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BE IT REMEMBERED that a special meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on November 20, 2017 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: Kevin L Crabb

The following members were present:

 

Dennis E Carter Art A Anderson

Bruce D Clear Raymond L Kramer Jr

James B Davis James G Annis

HIGHLIGHTS OF JOINT SESSION:

White County Highway Department Superintendent Mike Kyburz has a company trimming the larger trees one day a week. He said Freeman Road has reopened after being closed for a culvert problem. Federal Aid projects are due this week. Repairing Wind Farm damaged road work is done and looks good. There will be $1.5 million in damaged road work to do in 2018 from two power line projects. Councilor Dennis Carter said he would like to compliment the Road Grader working in his area as he is doing a good job.

 

White County Economic Development (WCED) President Randy Mitchell said new businesses are down. There have been a couple of leads in the Mid-America Commerce Park.

 

White County Area Plan Director Colin Betts reported $5,580 in fees were collected in October and 39 building permits issued

 

White County Environmental Officer James Reynolds said he attended firearms training. The former Park View Motel on U.S. 24 which burned on June 22, 2017 is being cleaned up slowly. Without insurance and an $80,000 quote to clean it up, it has been a one-person job.

 

White County Board of Aviation Commissioners Secretary Chad Baumgardner said the WCBOAC is planning to move their monthly meetings to the second Tuesday of each month at 10:00 am beginning in January 2018.

Secretary Baumgardner said a new $290,000 environmental study must be done to put in Luse Road. Trees will have to come down for safety reasons. He said the study for Luse Road and obstructions would be done in 2018, with land purchased in 2020, and building complete in 2021. Secretary Baumgardner said it was the Board’s intention to withhold payments to the engineering company to help remedy the problem, but some of the invoices were submitted to the Auditor and the checks mailed. The last bill has not been paid though.

Councilor Anderson said to ask the company who their insurance provider is. Perhaps the engineering company would agree to give a discount since the first retention pond did not work out and they had to make another one.

Ameresco representative Mark Heirbrandt recapped the plan for the building improvements energy savings project for White County. A detailed report was prepared as a result of their walk-through and was presented at the June joint Commissioner/Council meeting including a utility analysis, and the savings were discussed. A Request for Proposal was sent out, however Ameresco was the only company that responded. Once the County accepts the proposal with Ameresco, Mr. Heirbrandt said a committee should be formed consisting possibly of a Commissioner, two or three Councilors, Maintenance Supervisor, someone from the Jail and a financial person such as the Auditor. The Committee will prioritize projects, discuss rebates, look into the possibility of energy conservation bonds, and develop the strategy to proceed. They will bring their recommendations to the Commissioners and Councilors. The Commissioners will then enter into a contract with Ameresco and construction can begin. Upon completion, Ameresco will track and measure the progress to share with the County and the State. Ameresco will take on the construction risks, but use local contractors for the work and local maintenance agreements. Commissioner President Heimlich asked Council President Kramer to give him the names of Councilors to be on the committee. President Heimlich also recommended both the Auditor and Commissioners’ Secretary be included on the committee.

Commissioner Dave Diener made a motion to accept the Ameresco proposal. Commissioner Steve Burton seconded the motion. Vote: Unanimous

 

Metronet representative Mike Crabb said his company is currently negotiating with the railroad to run the 12-strand fiber from US Hwy 24 down Sixth Street to the jail. He said the process should begin no later than late January 2018. The completion of the entire project should be late winter or early spring. Metronet also wants to run fiber optic cable to the new annex building. It was mentioned that the White County Economic Development Office is in that building and already has their own network. Mr. Crabb advised it would be better for the County to pay the one-time $10,000 cost to lay the fiber, and have all the benefits that Metronet provides rather than leaving WCED (and possibly the Annex Office) on a different network. He said their services can run through another provider but would not have the same benefits. It was decided to put a hold on moving forward at this time until the Commissioners have their concerns answered.

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Davis made a motion to accept the October 16, 2017 minutes. Councilor Clear seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Recycling $8,700.00 Gasoline New Truck

 

Local Emergency Planning Commission (Grant)

$1,426.78 HazMat Training Training/EMA budget

White County Highway Department

$9,094.68 Drag Operators Gas & Oil

Councilor Annis made a motion to approve the above transfers. Councilor Carter seconded the motion. Vote: Unanimous

2017 SALARY ORDINANCE AMENDMENT 2

President Kramer said the 2017 Salary Ordinance amendment includes the new full tine Courthouse Security Officer Tim McFadden for $31,199. Auditor Rogers said this is the same base salary as Gary Adams, the other full time Courthouse Security Officer. Mr. McFadden’s move into this position opens the Deputy Director position in Emergency Management which will be filled by Chris Springer. Chris Springer’s former position as Career Coach will be open. This is not a county position, but rather a school position. The four Superintendents hire the Career Coach.

Councilor Annis made a motion to accept the 2017 salary amendment for the new Courthouse Security Officer position at $31,199. Councilor Clear seconded the motion. Vote: Unanimous

2018 SALARY ORDINANCE

Council President Kramer said the 2018 matrix includes the 3% pay increase to all the employees and additional individual increases as well.

Councilor Carter made a motion to approve the 2018 matrix. Councilor Annis seconded the salary amendment. Vote: Unanimous

BOARD MEETING REPORTS

White County Emergency Management Advisory Board: Councilor Clear said they approved the hire of Chris Springer for the EMA position.

White County Area Plan Commission: Councilor Annis said the final Comprehensive Plan was received from Ratio. There is an Executive Session Thursday, November 30, for discussion regarding personnel.

 

Kankakee-Iroquois Regional Planning Committee: Councilor Davis said K-IRPC does a great job getting grants and helping communities. White County has benefited from their efforts. He said K-IRPC also does a great job with the Head Start program, and he would like to see them over-see our Skill Up program. They provide transportation. Auditor Rogers concurred K-IRPC is the best grant administrator with which she has dealt. She said as the recent Federal and State requirement changes for grants have taken place, K-IRPC has stepped up to make sure their clients are conforming. If Auditors do not comply the county stands to lose all federal grant funding. K-IRPC even conducts training classes for Auditors to make sure they are following the federal guidelines and know what is needed and expected of them, especially with wage compliance. Councilor Davis said when K-IRPSC sees new grant opportunities, they get the word out to groups that can benefit.

 

 

 

MISCELLANEOUS

White County Board of Aviation Commissioners

Council President Kramer said it was made clear at a WCBOAC/FAA/CHA/County Representative meeting there would not be County money spent on airport projects until Luse Road was dealt with and there is better communication. He said Chad Baumgardner is the new communications liaison for the airport.

Indiana Department of Workforce Development Skill Up Program:

Council President Kramer said the Commissioners will not give additional funds to the Skill-Up Program until they see what others are giving to know what is needed for the 3 to 1 grant match. He said no one else has committed funds to the program yet. Auditor Rogers said she made it clear to Mr. Stradling the Commissioners will provide up to $50,000, not an automatic $50,000, depending on need. As of the end of last week, that need was yet to be determined.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Davis made a motion to adjourn. Councilor Annis seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ __________(absent)__________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR