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BE IT REMEMBERED that a special meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on February 20, 2018 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: Kevin L Crabb

The following members were present:

 

Dennis E Carter Art A Anderson James G Annis

Bruce D Clear Raymond L Kramer Jr James B Davis

HIGHLIGHTS OF JOINT SESSION:

White County Environmental Officer James Reynolds said he had Railcar Incident Response training. He also attended a conference on Indiana Onsite Wastewater.

 

White County Economic Development (WCED) President Randy Mitchell hopes to

make an announcement in the next 30 - 40 days about a company pursuing the shell building and a company interested in green space in the Mid-America Conference Park. He has three more leads for property in that area.

President Mitchell said the WCED annual luncheon held at the Brandywine Conference Center was a full house. He received positive responses about the featured speaker, Gerry Dick.

White County Area Plan (AP) Director Colin Betts has collected $2,500 in building fees. The Office is currently following up on Certificates of Occupancy on open permits. They are also learning the new software system.

 

White County Highway Department Superintendent Mike Kyburz said recent weather conditions are perfect for creating potholes and damaging soft gravel roads.

Superintendent Kyburz said INDOT awarded the 80/20 grant for the Gordon Road and State Road 39 intersection roundabout. He said Commissioner Diener’s pitch was instrumental. The project contractor has already been hired. Mr. Kyburz said it will be nice to finish this last leg of the corridor that has been in the making for over 15 years. Gordon Road will be open throughout the construction process.

The Norway Bridge appears to be progressing on schedule although weather will consistently remain a factor in keeping completion on target.

 

White County Board of Aviation Commissioners (WCBAC) Secretary Chad Baumgardner said some airport neighbors are not happy about their trees being trimmed or removed, but to meet Federal Aviation Administration safety regulation standards, it is necessary. Homeowners will be compensated, but if they fight it, they will be compensated through eminent domain for less money.

The environmental study for the Luse Road replacement will cost the County $60,000 less than anticipated. The savings will be used toward the tree work mentioned earlier.

Secretary Baumgardner plans to begin sending minutes of the WCBAC meetings to the Commissioners and Councilors to help keep them informed. He also plans to prepare agendas in advance, so the public can see and perhaps attend the meetings. They want public input.

 

White County Communications/E911 Director Terri Brooks passed out information about the Indiana Statewide E911 Board and the list of the current Board members. She said White County receives $35,098 monthly in Statewide E911 Board Public Safety Answering Points which is based on a 90% population/10% equal distribution formula.

Director Brooks said a new tower would take approximately three years to complete and half a million dollars in cost. She has been working with Motorola on the best location to put a tower for White County. It turns out there is an existing Verizon tower in a location which would benefit everyone, including the White County Sheriff’s Department and the Department of Natural Resources, as they both patrol the lakes, and the Buffalo Fire Department First Responders, as they often struggle with communication problems also. If the County could lease space on the tower, it could be functional by the end of 2018. Motorola Sr. Accounts Manger Jay Burla said the add-on maintenance costs would be covered by a state tax. The lease would be paid by the County. Average tower space leases across Indiana are $1,500 - $2,000/mo. The Commissioners encouraged Director Brooks to move forward with the lease option.

 

Information Technology (IT) Director Eric Storm has been researching security entry systems for the Courthouse using either a key fob or a card. Commissioner Burton preferred the card reader access with picture identification. Director Storm said his Department can install the scanners on the existing doors. Employees will be able to enter from any door, but the public will have access through the North entrance only where the metal detector and security will be stationed. Employee scanners will track each entrance and exit. Each card can be individually programmed to allow admittance for specific time periods. The equipment costs for all four doors would be $7,600.

Commissioner Diener made a motion to approve the card reader access security system for the Courthouse. Commissioner Burton seconded the motion. Vote: Unanimous

Commissioner Heimlich said everything in the Courthouse basement is getting moved around and sorted. A shredder is scheduled to shred on March 1, 2018. The IT Department will move across the hall. The two offices currently used by the IT Department will be occupied by the Human Resources Department. The White County Veterans Affairs Department will move to the Council on Aging Building. The old Annex building offices will move into the office building recently purchased from McClintock Downey. It is being renovated to be ADA compliant prior to the move.

