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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, January 16, 2018, in the White County Building, 2nd – floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Burton made a motion to approve the minutes of the regular meeting held on January 2, 2018, and the minutes of the special meeting held on January 8, 2018, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

· Commissioner Diener made a motion to approve the payroll for January 16, 2018, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

ASSESSOR - REASSESSMENT CONTRACT

Assessor Lisa Downey requested the commissioners to accept and enter into an agreement with Assessment Analytics, Inc., for reassessment in 2019, 2020, 2021 and 2022 for $260,000.

Assessor Downey said that she advertised and requested proposals, but since her department is doing a lot of the work in-house, companies aren’t bidding on the small jobs. In the past, the contract would’ve cost the county over $500,000; but since we have Pictometry, this allows us to do a lot in-house.

Three companies requested bid specifications and Assessment Analytics was the only bid received.

Commissioner Diener said that the county has flyover pictures done every two years.

· Commissioner Burton made a motion to accept and enter into an agreement with Assessment Analytics for the county’s reassessment, seconded by Commissioner Diener. Vote: Unanimous

HIGHWAY DEPARTMENT – NEW EQUIPMENT

Highway Superintendent Mike Kyburz made the recommendation that the commissioners accept the low bid for the tractor from Bane-Welker for $114,000. The low bid that was submitted for the three dump trucks did not meet the following specifications as requested:

1. Steel Cab – bid requires an aluminum constructed cab, no steel. Aluminum cab allows longevity and life in the cab.

2. Straight Nose Hood – bid requires slope nose hood, which allows better vision for the safety of drivers and public.

3. Door Mounted Mirrors- bid requires dual west coast mirrors 16: x 7” cowl mounted.

Superintendent Kyburz made the recommendation that the commissioners accept the second lowest bid from Great Lakes Peterbilt for $289,890.

· Commissioner Diener made the motion to accept the recommendations from the Highway Superintendent and award the bids to Bane-Welker for the tractor and Great Lakes Peterbilt for the three dump trucks, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Director Colin Betts submitted Amendment #53 – Shipping/Storage Containers to the White County Zoning Ordinance, Schedule of Uses.

Commissioner Diener asked if this amendment is being presented because of the storage requirements that the high school is having for their welding class. Director Betts said that the amendment is being presented primarily from the issues that the high school is having, but they’ve seen some other issues that need to be addressed as well.

Commissioner Diener said that the other issues that need to be addressed are cumbersome and confusing. He suggested that the amendment is sent back to the APC to polish it up and correct the mistakes. He wants to have an ordinance where the public can read it and be able to follow it. This amendment is too confusing.

· Commissioner Diener made a motion to return Amendment #53 – Shipping/Storage Containers back to the APC to have it cleaned-up, seconded by Commissioner Burton. Vote: Unanimous

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

President Butch Kramer Bruce Clear Casey Crabb

Denny Carter Art Anderson Jim Annis

Councilman Jim Davis was absent.

ECONOMIC DEVELOPMENT

President Randy Mitchell presented a copy of the Business Summary for December 2017. Two new cellular businesses opened up in December in Monticello: Boost Mobile and Cricket Cellular.

BUILDING DEPARTMENT

Area Plan Director Colin Betts reported 76 inspections were done in December and 15 permits were issued. A copy of the 2017 Annual Report for the department was submitted. A copy is on file in the Commissioners’ Department.

RECYCLE

Recycling Director Dawn Girard presented and discussed the department’s 2017 Annual Report. A copy of the report is on file in the Commissioners’ Department.

E-911

Director Terri Brooks presented and discussed the year-end report for the White County Communications E-911 Department. A copy of the report is on file in the Commissioners’ Department.

ENVIRONMENTAL DEPARTMENT

Environmental Officer Jim Reynolds presented the Environmental Report for January 2018.

· Received 45 calls/complaints on various issues.

· Made eight landfill inspections.

· Received Tru Narc Analyzer Training

COUNCIL ON AGING

Director Gale Spry submitted a year-end operating data report for 2017. She said that they made 14,602 one-way trips in 2017. This was 556 more trips than 2016. A copy of the transportation budget was also submitted showing that all funds were spent. She will be receiving two new vans this summer.

AIRPORT

Board Member Maury Waymouth reported that the board has told CHA Engineering to move forward with the Environmental Study.

A flyover has been done to determine which trees will have to be taken out. The three neighbors that will be affected by this will be compensated.

Councilman Anderson said that he attended the last Aviation Board meeting and he felt confident and trust the female engineer that they have from CHA Engineering running the project.

Commissioner Heimlich reminded everyone that the motion was made that the county would put out the money if the Aviation Board put out a request for proposals for the Environmental Study. This is something that is going to take time. He felt that the motion needed to be amended.

· Councilman Anderson made a motion to amend the motion from January 2, 2018, and approve the appropriation of funds to the Aviation Board for the Environmental Study, seconded by Commissioner Burton. Vote: Unanimous

IVY TECH

Site Director Judy Doppelfeld announced that she is transferring to the position of Registrar for the Ivy Tech Lafayette service area. She thanked everyone for the past ten years of working together and introduced Patty Plantenga as her replacement.

TREASURER

Treasurer Jill Guingrich presented a contract from Worrell Corporation for printing and mailing the 2018 tax statements for White County. The Treasurer’s office has been using their service for the past 15 years and she would like to continue. The estimated cost of the contract is $14,661.81.

· Commissioner Burton made a motion to approve the contract from Worrell Corporation for printing and mailing out the 2018 tax statements, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the joint meeting, the council adjourned to their meeting.

There being no further business to come before the board, the commissioners adjourned their meeting.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor