ 4,600.00 1-1000-9-99 1-15-3-9

General- Misc Exp Jail – Physician

$20,000.00 1-1000-9-99 1-5-3-26

General- Misc Exp EMA – P25 Upgrade

White County Auditor $936,457.14 262-1000-9-99 264-52

LOIT Special Dist Community Crossings

County portion Grant

White County Highway Department

$ 6,000.00 4-404-2-21 4-402-3-92

Gas & Oil Contractual Services

$ 5,000.00 4-404-2-21 4-404-1-24

Gas & Oil Uniforms

$20,000.00 4-404-2-21 4-404-1-23

Gas & Oil Group Insurance

White County Airport $14,454.67 7-1000-4-7 7-1000-3-16

Tractor Runway/Taxiway

 

EMA Deputy Director McFadden said the P-25 radio upgrade is an Indiana State requirement. Every emergency agency in the County must have their radios upgraded. Auditor Rogers said EMA Director Yerk did not realize the grant only covered half of the cost. The cost was higher than expected. The radio company Ra-Comm, Inc is eating $10,000 of the cost. Deputy Director McFadden said some radios will not accept the new programming and so necessitates repairs/upgrades at $495.00 each rather than the $125.00 for most radios.

Auditor Rogers said the Jail never knows what the cost will be for Doctors or a Barber. Auditor Rogers said the Highway transfers should get them through the rest of the year.

Community Crossings Grant has been budgeted for next year. However, funds need to be transferred to pay bills that are coming in for the work already completed.

Auditor Rogers said the White County Airport turned in a transfer request that was not in the Councilors packet transferring $14,455 for the runway. Council President Kramer said the animal control fencing grant was approved and the winning bidder to do the job wants to start right away. Auditor Rogers said the same grant will include taxiway work to be done. Councilor Davis said the Council has been invited to use the Airport Board Room to hold meetings. It is a nice facility.

Councilor Davis made a motion to approve the above transfers. Councilor Annis seconded the motion. Vote: Unanimous

EMERGENCY TELEPHONE FUND RESOLUTION

Auditor Rogers said the Emergency Telephone Fund only gets $100,000 in levy and has no other revenue source. This was discussed at budget time to increase. The funds had built up and they have gotten by for a while. She said passing a resolution covers them for 2017 so the State can pass that budget.

Councilor Carter made a motion to approve Resolution #2016-11-21-01 to transfer $512,000 from the Solid Waste Operating Fund to the Emergency Telephone Fund. Councilor Davis seconded the motion. Vote: Unanimous

2016 SALARY AMENDMENT #5

Council President Kramer said the 2016 Salary Amendment #5 includes bumping up the following Department Heads to the minimum Fair Labor Standards Act exempt salary of $47,476: EMA Director Roberta Yerk (from $41,352), Jail Commander Ryan Hurd (from $38,381), Veteran Service Officer Tom Hildebrand (from $23,660), Soil & Water Director Sharon Watson (from $36,436), E-911 Director Terri Brooks (from $47,287). Auditor Rogers said this must be passed by December 1, 2016.

Council President Kramer said the amendment also includes Melinda Provo and Gina Goodman switching positions of Probation Officer & Chief Probation Officer along with the salaries that were set for those positions.

Council Secretary Nydegger asked what would happen if this law gets repealed. Auditor Rogers said it can be dealt with later if it does. It must be put into place for now.

Councilor Carter made a motion to approve the 2016 Salary Ordinance amendment #5 changing tax exempt salaries to $47,476 for Roberta Yerk, Ryan Hurd, Thomas Hildebrand, Sharon Watson and Terri Brooks. Councilor Anderson seconded the motion. Vote: Unanimous

 

BROOKSTON PRAIRIE TOWNSHIP PUBLIC LIBRARY APPOINTMENT

President Kramer said the Brookston Prairie Township Public Library Board of Trustees’ letter indicated that Louis Capper has faithfully served on the board and is willing to continue serving.

Councilor Annis made a motion to reappoint Louis Capper to serve on the Brookston Prairie Township Public Library Board of Trustees. Councilor Davis seconded the motion.

Vote: Unanimous

 

BOARD MEETING REPORT

Council President Kramer said the White County Solid Waste Management Board he sits on is concerned that if Newton County drops out of the district, it will take away about 50% of the district’s income. If that happens, White County may be asked to give more of their tipping fees.

Councilor Annis, who serves on the White County Area Plan Commission, said Area Plan Assistant Director Mark Bentlage may not replace Joe Rogers. The Board has advertised for the Area Plan Director’s position, and the Board will do the interviews this time. Their biggest concern is bringing in someone to be trained and how to pay the current Director to train a new Director.

 

PAYROLL REQUEST & MISCELLANEOUS

Auditor Rogers brought three payroll requests. Two were the position swaps with the Chief Probation Officer and the Probation Officer. The other was for a part-time person hired by the Title IV-D Administrator Jamie Mc Kean.

 

Auditor Rogers said the Sheriff’s Department federal grants for Operation Pullover and DUI Task Force pays Officers an average time and a half rate and the County portion of the FICA rate of 7.65%. Now the grant states Officers are to be paid their individual salary time and a half rate, and FICA taxes are not to be paid from grant funds. She said she will put a separate line item in the Sheriff’s budget beginning in 2017 for FICA funding for grants.

 

Auditor Rogers pointed out there was only one additional appropriation done this year and it was for two Community Corrections vehicles in June.

 

Auditor Rogers said by law the Sheriff has to be paid a minimum of 60% of the Prosecutor’s wage. Since the Prosecutor is paid on a fiscal year (which begins July 1st) that means the Sheriff is not being paid 60% for the last half of the year. If he is paid 65% of the Prosecutor’s pay then his pay would not drop under 60% when the Prosecutor’s salary changes in July. Councilor Carter said increasing the Sheriff’s pay would also increase the Chief Deputy’s salary since he is paid a percentage of what the Sheriff is paid and also increase the Merit Deputy’s pay as they are also a percentage of the Sheriff’s pay. Auditor Rogers said the Chief Deputy and the other Deputies percentages would not have to change mid-year because their percentage was set by the Council, and not by law. She said no one from the Sheriff’s Department has complained. This does not need to be dealt with immediately, but possibly addressed at budget time. There are other counties that do not pay their Sheriff 60% of their Prosecutor’s salary. Although it is the law, it is not enforced.

 

President Kramer thanked Councilor Davis for his work on the new Career Councilor project.

 

Congratulations were given to Councilor Anderson, Councilor Crabb, and Councilor Davis for being re-elected to their seats on the Council. President Kramer would like to have 2017 Council Officer Elections at the December Council meeting. He would also like to be ready to make board appointments as well. Council Secretary Nydegger will send out the list of appointments so Councilors can be thinking about boards they will serve on and to contact others about serving.

 

Auditor Rogers said Councilors have to go through the State Board of Accounts (SBOA) training on internal control. They can watch the 27-minute video on-line on the SBOA website under Internal Controls, or they can watch it with County Department Heads at 2:00 on November 30, 2016. It has to be done before the end of 2016.

 

Auditor Rogers said Certified Shares which is the County portion of County Adjusted Gross Income Tax (CAGIT) will be going back into the General Fund beginning 2017. She said this is the fund the State said had to be separated from the General Fund three years ago. When it was separated out, the Commissioners budget, the Veterans budget, the Extension Office budget, and Soil & Water budget moved into it. All of those budgets will be back in the General Fund beginning 2017. CAGIT has a separate revenue account number, so it will continue to be tracked individually.

 

WHITE COUNTY 2012 AUDIT DISCREPANCY

Council President Kramer said the $90,000 discrepancy was adjusted from Solid Waste Operating Fund, and the County books are balanced.

 

NON-BINDING BUDGETS

Council President Kramer asked for a motion to approve the non-binding budgets the Councilors reviewed in October.

Councilor Annis made a motion to approve all of the White County non-binding budgets. Councilor Carter seconded the motion. Vote: Unanimous

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Annis made a motion to adjourn. Councilor Anderson seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

 

 

___________________________ ___________(absent)_________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

 

__________(absent)___________ Attest: ___________________________

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BRUCE D CLEAR GAYLE E ROGERS, AUDITOR