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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 19, 2017, in the White County Building, 2nd- floor Commissioners’ Conference Room, beginning at 8:00 a.m.

 

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners’ Assistant Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Burton made a motion to approve the minutes of the regular meeting held on June 5, 2017, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve payroll for June 19, 2017, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

BRIDGE #95

Highway Assistant Superintendent J.D. Smith presented the LPA-Consulting contract between White County and HWC Engineering for the rehabilitation of White County Bridge #95, located on CR 300 East over Little Monon Creek.

 

Currently, the only cost covered with federal funds will be the construction phase. The engineering contract submitted today for $244,660 will have to be paid by the county.

 

County Attorney Loy asked to review the contract.

 

Commissioner Heimlich said that the contract would be taken under advisement and discussed at the next meeting.

 

LEGAL SERVICES CONTRACT

County Auditor Rogers presented a contract from Buchanan & Bruggenschmidt, P.C., for Tax Sale Legal Services. She would like to enter into an agreement with Attorney Bruggenschmidt to provide legal services to the county for the annual county tax sale, real estate, and property tax law issues.

 

To avoid the county to have to pay his fees, Auditor Rogers explained that she would like to increase the fee that the county charges per parcel for tax sales from $30 to $50. The increase will cover the $15.00 per parcel fee that Attorney Bruggenschmidt charges and the balance will cover county administrative cost. The tax sale buyer will then be responsible for paying the county’s fee of $50 and SRI’s fee of $75.

 

Attorney Loy reviewed and approved the contract proposal as presented.

 

  • Commissioner Diener made a motion to increase the per parcel fee for tax sales from $30 to $50 and to enter into a contract with Buchanan & Bruggenschmidt, P.C., for tax sale legal services, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Director Colin Betts presented Rezoning Petition #1063. Loren & Theresa Farney are requesting to rezone 6.18 acres from an I-1 (Light Industrial District) to an A-1 (General Agriculture District). The property is currently located at 9193 S. 1200 W., Brookston. The property was previously zoned I-1 because the home was being used as a welding shop. The new owners would now like to convert the property back to residential. The rezone would bring the property into compliance with both the zoning ordinance and the comprehensive plan.

 

The APC held a public hearing on June 12, 2017, for this request. At that time, the APC voted 8 Yes and 0 No to recommend this rezone to the commissioners.

 

Commissioner Heimlich asked if anyone was present to speak about this request. No response.

 

  • Commissioner Diener made a motion to approve Rezone Petition #1065 (Ordinance No. 592-17) rezoning property from an I-1 to an A-1, seconded by Commissioner Burton. Vote: Unanimous

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

President Butch Kramer Jim Annis Bruce Clear Jim Davis

Denny Carter Casey Crabb Art Anderson

 

ECONOMIC DEVELOPMENT

President Randy Mitchell presented the Business Summary report for June 2017.

 

Mr. Mitchell reported that the business retention visits are on track for the year. He continues to respond to the leads that are coming in strong for the Shell Building. He will be attending the annual Japan/America meeting in Indianapolis and meeting with Ingraham & Associates to discuss plans for a far East trip in September.

 

AREA PLAN

Director Colin Bets reported that the Building Department had issued 46 building permits since the first of the year, one was for a new dwelling, and one was for a commercial building.

 

E-911

Director Terri Brooks said that the new radio equipment was installed and working, but she was not happy with the installation process from the vendor. The IT Dept. is working with the CAD vendor to get a new server ready. She is hoping that it will be installed before the 4th of July holiday.

 

ENVIRONMENTAL

Officer Jim Reynolds presented the Environmental Report for June 2017.

 

  • Received 104 calls/complaints on various issues.
  • Reviewing weekly pool samples and meeting with pool operators for opening community pools.
  • Issued two septic permits.
  • Made ten landfill inspections.

 

AMERESCO – COUNTY BUILDINGS AUDIT

Mark Heirbrandt, Senior Account Executive, and Doug Munz, Senior Development Engineer, gave a power point presentation on the preliminary energy study that they performed to see if the county has any opportunities for energy savings. The Utility Data Analysis showed that we spent $282,190 on utilities last year for the County Building, Annex Building, and Sheriff’s Department. Seventy-four percent of that cost was spent on electricity. If the county goes with an energy conservation savings program, our cost could drop up to 25% - 30%. A one-time rebate from NIPSCO will help finance the project.

 

Mr. Munz also discussed the conditions of the 43-year old boiler, chiller and other equipment in the County Building, and other locations. Recommendations on how to upgrade the equipment and cut cost for the HV/AC in the county was presented.

 

Mr. Heirbrandt explained that if the county decides to move forward with this project, an advertisement for RFP/RFQ’s for a Guaranteed Energy Savings and Facility Improvement program would be the next step. The RFP/RFQ is a state statute requirement on all energy savings projects. After the provider is chosen, a building committee will be put together to prioritize the projects and the financing. The final stage would consist of putting the Energy Service Agreement together and then execute the project.

An actual cost of the project(s) couldn’t be determined, but Mr. Heirbrandt did say that everything could be completed within 8-9 months.

Dan Zuerner, Garmong, said that the technology has become so much more efficient with HV/AC systems that he felt it would be a good time to look at it now. He suggested taking six months to work with the building committee to fully determine the scope of work and how we want to proceed, discuss the financials with the council and discuss what the payback will be.

METRONET

Mike Crabb, Business Enterprise Sales, said that the telephone system that was installed by Centurylink is 20 years old and has been discontinued for years. The system that’s located at the Courthouse, Jail, and Annex could be down for days if lightning hits or a card goes bad.

 

Mr. Crabb said that Metronet is a 100% fiber optic company that works with bandwidth. Metronet can propose to displace our existing voice network with newer technology. There is no upfront cost because everything will be billed monthly. Currently, we are spending $6,200/monthly on voice line, phone system, the Internet, long distance, and inbound/outbound traffic. Metronet can provide voice, the hosted PBX, and 1 GIG of Internet to the county for $7,000/month. The new system would be an $800 increase over a period of 60 months, which equals out to $48,000. A new voice and data system will be replaced at the Courthouse, Jail, and Annex.

 

The commissioners took the proposal under advisement.

 

There being no further business to come before the joint meeting, the council members adjourned to their meeting room.

 

There being no further business to come before the commissioners, their meeting adjourned.

 

 

 

 

 

___________________________ _____________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

ATTEST: _________________________

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Gayle Rogers, Auditor