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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, March 20, 2017. The meeting was held at the White County Building, 2nd floor Commissioners’ Conference Room beginning at 8:00 a.m.

 

Commissioners present were: President John C. Heimlich, Vice President Steve Burton and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy and Drainage Board Assistant Jennifer Hill.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Burton made a motion to approve the minutes from the regular meeting held on March 6, 2017, and the Executive Session held on February 21, 2017, seconded by Commissioner Diener. Vote: Unanimous

 

PAYROLL

  • Commissioner Diener made a motion to approve payroll for March 20, 2017, seconded by Commissioner Burton. Vote: Unanimous

 

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

 

HIGHWAY DEPARTMENT

Highway Superintendent Mike Kyburz presented Amendment #1 to the Salt Building lease contract with INDOT. The original contract was signed in October 2016. He reported that he still has quite a bit of salt left over from this past winter and he requested an extension on the building from INDOT. INDOT agreed to extend the lease on the Salt Building until April 2018, at no charge.

 

  • Commissioner Diener made a motion to approve Amendment #1 to the contract with INDOT for the lease of the Salt Building as presented, seconded by Commissioner Burton. Vote: Unanimous

 

DRAINAGE ORDINANCE

County Attorney George Loy brought to the commissioners’ attention that there is a concern with landowners being charged two or three times from different municipalities (engineers and surveyors) when reviewing their drainage plans. Efforts could be coordinated between the county and municipalities to have both representatives review the drainage plan together from the beginning of the project, so there’s not several billings to the landowner.

 

Commissioner Heimlich felt that having an engineer to provide drainage plans would be an added expense because the drainage in the county isn’t really too difficult. Communication between the two municipalities needs to be done with representatives. Drainage Board President Steve Burton was recommended to communicate with municipalities to come up with a system to handle drainage reviews.

 

GORDON ROAD & 39/421 INTERSECTION

Commissioner Heimlich presented a proposal from American Structurepoint to work with INDOT, City officials and County officials to create a design and study plan for the intersection of Gordon Road & 39/US 421. The cost of the proposal is $5,000.

 

  • Commissioner Diener made a motion to approve the proposal from American Structurepoint for the Gordon Road & 39/421 Intersection as presented, seconded by Commissioner Burton. Vote: Unanimous

 

COURTHOUSE SECURITY

White County Prosecutor Bob Guy said that the courthouse security has been a concern of his for quite some time now. He and Investigator Tony Lantz attended a seminar on this matter and suggested to the commissioners that a committee be put together to establish ideas to make a safe environment for the employees and the citizens that use the courthouse. After ideas are put together he would like to bring the information back to the commissioners. He asked the commissioners to establish a committee and recommended the following members:

 

  • Judge Thacker

  • Prosecutor Bob Guy

  • County Investigator Tony Lantz

  • Assessor Lisa Downey

  • Commissioner David Diener

  • Courthouse Maintenance Supervisor Ed Ward

  • County Councilman

  • County Sheriff Pat Shafer

 

  • Commissioner Burton made a motion to allow a committee to be formed for courthouse security with the individuals Prosecutor Guy has recommended, seconded by Commissioner Diener. Vote: Unanimous

 

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

 

President Butch Kramer Jim Annis Bruce Clear Jim Davis

Denny Carter Casey Crabb Art Anderson

 

Commissioner Heimlich took a moment to recognize the Twin Lakes Boys Basketball team going to the state finals this year. He said that Councilman Casey Crabb’s son, Justin, led the team to a victory. Congratulations!

 

ENVIRONMENTAL DEPARTMENT

Environmental Officer Jim Reynolds submitted the Environmental Report for March 20, 2017.

 

  • Received 62 calls/complaints on various issues.

  • Two occurrence reports for meth labs in the county.

  • Issued 2 septic permits.

 

ECONOMIC DEVELOPMENT

Economic Development President Randy Mitchell submitted his Business Summary for March 2017.

 

President Mitchell said that things are getting busier with the Shell Building in Wolcott, with four leads coming in last month. Right now he’s focusing on hosting a delegation for the People’s Republic of China on April 11.

 

E-911 DEPARTMENT

Director Brooks reported the following:

 

  1. New recorder is installed and working great.

  2. CAD vendor has recently installed some updates to their CAD system at no cost.

  3. Ra-Comm is running wires for the new radio system/new consoles.

  4. IT Dept. has done a lot of upgrades and getting Station 4 up and running.

 

Director Brooks pointed out that the new radio system will not take care of the issues that the county has with coverage. There are still areas in the county where officers are not able to transmit on their portable radios. To fix this problem a tower would need to be installed in the northern part of the county between Monon and Buffalo.

 

Director Brooks said that some of her dispatchers (Crawford, Davis, Hall, Turnpaugh and herself) are volunteering, after their shifts to work the tip lines in Delphi for the double homicide case.

 

BUILDING DEPARTMENT

Area Plan Director Colin Betts reported that 16 building permits were issued last month, and two permits were issued for new dwellings.

 

HEALTH DEPARTMENT

Dr. Derek Sharvelle introduced himself as the new White County Health Officer for the Health Board. He emphasized the need to have a Health Educator in our county and he is currently looking for grants to fund this position.

 

Commissioner Diener complimented Dr. Sharvelle’s enthusiasm for promoting good health and said we are very fortunate to have him in our county.

 

WHITE COUNTY CAREER COUNSELOR

Chris Springer introduced himself as the new, and first, White County Graduation and Careers Coach for all four school corporations. Mr. Springer spends one day a week at each corporation in White County. His goal is to sit with students and help them to decide what they would like to do after they graduate from high school. He is also working with local businesses to gather information as to what skills they are looking for when they are hiring and sharing that information with the students.

 

4-H YOUTH EDUCATOR

Denise Schroeder, White County Extension Director, introduced Andrea Cole as the new White County 4-H Youth Educator. She also announced that Shelia Shafer is the new secretary for the Extension office.

 

FARMERS MARKET

Tracy Cochran, Community Wellness Coordinator, and Andrew Westfall, Agricultural and Natural Resources Educator, requested permission to hold the 2017 Monticello Farmers Market on Tuesday’s on the Constitution Plaza from June 6 through August 8, excluding June 27 & July 4. Since the Farmers Market is open after hours of the County Building, they are requesting to leave the main lobby door(s) open from 4 p.m. to 7 p.m. so they can have access to the bathrooms.

 

Ms. Cochran said that she would also like to see more signs up in the community directing tourist and residents to the Farmers Market, Courthouse, historical landmarks, etc. She recommended putting them up every couple of blocks from 6th Street down HW 24. She would like to see the county support this request.

 

COMMUNITY WELLNESS

Tracy Cochran, Community Wellness Coordinator, helped coordinate a White County Health Coalition to help White County be a healthier place to work, live and play. Ms. Cochran spent time discussing the initiatives of this group and a future Active Living Workshop that will be held on June 15 at the Monticello-Union Public Library.

 

WHITE COUNTY AG ASSOCIATION

Denise Schroeder, WC Extension Director, and Cindy Campbell, WC Ag. Assoc. Secretary, discussed the outcome of the Fairgrounds Master Plan & Feasibility Study that was just completed in November 2016. The study showed a plan that would be feasible for them over the next ten years with improvements broken down in three phases.

 

Ms. Campbell said that one of their biggest projects is going to be a climate controlled multi-purpose building that could cost $375k. The 80’ x 112’ building will be used for wedding receptions, business meetings, trade shows, etc. This project can’t be funded by the Ag Association alone, so they are currently seeking alternative sources of financing. After doing some research with the banks for loans, their best alternative would be to get a CD-backed loan from the county which would be quicker and save them money.

 

Commissioner Diener suggested that the council take some time to review this plan. He pointed out that three religious organizations within the county have just built multi-purpose buildings that are equal or better than the building being proposed. These buildings did not exist when the plan/study was being put together.

 

Ron Byrd, Vice President of the WC Ag. Association, stressed how beneficial the multi-purpose building will be to their organization, 4-H members and the community.

 

Commissioner Burton felt that this type of financial request isn’t really realistic to build this building within the next 6 months. He felt that this is something that should be budgeted out over the next five or six years.

 

Mr. Byrd clarified that they aren’t asking for money today, they just wanted to present the plan and stress that they would like to be on the agenda during budget hearings.

 

Ms. Campbell said that they will continue to seek other donors and grants to help pay for this building. They’re not planning on relying on the county for the full financing. They do have some funds now where they are going to start the permitting process to get the project started.

 

Commissioner Heimlich said that before a lot of the money is spent on the roadways, it’s important to know where the waterlines and drainage lines are going to be placed, so the new roadways won’t be torn up. He felt that this plan should be presented before the budget hearings, so they will know what the needs are and what they could do to help out. He reiterated that they have always supported the fair, and they will continue to support them.

 

SECURITY COMMITTEE

  • Councilman Crabb made a motion to appoint Councilman Bruce Clear to the security committee, seconded by Councilman Annis. Vote: Unanimous

 

There being no further business to come before the joint meeting, the council members adjourned to their own meeting room.

 

There being no further business to come before the commissioners, their meeting was adjourned.

 

 

 

 

 

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

ATTEST: _________________________

Gayle Rogers, Auditor

 

 

 

 

 

 

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