 

For more detailed content of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance.

MINUTES

Councilor Clear made a motion to accept the January 16, 2018 minutes. Councilor Annis seconded the motion. Vote: Unanimous

 

WHITE COUNTY ASSESSOR’S OFFICE PART-TIME WAGE

Council President Kramer said White County Assessor Lisa Downey is requesting that Ms. Aslyn Reader be paid $18.40/hr. as part-time instead of the $14.20/hr. Council agreed upon at the January Council meeting. He said $14.20 is at the top of the part-time salary scale. Assessor Downey said she is not asking for more than Ms. Aslyn Reader’s hourly rate was when she was full-time. Although she would still get the $500 level II certification amount on top of the hourly rate. Ms. Reader’s replacement, Ms. Mallory Bennett, is working toward obtaining a level I certification. Ms. Bennett cannot do assessments by herself yet. Assessor Downey said Ms. Reader still has the same knowledge she had when she left. She is a full-time nursing school student now and works part-time at the hospital for $16/hr. Councilor Davis said the matrix is set, and Council must look at the position and not the person. Ms. Bennett will probably get her level I this Fall, and level II in 2019 so Ms Reader will be needed for two years. Auditor Rogers reminded Assessor Downey that Ms. Reader will also continue receiving the County discounted cell phone plan, as well as the $500 certification amount only if she continues to work here. There was no motion from Council to change the hourly rate from $14.20 as set previously.

 

WHITE COUNTY COUNCIL 2018 APPOINTMENTS

Council President Kramer said Councilor Clear asked Gerald Cartmell who consented to serve on the Property Tax Abatement Board of Appeals (PTABOA). Council Secretary Barbara Nydegger received confirmation that Max Eldridge would continue serving on the Tax Abatement Board representing Brookston, and Stacy Selagy was chosen to represent Monon.

Councilor Davis made a motion to appoint Gerald Cartmell to PTABOA, Max Eldridge to represent Brookston on the Tax Abatement Board, and Stacy Selagy to represent Monon on the Tax Abatement Board. Councilor Annis seconded the motion. Vote: Unanimous

 

WHITE COUNTY HISTORICAL SOCIETY

Council President Kramer said Commissioner Diener mentioned to him the White County Historical Society needs roof repairs, and they were hoping to get help from the County. Councilor Clear requested that they provide estimates. The Council as a whole is willing to consider helping with the cost to some degree once they see estimates.

 

PAYROLL REQUESTS

Auditor Rogers presented payroll requests: Robert Livesay, Corrections Officer at the White County Jail replacing Luke Stevenson; Mike Clerget, Information Technology Department to replace Michael Downey at the base salary of $48,222; Nicole Deibel in the Clerk’s Office to replace Laura Cosgray at the base salary $28,768.00; Doug Mc Combs, truck driver at the Highway Department moving from full-time down to part-time. They pay the same rate for Truck Drivers whether part-time or full-time. Councilors approved that rate on the matrix.

WHITE COUNTY VETERANS AFFAIRS OFFICE

Auditor Rogers said the White County Veterans Affairs Office needs a new copier that costs $1,200 that will probably come out of Commissioners’ budget. If not, perhaps the Miscellaneous line-item in the General Fund could be used. Council agreed.

BOARD MEETING REPORTS

Innkeepers Tax Commission: Councilor Carter said the 3% Board has approved a rewrite of the ordinance to better enforce collection of the tax and to expand the range of those to collect from. They want to include vacation homes that did not exist in White County when the ordinance was first written. Joe Rogers and County Attorney George Loy have been working together on this project, which is near completion, and will be presented at the March joint Council/Commissioner meeting.

 

ADJOURNMENT

There being no further business to bring before the Council, Council President Kramer adjourned the meeting.

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ __________(absent)__________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR