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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, March 6, 2017.  The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room beginning at 8:00 a.m.

Commissioners present were:  President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener.  Also present was White County Auditor Gayle Rogers, White County Attorney George Loy and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Diener made a motion to approve the minutes from the regular meeting held on February 21, 2017, seconded by Commissioner Burton. Vote:  Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve payroll for March 6, 2017, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote:  Unanimous

AREA PLAN

Director Colin Betts asked the commissioners if they had any additional questions or issues after reviewing the proposed White County 2017 Comprehensive Plan that was submitted at the last meeting.

Director Betts said the plan, which covers several areas like housing, land use, transportation and circulation, environment, and economic development and redevelopment was approved by the APC at their February meeting.  If this plan is adopted today, a steering committee would finish the housing portion of the plan and have a report done by the end of the year; along with yearly updates given to the commissioners.

Commissioner Burton said that he has a problem with the statement that was made earlier when they began this project.  He was told that the county was going to follow this plan after it’s adopted, but yet they say it’s a living document and it will constantly be changing.

Director Betts explained that the purpose of the plan is to guide the county with policy decisions regarding zoning, planning, land use, etc.  The plan will be revisited annually so that it’s not static and it continues to meet the county’s needs.

After a short discussion, the commissioners agreed to adopt the resolution and allow the towns to chew on it for a while.

  • Commissioner Diener made a motion to approve Resolution No. 17-03-06-01 adopting the White County 2017 Comprehensive Plan as presented, seconded by Commissioner Burton. Vote:  Unanimous

RESOLUTION NO. 17-03-06-01

RESOLUTION OF THE BOARD OF COMMISSIONERS OF WHITE COUNTY, INDIANA, ADOPTING THE WHITE COUNTY, INDIANA 2017 COMPREHENSIVE PLAN AS A REPLACEMENT OF THE 1995 WHITE COUNTY COMPREHENSIVE PLAN

WHEREAS, in order to provide for public health, safety, and general welfare, the ongoing orderly and harmonious growth of White County and to provide efficiency and economy in the process of development it is necessary from time to time to review, update, amend or repeal the Comprehensive Plan as required under Indiana Code 36-7-4-500 et seq.; and,

WHEREAS, the Commissioners of White County, Indiana have determined that the current 1995 White County Comprehensive Plan should be repealed and replaced; and,

WHEREAS, a steering committee of local residents, property owners and elected officials, acting as a subcommittee of the White County Area Plan Commission (hereafter referred to as “the Plan Commission”) has conducted a process to consider a replacement of the Comprehensive Plan that included public workshops, interviews with key stakeholders, surveys of the community residents and a careful examination of physical conditions and development trends; and,

WHEREAS, the Plan Commission on February 13, 2017, held a public hearing and provided an opportunity for all remonstrance concerning the proposed 2017 White County, Indiana Comprehensive Plan to be heard and considered; and,

WHEREAS, the Plan Commission found that the 2017 White County, Indiana Comprehensive Plan meets the requirements of the Indiana Code 36-7-4-500 series regarding a Comprehensive Plan, and that the adoption of the 2017 White County, Indiana Comprehensive Plan is in the best interest of the County; and,

WHEREAS, the Plan Commission forwarded the 2017 White County, Indiana Comprehensive Plan to the White County Commissioners and each Legislative Body unit in White County with a favorable recommendation; and,

WHEREAS, the proposed 2017 White County, Indiana Comprehensive Plan is attached as exhibit “A” and the minutes of the February 13, 2017 Plan Commission meeting are attached as exhibit “B”; and,

WHEREAS, the Commissioners of White County find that it is in the best interest of White County, Indiana to adopt the 2017 White County, Indiana Comprehensive Plan as a replacement of the 1995 White County Comprehensive Plan.

NOW, THEREFORE, BE IT HEREBY RESOLVED by the White County Commissioners the following:

1)  Final Action:  The 2017 White County, Indiana Comprehensive Plan is adopted, as a replacement of the 1995 White County Comprehensive Plan which is hereby repealed.

2)  Effective Date:  The adoption of the 2017 White County, Indiana Comprehensive Plan as a replacement of the 1995 White County Comprehensive Plan shall be effective immediately upon passage.

3)  Official Filing of the Replacement of the Comprehensive Plan:  Upon adoption of this resolution, the Executive Director of the White County Area Plan Commission shall keep one (1) copy of the 2017 White County, Indiana Comprehensive Plan on file in the Office of the Plan Commission and shall cause the signed resolution and one (1) copy of the 2017 White County Comprehensive Plan to be recorded in the Office of the White County Recorder.

AUDITOR – COPIER

Auditor Rogers presented quotes for a new copier for her office.  She explained that she needs another copier upfront, closer to the counter, and one to handle overflow.  The copier in the back is usually held up by HR, or herself, running long reports, which puts a burden on taxpayers having to wait on their paperwork.

Auditor Rogers said that she does have the money in her budget to buy the machine that she prefers for $8,875.

Commissioner Diener pointed out that a comprehensive plan for copiers was developed a few years ago, and it isn’t working.

  • Commissioner Diener made a motion to allow the Auditor to purchase another copier for her department for $8,875, seconded by Commissioner Burton. Vote:  Unanimous

BRIDGE NO. 88 – NORWAY DAM

Highway Superintendent Mike Kyburz reported that INDOT has collected bids for the reconstruction of Bridge No. 88 – Norway Dam Bridge.  The engineer’s estimate was $1,567,637 and the low bid came in at $1,504,219 from Yates Construction from Kentland.  The county has received $1,000,912 in federal funds, but since we opted to replace the deck instead of patching it, we will be responsible for approximately $715,912.  The start date for the project will be September 2017.

HOOSIER LIFT STATION AND PONDS PROJECT – CHANGE ORDER

Commissioner Heimlich presented a change order for the Hoosier Lift Station and Ponds project in Wolcott.  The change order changes the completion date of the project from September 1, 2017, to October 16, 2017, due to a delay in the delivery of the pumps.

  • Commissioner Burton made a motion to approve the completion date on the change order as requested, seconded by Commissioner Diener. Vote:  Unanimous

OLD HOSPITAL PROPERTY

County Attorney George Loy said that as part of the Boxer Girl project on the old hospital property, three platted lots (5A, 6A and 7A) in O’Connor’s Boulevard Addition need to be vacated according to the Area Plan department.  A petition to vacate was submitted from former Director Joe Rogers.

  • Commissioner Burton made a motion to accept the petition requesting to vacate platted lots 5A, 6A and 7A, seconded by Commissioner Diener. Vote:  Unanimous

PERSONNEL POLICY – HIGHWAY

Auditor Rogers submitted the final write-up for the amendment to the White County Highway Department Rules, Regulations & Policies, Residence Requirement section that was approved at the last meeting.  She requested signatures for the following.  SIGNATURE APPROVED

Amendment 2

White County Highway Department Rules, Regulations & Policies

Enacted September 15, 1997

Amendments to sections listed below replace verbiage that is currently in the manual.

II. RECRUITMENT POLICY

Page 4

4.  Residence Requirements:

An Employee required to take home a county highway vehicle shall not move outside of White County without written consent from the County Highway Superintendent and the White County Commissioners and only if the employee meets the required criteria.

The following criteria must be met before a residency exception will be considered:

One (1).  An employee must have satisfied his/her probationary period.

Two (2).  Employee must apply in writing to the Highway Superintendent stating the reason an exception is needed and prove that he/she can continue to meet the duties assigned if the exception is approved.

Three (3).  Highway vehicles shall not leave White County unless on official highway department business specifically authorized by the White County Highway Superintendent.

Meeting the required criteria listed above does not imply automatic approval.  Approval of an employee’s residency exception is at the discretion of the Highway Superintendent and the White County Commissioners.  Each request will be determined on a case by case basis and will be enforced uniformly and fairly.  Once a joint decision is made by the Highway Superintendent and the County Commissioners a copy of the decision will be given to the employee and filed in the employee’s personnel file.

There being no further business to come before the commissioners, their meeting was adjourned.

___________________________      _____________________________      ____________________________

John C. Heimlich, President               Steve Burton, Vice President                  David Diener, Member

 

ATTEST:  _________________________

Gayle Rogers, Auditor

 

 

 

 

 

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