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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, February 21, 2017. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room beginning at 8:00 a.m.

 

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners’ Assistant Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Diener made a motion to approve the minutes as presented for the regular meeting held on February 6, 2017, seconded by Commissioner Burton. Vote: Unanimous

 

PAYROLL

  • Commissioner Burton made a motion to approve payroll for February 21, 2017, as presented, seconded by Commissioner Diener. Vote: Unanimous

 

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

 

AREA PLAN

Area Plan Director Colin Betts presented a resolution adopting the White County 2017 Comprehensive Plan as a replacement of the 1995 White County Comprehensive Plan.

 

The Area Plan Commission held a public hearing on February 13, 2017. At that time, the APC voted 8 Yes and 0 No to recommend the 2017 White County Comprehensive Plan to the Commissioners. Director Betts said that there were questions brought forward at the hearing, and some of those have been addressed with the draft Comprehensive Plan.

 

Commissioner Burton expressed his concerns as to why they would approve the plan and then turn around and make changes as time moves on. Director Betts explained that this is a living document, which means that what’s in the plan right now, isn’t set in stone. As time moves on, adjustments will need to be made with the plan and that can be done every year.

 

Commissioner Diener requested time to review the plan that was submitted. Joe Rogers said that the commissioners have 90 days to make a motion on the plan.

 

  • Commissioner Diener made a motion to table the review of the adoption plan until the next meeting, seconded by Commissioner Burton. Vote: Unanimous

 

HWC ENGINEERING – BRIDGE #171

White County Highway Superintendent Mike Kyburz reported that Bridge #171, located on CR 300 South over the Hoagland Ditch, has been on the books to be replaced since 2015, and now it’s to the point that it really needs attention.

 

Jacob Isenburg, Project Manager with HWC Engineering, submitted a contract with a breakdown of the cost:

 

Survey: $ 9,400

Bridge Design, Plans, & Permits $ 79,000

Geotechnical & Asbestos Investigation $ 9,000

Utility Coordination $ 4,500

R/W Services TBD

Bidding $ 5,000

Construction Administration & Observation $ 49,000

Total $155,900

 

There will not be any federal funds used on this project; all funds will be paid by the county. Construction will start this fall, with the road being closed for about 2-3 months, and the project should be completed by the end of November 2017.

 

  • Commissioner Diener made a motion to approve the engineering contract for Bridge #171 with HWC Engineering subject to any changes by the county attorney, seconded by Commissioner Burton. Vote: Unanimous

 

PERSONNEL POLICY – HIGHWAY

White County Auditor Gayle Rogers submitted Amendment 2 to the White County Highway Department Rules, Regulations & Policies, Residence Requirements section. At the last meeting, Highway Superintendent Kyburz asked if the policy could be amended to cover employees that have to move out of the county due to special circumstances and not be terminated.

 

The amendment reads as follows:

 

Amendment 2

White County Highway Department Rules, Regulations & Policies

Enacted September 15, 1997

 

Amendments to sections listed below replace verbiage that is currently in the manual.

 

II. RECRUITMENT POLICY

 

Page 4

 

4. Residence Requirements:

 

An Employee required to take home a county highway vehicle shall not move outside of White County without written consent from the County Highway Superintendent and the White County Commissioners and only if the employee meets the required criteria.

 

The following criteria must be met before a residency exception will be considered:

 

One (1). An employee must have satisfied his/her probationary period.

 

Two (2). Employee must apply in writing to the Highway Superintendent stating the reason an exception is needed and prove that he/she can continue to meet the duties assigned if the exception is approved.

 

Meeting the required criteria listed above does not imply automatic approval. Approval of an employee’s residency exception is at the discretion of the Highway Superintendent and the White County Commissioners. Each request will be determined on a case by case basis and will be enforced uniformly and fairly. Once a joint decision is made by the Highway Superintendent and the County Commissioners a copy of the decision will be given to the employee and filed in the employee’s personnel file.

 

Commissioner Heimlich and Highway Superintendent Kyburz agreed that language also needs to be added stating that the county vehicles cannot be taken out of the county. Even though it’s already covered in the Travel Policy, they would like it added to this one as well.

 

Auditor Rogers said that she will generate a form for the written consent from the commissioners and highway superintendent.

 

  • Commissioner Burton made a motion to adopt Amendment 2, to the White County Highway Department Rules, Regulations & Policies, for the Residence Requirements with the addition of the language written up for the county vehicles by the county attorney, seconded by Commissioner Diener. Vote: Unanimous

 

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

 

President Butch Kramer Jim Annis Bruce Clear

Denny Carter Casey Crabb Art Anderson

 

Councilman Jim Davis was absent.

 

ECONOMIC DEVELOPMENT

Economic Development President Randy Mitchell presented the Business Summary for January 2017.

 

President Mitchell said that they’ve already had 10 business leads for the Mid America Commerce Park so far this year. Three new business are starting up in the county, one of them being Starbucks.

 

ENVIRONMENTAL REPORT

Environmental Officer Jim Reynolds presented the following Environmental Report for February 2017.

 

  • Received 56 calls/complaints on various issues.

  • Issued 1 septic permit

  • Made 9 landfill inspections

  • Attended IOWPA Conference – Indiana Onsite Waste Water

  • Attended State Mandates & Taser

 

BUILDING DEPARTMENT

Area Plan Director Colin Betts reported the following permits issued last month.

 

Building Permits: 13

Inspections: 13

New Dwellings: 1

New Commercial: 1

 

AMERESCO

Dan Zuerner, County Consultant with Garmong, suggested that the county start looking into an energy savings program for the county buildings. A futuristic plan to maintain the mechanical systems throughout the county buildings can be done at a lower cost with energy savings programs and advantage government programs available to municipalities. Mr. Zuerner introduced Mark Heirbrandt with Ameresco to give an introduction on how they help government municipalities.

 

Mark Heirbrandt, Senior Account Executive, and Doug Munz, Senior Project Development Engineer, discussed how they would like to audit the water, electric and gas usage and then they’ll target certain buildings for energy conservation measures. They also would like to interview the maintenance staff of the buildings so they can see what mechanical equipment needs repaired or replaced. They will come up with a cost along with 25% -30% of that coming back to the county.

 

If the commissioners approve, they will request signatures on a Utility Release form, which will allow them to look at our utility bills for the past three years. After this is done they will meet with our maintenance staff.

 

Councilman Crabb felt that if we did nothing more than change the lighting in the buildings, we would save a lot of money really quick with the LED programs.

 

  • Commissioner Diener made a motion to enter into a relationship with Ameresco and allow them to begin the 1st Pass Audit and authorize the Utility Release form to be signed, seconded by Commissioner Burton. Vote: Unanimous

 

PURCHASE REAL ESTATE

Commissioner Diener informed the council that they have an opportunity to purchase an office located on the Constitution Plaza, 120/124 N. Main Street. After collecting two appraisals on the property, they have negotiated a purchase price with the property owner for $200,000. Their intentions with the property is to move all of the files that are stored in the basement of the courthouse over to the basement of the new building. This will allow the offices down stairs to open up for other departments to move in. They would also like to move the Annex Building to this location so those departments will be closer to the courthouse and they will eventually sell the old jail property.

 

White County Attorney Loy presented a resolution approving the purchase of the building.

 

  • Commissioner Diener made a motion to approve Resolution No. 17-02-21-01, White County Commissioners’ Resolution approving purchase of Real Estate, seconded by Commissioner Burton. Vote: Unanimous

 

RESOLUTION NO. 17-02-21-01

 

WHITE COUNTY COMMISSIONERS’ RESOLUTION APPROVING

PURCHASE OF REAL ESTATE

 

WHEREAS, the White County Board of Commissioners (“Commissioners”) are interested in purchasing certain real estate consisting of the former “McClintic-Downey Insurance Agency” building, located at 120/124 N. Main Street, Monticello, Indiana (the “Real Estate”); and,

 

WHEREAS, the Commissioners have appointed two (2) independent appraisers, professionally engage in making appraisals, to appraise the fair market value of the Real Estate, each of whom have returned their separate appraisals to the Commissioners; and

 

WHEREAS, the owner of the Real Estate, S. Mark Gamble, has delivered to the Commissioners an Offer of Sale of the Real Estate for the sum of $200,000.00 (the “Offer”), which sum is less than the average of the two (2) appraisals received by the Commissioners; and

 

WHEREAS, the Commissioners consider it in the best interest of White County to purchase the Real Estate for use by White County government, and therefore desire to accept the Offer.

 

NOW, THEREFORE, BE IT HEREBY RESOLVED, by the White County Board of Commissioners as follows:

 

1. That the Offer of Sale of Real Estate from S. Mark Gamble, for sum of $200,000.00, is hereby approved and accepted for the purchase of the Real Estate, more particularly described as follows:

 

Part of Lot 55 in the Original Plat of the City of Monticello, as recorded in Deed Record Book 126 Page 407, Deed Record Book 233 Page 32, and Miscellaneous Record Book A-17 Page 593, White County Recorder’s Office, more fully described by: The South 32.43 feet of the East 56.43 feet to said Lot 55 of the Original Plat of the City of Monticello, Union Township, White County, Indiana.

 

ALSO: The North 31.64 (M-Measured) of the East 56.43 feet (M) of the South 64.07 feet (M), 64 feet (R-Record) of said Lot 55 of the Original Plat of the City of Monticello, Union Township, White County, Indiana.

 

2. That the Commissioners are authorized and directed to execute the Acceptance of the Offer, and to take all further action necessary to consummate the purchase of the Real Estate pursuant thereto.

 

There being no further business to come before the joint meeting, the council members adjourned to their own meeting room.

 

There being no further business to come before the commissioners, their meeting was adjourned.

 

 

 

 

 

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

ATTEST: _________________________

Gayle Rogers, Auditor

 

 

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