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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, November 20, 2017, in the White County Building, 2nd- floor Commissioners’ Conference Room, beginning at 8:00 a.m.

 

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners’ Assistant Donya Tirpak.

 

Commissioner Heimlich called the meeting to order.

 

MINUTES

  • Commissioner Diener made a motion to approve the minutes of the regular meeting held on November 6, 2017, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for November 6, 2017, and November 20, 2017, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

  • Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

APPOINTMENT – EMA DEPUTY DIRECTOR

EMA Director Roberta Yerk said that the Emergency Management Advisory Council voted on Wednesday to recommend Christopher Sprunger as the Deputy Director for the EMA Department. Mr. Sprunger will replace Tim McFadden.

 

  • Commissioner Burton made a motion accept the recommendation and appoint Christopher Sprunger as the EMA Deputy Director, seconded by Commissioner Diener. Vote: Unanimous

 

RECYCLE DEPARTMENT – VEHICLE REQUEST

Director Dawn Girard presented three quotes for a new truck for the Recycle Department. The new truck will replace the 2005 F250 that currently has 180k miles. Quotes from the following were provided:

 

  • Gutwein Motor Company, Monon $41,402

2018 Ford F-250 Regular Cab XLT 4x4 SRW

 

  • Bob Poynter CDJR, Columbus $42,896

2018 RAM 2500 SLT Regular Cab 4x4 8’ Bed 140” WB

 

  • Hubbard GM Center, Monticello $44,141

2018 Chevrolet Silverado 2500 HD 4x4 LT

 

Director Girard requested permission to use $10,714.70 from the 2017 Northwest Indiana Solid Waste District (NWISWD) grant funds and $22,000 from the 2018 NWISWD grant funds. The balance of $8,687.30, will be paid out of her budget.

 

  • Commissioner Diener made a motion to accept the lowest quote from Gutwein Motors Company for $41,402, and to allow the use of the funds from the 2017 and 2018 Northwest Indiana Solid Waste District grant as requested, seconded by Commissioner Burton. Vote: Unanimous

WHITE COUNTY PUBLIC HEALTH EDUCATOR

County Attorney George Loy said that the contract for the White County Public Health Educator is now in acceptable form. He spent some time talking with Susan Jordan, and Health Department Office Manager Linda Lindsey addressing all questions and concerns.

A grant completely funds the position, and a copy of the job description is attached as exhibits to the contract.

 

  • Commissioner Burton made a motion to accept the recommendation from the White County Health Board to enter into an agreement with Susan Jordan as an independent contractor to serve as the White County Public Health Educator, seconded by Commissioner Diener. Vote: Unanimous

 

APPOINTMENT - TOURISM AUTHORITY BOARD

Commissioner Heimlich said that Scott Cooper is no longer the manager at Indiana Beach and his successor is not a resident of White County. Megan Morrow is the chief-of-operations at Indiana Beach, and she is also a resident of White County. Megan is willing to serve the unexpired term of Mr. Cooper, and being appointed for a two-year term.

 

  • Commissioner Burton made a motion to appoint Megan Morrow to the White County Tourism Authority Board with a term expiring December 31, 2019, seconded by Commissioner Diener. Vote: Unanimous

ROAD USE AGREEMENT - AEP

White County Attorney George Loy presented a Road Use Agreement between White County and AEP.

 

Highway Superintendent Mike Kyburz reminded the commissioners that the agreement is for the powerline rebuild project from Reynolds to Chalmers.

 

  • Commissioner Diener made a motion to accept the Road Use Agreement between AEP and White County as presented, seconded by Commissioner Burton. Vote: Unanimous

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

President Butch Kramer Bruce Clear Jim Davis

Denny Carter Art Anderson Jim Anis

 

Councilman Casey Crabb was absent.

 

HIGHWAY DEPARTMENT

Highway Superintendent Mike Kyburz reported that he had submitted RFP’s to hire a new bridge inspector. His application for Federal-aid funding for local road and bridge projects is due this month.

 

A settlement has been reached between the county and AEP for road damages that were made on the powerline rebuild project from Reynolds to Chalmers.

 

ECONOMIC DEVELOPMENT

President Randy Mitchell presented the monthly Economic Development Business Summary for November.

 

President Mitchell reported that the economy is doing well, but new business start-ups in White County are down for the year. The unemployment rate for White County is currently 3.2%. He continues to work on leads for the MACP.

 

BUILDING DEPARTMENT

Area Plan Director Colin Betts said that thirty-nine building permits were issued in October; four of them were for residential homes, and two were for commercial buildings.

 

ENVIRONMENTAL REPORT

Environmental Officer Jim Reynolds presented the Environmental Report for November.

 

 

 

 

  • Received ninety-three calls/complaints on various issues.
  • Issued four septic permits
  • Made nine landfill inspections
  • Attended Firearms, Stop the Bleed training course.

 

AIRPORT

Board Member Chad Baumgartner said that a meeting with INDOT and the FAA was held on November 9, 2017, to see what they need to do to get back on track with the airport improvements and the Luse Road project.

 

CHA Engineering assigned a new representative to the White County Airport project. He feels that this person is more aggressive and will get more done, but he still hasn’t ruled out going with another engineering firm.

A draft construction in progress (CIP) schedule was presented to the commissioners. If there are no changes, this will be submitted to FAA and INDOT in January.

 

CIP Schedule for Luse Road:

2018 Study of Luse Road/Obstructions

2019 Design of Luse Road

2020 Purchase Land

2021 Construction of Luse Road

 

Mr. Baumgartner did say that if Luse Road is going to be put back in, a new Environmental Study has to be done. The board is pushing to have the road put back in, as close as possible, to the airport runway to keep away from the “s” curve. All of the federal funding has to be reapplied for, which could be turned down. If the commissioners would like to start the Environmental Study, the board would need $290k.

 

Mr. Baumgartner said that the board would like to change their monthly meetings to the 2nd Tuesday of every month at 10:00 a.m. If there are no concerns, they will start this the first of the year.

 

AMERESCO – PROPOSED GUARANTEED ENERGY SAVINGS CONTRACT

Mark Heirbrandt, Senior Account Manager, and Doug Munz appeared to discuss the building improvement energy savings project process.

 

Mr. Heirbrandt said that if the county would like to move forward with the project, a formal selection of Ameresco would have to be made. After that is done, a committee needs to be put in place to discuss the projects, costs, and rebates. After everyone agrees with what projects are to be done first, an energy services agreement is put together and in place with Ameresco.

 

Mr. Heirbrandt stressed that they would use local contractors to do as much of the work as possible.

 

Commissioner Heimlich said that RFP’s were sent out and Ameresco was the only company that responded.

 

  • Commissioner Diener made a motion to accept the proposal from Ameresco for a guaranteed energy savings and facility improvement program for White County, seconded by Commissioner Burton. Vote: Unanimous

METRONET

Mike Crabb presented a quote to provide fiber cable to the new Annex Building. The cost will be $10k to lay a 12-strand fiber over to the new Annex, which will connect the new telephone system to the courthouse. The other option would be to use another internet provider, but he would prefer that we didn’t because it won’t be Metronet’s circuit. If it’s not their circuit, they can’t monitor it or provide service to it. If we decide to go with another internet provider, we would have to go with at least 50 Mbps. This service could cost the county $200 - $300 per month, or $3,600 per year. When you do the math and pay for this service for the 60-month contract, the county will be paying $18k. Financially, the county is saving money by paying the one-time $10k initial cost.

 

IT Director Eric Storm recommended keeping both locations on one telephone system through Metronet. He pointed out that he most likely will need both services. He would like to have Metronet’s fiber, plus keep Lightstream as a back-up.

 

Mr. Crabb said that he would come back at a later date so the commissioners can look at what the Economic Development Office is paying currently for Internet and Phone.

 

At this time, the council adjourned to their meeting room.

 

COMMISSIONERS’ DEPARTMENT

Commissioners’ Assistant Donya Tirpak asked permission to spend $6,500 out of the budget to purchase a new copier for the department. The copier will be purchased from Copiers Plus in Monticello.

 

  • Commissioner Burton approved the purchase of a new copier for the Commissioners’ Department for $6,500, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the board, the commissioners adjourned their meeting.

 

 

 

 

 

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

 

 

 

 

ATTEST: _________________________

Gayle Rogers, Auditor

 

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