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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Wednesday, July 5, 2017, in the White County Building, 2nd – floor Commissioners’ Conference Room, beginning at 8:00 a.m.

 

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners’ Assistant Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Diener made a motion to approve the minutes of the regular meeting held on June 19, 2017, and the minutes of the Executive Session held on June 19, 2017, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for June 19, 2017, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

BRIDGE #95 – CONTRACT

Highway Superintendent Mike Kyburz said that he would like to table this discussion until the next meeting. He received a call from INDOT and was offered the federal aid buyout plan or the federal aid program for this project. He would like to put some numbers together and look at all the options before a recommendation is made.

 

WIND FARM PHASE 5 – CHIP & SEAL PROGRAM

Highway Superintendent Mike Kyburz said that representatives from Meadow Lake Wind Farm asked him if the Highway Department would like to submit a bid for the final surfacing of the hard surface roads that they used on Phase 5, approximately 8 – 9 miles. Superintendent Kyburz said that he quoted a price of $497,440.00 and if he doesn’t have time to get it done he could hire someone to do it. A contract was submitted to Attorney George Loy for his review.

 

GORDON ROAD PROJECT

Highway Superintendent Mike Kyburz presented the LPA-Consulting Contract between the County and American Structurepoint for the commissioners to review. The Inspection contract for the Gordon Road project is for $367,119.30.

 

RFP – BRIDGE WORK PACKAGE

Highway Superintendent Mike Kyburz said that he requested RFP’s for repair work on Bridges 107, 111, 112, 133 & 136. All of these bridges are located in the Monon Township area.

 

Five RFP’s were sent out, and two responded by the cutoff date. Bids were received from the following:

 

LaPorte Construction Co., Inc., LaPorte, IN $350,034.00

Yates Construction, Inc., Kentland, IN $399,190.00

 

Jacob Isenberg, County Engineer, requested to review the bids to make sure that they are in compliance for acceptance.

 

Commissioner Heimlich announced that the bids would be taken under advisement.

 

 

 

VACATED ROAD REQUEST

Area Plan Director Colin Betts appeared to discuss the petition to vacate a portion of Indiana Beach Road that was submitted at the last Commissioners’ Meeting on June 5.

 

Commissioner Heimlich asked Director Betts to explain the request for the public hearing.

 

The petition requested the following be vacated:

 

The portion of Indiana Beach Road platted between the Lots in Union Township, Untalulti Subdivision, is fifty (50) feet of even width and extends east and west four hundred thirty-five (435) feet beginning at the portion of vacated roadway which is now a part of the Lots identified with the Parcel Nos. of 91-73-16-000-012.000-020 and 91-73-16-000-013.000-020 and then extending west a distance of four hundred thirty-five (435) feet, said portion of Indiana Beach Road being more particularly described as follows:

 

Beginning at the Southeast corner of Lot 65 in Untalulti Subdivision; thence South 00° 00’ 00” East 50.00 feet; thence North 90 00’ 00” West along the South right-of-way of Indiana Beach Road 435.00 feet; thence North 00° 00” 00” East 50.00 feet to the South line of Lot 70 in Untalulti Subdivision; thence North 90° 00’ 00” East along the North right-of-way of Indiana Beach Road 435 feet to the point of beginning, containing 0.499 Acres, more or less.

 

Commissioner Diener asked what will happen to the dead-end road when it’s vacated. He stated that if they vacate the road, there won’t be a way for anyone to turn around. He also asked if there were easements and utility rights-of-way for the utilities on this road.

 

Gary Fawks, Indiana Beach General Manager, said that they are requesting an abandonment of a small section of the roadway on Indiana Beach Road, so they can put in an enhanced entrance to establish a toll plaza. He said that Indiana Beach owns both properties on each side of the road.

 

Commissioner Diener asked why Indiana Beach would make a change to the road that doesn’t make any improvements. He would like to see a turnaround or a roundabout as opposed to a dead end. He doesn’t have a problem approving the vacation, but he would like to see a new plan that shows a toll booth and a way to exit the road.

 

Commissioner Diener also questioned the individual tracts of land along the road. He asked if they should combine them to make one tract of land, so they’re not isolated on a road that no longer exists.

 

Mr. Fawks will take the plans back to the engineers and return with traffic plans that will address the concerns that were discussed today.

 

Commissioner Heimlich said the public hearing would be continued until the next meeting.

 

RFP – BRIDGE WORK PACKAGE

Jacob Isenberg, County Engineer, reported that both bids were complete and their math is correct.

 

  • Commissioner Diener made a motion to accept the low bid from LaPorte Construction for $350,034, seconded by Commissioner Burton. Vote: Unanimous

 

WATER SERVICE TO MID AMERICA COMMERCE PARK

Commissioner Heimlich submitted a contract from Wessler Engineering. Wessler Engineering will provide basic services to find the best alternative to provide water to the Mid-America Commerce Park area. The estimated fee to complete the basic services is $19,600.

 

  • Commissioner Burton made a motion to accept the proposal from Wessler Engineering contingent on our legal’ s assent, seconded by Commissioner Diener. Vote: Unanimous

EMA

EMA Director Roberta Yerk submitted an updated Multi-Hazard Mitigation Plan for White County. The plan has to be updated every five years.

 

The plan is a requirement of the Federal Disaster Mitigation Act of 2000. The development of a local government plan is a requirement in order to maintain eligibility for certain federal disaster assistance and hazard mitigation funding programs. The plan helps to identify risks and vulnerabilities associated with natural disasters and develop long-term plans for protecting people and property from future hazard events.

 

  • Commissioner Burton made a motion to approve Resolution # 17-07-05-01 adopting the updated White County Multi-Hazard Mitigation Plan, seconded by Commissioner Diener. Vote: Unanimous

TRAINING

Commissioner Diener reported that it is the desire of the Security Committee to have an active shooter training in place for the courthouse employees. They would like to close the courthouse at noon on Wednesday, August 23 to do the training.

 

  • Commissioner Diener made a motion to close the courthouse at noon on Wednesday, August 23 for employee training, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN – WAIVE FEES

Colin Betts said that Boxer Girl is requesting a variance for the Village Walk Subdivision and he is requesting permission to waive the $225 fees.

 

  • Commissioner Burton made a motion to waive the variance fees of $225 for the Village Walk Subdivision, seconded by Commissioner Diener. Vote: Unanimous

SALARY PROPOSALS

Auditor Rogers certified to the commissioners the salary proposals for the 2018 budget.

 

 

There being no further business to come before the board, the commissioners adjourned their meeting.

 

 

 

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

ATTEST: _________________________

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Gayle Rogers, Auditor