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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, November 6, 2017, in the White County Building, 2nd – floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners’ Assistant Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Diener made a motion to approve the minutes of the regular meeting held on October 16, 2017, and the Executive Session held on October 16, 2017, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for October 23, 2017, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

 

HWC ENGINEERING – GENERAL SERVICES CONTRACT

Highway Superintendent Mike Kyburz said that he would like to keep the General Services agreement active with HWC Engineering. A Memorandum of Agreement for Engineering Services effective January 1, 2018, through December 31, 2018, was submitted.

 

Superintendent Kyburz said that he would like to use them whenever he has a problem or whenever he has has a small project that needs engineering work. An hourly billing rate exhibit was attached to the agreement.

 

  • Commissioner Diener made a motion to accept the Memorandum of Agreement for Engineering Services with HWC Engineering as presented, seconded by Commissioner Burton. Vote: Unanimous

HWC ENGINEERING – BRIDGE #171

Highway Superintendent Mike Kyburz presented contract Addendum #1 for Bridge #171, C.R. 300 South over Hoagland Ditch.

 

Jacob Isenburg, HWC, said that the addendum covers the right-of-way services and acquisitions for the project. This cost was left out of the original agreement because they wanted to wait until the survey and record research was completed. The additional cost is $17,200, which increases the contract to $173,100.

 

  • Commissioner Burton made a motion to accept Addendum #1 for Bridge #171, for $17,200, seconded by Commissioner Diener. Vote: Unanimous

AREA PLAN

Area Plan Director Colin Betts presented a petition for vacation of a public way as part of E. Sheridan Road right-of-way in Union Township.

 

Nancy Dean, 5242 S. Snider Court, Monticello is requesting to vacate the following:

 

Part of the right of way for Sheridan Road in Section 28, Township 27 North, Range 3 West, Union Township, White County, Indiana, more particularly described as follows:

 

Commencing at the Northeast corner of Lot 27 in Meadowbrook Subdivision No. 2 recorded in Instrument Number 99-11-6541 marked by an iron pipe; Thence North 8313’00” West, along the North line of Lot 27, a distance of 161.76 feet to the Northeast corner of the right of way of Sheridan Road and the Point of Beginning of this description; Thence South 0027’00” East, along the West line of Lot 27, a distance of 40.00 feet to the Southeast corner of said right of way marked by an iron pipe; Thence North 8313’00” West, along the North line of Lot 27, a distance of 60.00 feet to the Northwest corner of Lot 27 and Southwest corner of said right of way marked by an iron pipe; Thence North 0027’00” West, along the West line of said right of way, a distance of 40.00 feet to the Northwest corner of said right of way; Thence South 8313’00” East, along the North line of said right of way, a distance of 60.00 feet to the Point of Beginning, containing 0.055 acres more or less.

 

The property is located at 5242 S. Snider Court, Monticello. The unpaved area of land is approximate 60’x40, ’ and this area has been used in the past for a school bus turnaround. The area sits next to Lot 27 in the Meadowbrook Subdivision, and the petitioner would like to gain control of it to square off her lot.

 

Nancy Dean was present and said that she maintains the area.

 

Highway Superintendent Mike Kyburz said that the area was platted as “dedicated for public use” and not a county road, but Sheridan Road is a county road.

 

Auditor Rogers asked Director Betts if the survey that was submitted was the official survey on file. Director Betts confirmed that it was. Auditor Rogers indicated that she would have to reject the survey because of the following discrepancies.

 

  • Callouts on the survey do not match the legal description.
  • The survey is not officially signed by the surveyor.
  • Ownership does not match up with what is listed in the Auditor’s office.

 

Commissioner Heimlich said that when a road is vacated, the ground can’t be given to one person. County Attorney Loy verified that the law states the area must be divided-up between adjoining landowners.

 

Nancy Dean said that she did notify the Prieboys, 1167 N. Lower Lakeshore Drive, that she wanted to take over this property because it lays all on her side and she has always taken care of it.

 

Commissioner Diener said the county needs to figure out what the county owns, the correct way to disburse the property and to address the discrepancies. He recommended that this is tabled.

 

Mr. Prieboy appeared representing Tom & Vara Barrett and other surrounding neighbors to this area. He stated that he just received notice of this request Friday afternoon and they are all interested in the property as well. Mr. Prieboy said that he is currently spending $2,500 to clean-up the dead trees in this area.

 

  • Commissioner Diener made a motion to table this discussion until the proper method of distribution is determined, the correct names are listed on the property, and the petition and the survey are corrected, seconded by Commissioner Burton. Vote: Unanimous

Attorney Loy instructed Director Betts to re-notice the petition request.

 

WHITE COUNTY PUBLIC HEALTH EDUCATOR

County Attorney Loy said that the White County Health Board would like to hire Susan Jordan as an independent contractor. This position is fully funded by a $50k grant, so if the money runs out the position will no longer be available.

 

Attorney Loy said that he met with Susan Jordan last week and she has questions regarding the cost of materials/supplies that might be needed and working during county hours on the premises. He recommended the commissioners hire Mrs. Jordan as an independent contractor as long as the details could be worked out.

 

Commissioner Heimlich said that a letter from the Health Board made the recommendation to hire Mrs. Susan Jordan.

 

The commissioners requested to see a copy of the grant.

 

  • Commissioner Diener made a motion to table the White County Public Health Educator until further information on the grant is collected, seconded by Commissioner Burton. Vote: Unanimous

EMA – GRANT

EMA Director Roberta Yerk said that she submitted and was approved for a State Homeland Security Program grant for $53,000. The money will be used to purchase two instruments that will identify explosives, narcotics and provide training up to twelve people. One will be loaned out to the Sheriff’s Department and the other to the City of Monticello.

 

  • Commissioner Burton made a motion to accept the grant for $53,000 from the State Homeland Security Program, seconded by Commissioner Diener. Vote: Unanimous

HOOSIER LIFT STATION AND PONDS PROJECT – CHANGE ORDER

White County Surveyor Brad Ward presented Change Order #5 for -$2,750 from F&K Construction. A deduction was applied because the electrical service changed from a new service to use the existing service. Surveyor Ward said that we were allowed to piggyback off of Remington’s utility service instead of installing our meter.

 

  • Commissioner Diener made a motion to approve Change Order #5 for -$2,750.00, seconded by Commissioner Burton. Vote: Unanimous

SKILL UP GRANT

At the last meeting, Jim Stradling made a presentation of the Skill UP grant and requested 100k from White County. Mr. Stradling wasn’t able to attend today’s meeting.

 

Commissioner Heimlich said that the council approved $50k from the 2017 EDIT budget.

 

Auditor Rogers said that as of last week, Mr. Straddling hadn’t approached Jasper, Pulaski or Carroll County. Newton County has tabled the request until the November meeting. The application is due November 15.

 

Commissioner Diener said that this is an opportunity to receive a 3-to-1 funding grant for students who are looking to develop skills. He was hoping that the other counties would’ve stepped-up or participated by now, but they haven’t.

 

With that said, Commissioner Diener opened the discussion up to match the council’s $50k.

 

After a short discussion, the commissioners agreed that they would like to see what the other counties were contributing to see how much they needed to put in. They all agreed that they didn’t want to miss the opportunity to receive this funding for educating our students because it will benefit businesses in our region.

 

Auditor Rogers reminded the commissioners that they do have money budgeted in the CEDIT fund to pay the $50k.

 

  • Commissioner Burton made a motion to commit up to an additional $50k but would like to see what Mr. Stradling collects from the other counties, seconded by Commissioner Diener. Vote: Unanimous

PROPOSED ORDINANCE – PROPERTY TRANSFER FEE

Auditor Rogers said that the transfer fee would be $5.00 for each deed. Her purpose in doing this is to eliminate their cost of refunds.

 

  • Commissioner Burton made a motion to approve Ordinance No. 17-11-06-01 establishing a real estate document transfer fee on the second reading, seconded by Commissioner Diener. Vote: Unanimous

 

ORDINANCE NO. 17-11-06-01

AN ORDINANCE OF THE WHITE COUNTY BOARD OF COMMISSIONERS ESTABLISHING A REAL ESTATE DOCUMENT TRANSFER FEE

 

WHEREAS, the Board of Commissioners of White County desire to establish a five ($5.00 ) real estate document transfer fee, to be collected by the White County Auditor and used for defraying the costs of maintaining County real estate plat books, all pursuant to I.C.§36-2-9-18(d).

 

NOW THEREFORE, BE IT HEREBY ORDAINED, by the Board of Commissioners of White County, Indiana, as follows:

  • The White County Auditor is authorized and directed to collect a fee of five dollars ($5.00) for each deed, for which the Auditor makes a real property endorsement. This fee is in addition to any other fee provided by law.

 

  • The Auditor shall place all such revenues received in the White County General Fund and dedicated for use in defraying the costs of maintaining White County real estate plat books.

 

  • The document transfer fee established hereunder shall become effective on January 1, 2018.

 

HEALTH INSURANCE RENEWAL FOR 2018

HR Deputy Leah Hull said that the county’s health insurance renewal from Anthem came in with a 10% increase for 2018. This increases the premium $2.95/month for single coverage and $7.81/month for family coverage.

 

The Delta Dental plan will stay the same, but the premium increases $.32/month for single coverage and $.90/month for family coverage.

 

Mrs. Hull recommended leaving the rates for the employees the same as they are now for 2018. The medical plan design will stay the same, HRA will stay the same, and the wellness incentive will stay the same.

 

White County Health Insurance Rates for 2018

Monthly County Portion Employee Portion Per Pay

Monthly Monthly

Without Wellness

Single 615.08 553.58 61.50 28.39

Family 1,629.94 1,303.96 328.98 150.46

 

With Wellness

Single 615.08 572.03 43.05 19.87

Family 1,629.94 1,352.85 277.09 127.89

 

  • Commissioner Diener made a motion to maintain the existing policy with Anthem with the expected equivalent rate, seconded by Commissioner Burton. Vote: Unanimous

  • Commissioner Diener made a motion to maintain the 2017 employee health insurance rates for 2018, seconded by Commissioner Burton. Vote: Unanimous

  • Commissioner Burton made a motion to accept the rate increase from Delta Dental as presented for 2018, seconded by Commissioner Diener. Vote: Unanimous

  • Commissioner Diener made a motion to change the county’s Agent of Record from Apex to Huntington Insurance, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, the commissioners adjourned their meeting.

 

 

 

 

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

 

 

ATTEST: _________________________

Gayle Rogers, Auditor

 

 

 

 

 

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