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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, February 20, 2018, in the White County Building, 2nd – floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Attorney George Loy, White County Auditor Gayle Rogers, and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.


· Commissioner Burton made a motion to approve the minutes of the regular meeting held on February 5, 2018, seconded by Commissioner Diener. Vote: Unanimous


· Commissioner Diener made a motion to approve payroll for February 12, 2018, seconded by Commissioner Burton. Vote: Unanimous


· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous


Highway Superintendent Mike Kyburz reported that all bids were in order and recommended that they accept the low bid from Duncan Robertson, Inc., from Franklin, Indiana, for $671,864.41.

· Commissioner Burton made a motion to accept the low bid from Duncan Robertson, Inc., for $671,864.41, for the rehabilitation of Bridge #171, seconded by Commissioner Diener. Vote: Unanimous


Area Plan Director Colin Betts requested permission to purchase a new copier from Copiers Plus. He would like to purchase a new color, multi-function copier for $6,355 and remove the two copiers that the department has had for the past ten years.

To save money, the commissioners told Mr. Betts that they would like to see him eliminate the desktop printers in the department since they all will have the ability to print from the new multi-function copier.

· Commissioner Diener made a motion to authorize the Area Plan department to purchase a new color, multi-function copier with the intent that they make an effort to eliminate the desktop printers in the department, seconded by Commissioner Burton. Vote: Unanimous


White County Treasurer Jill Guingrich and Auditor Gayle Rogers presented quotes to have their permanent files scanned and microfilmed. Once the documents are microfilmed, the state will allow them to be shredded.

A quote from SBS Information & Records Associates from South Bend will pick-up all the files, create digital images, microfilm and shred the permanent records for $14,251.18, for the Treasurer’s records and $11,155.76 for the Auditor’s records.

Another quote was submitted from the state, but the cost was higher once you added in the cost of the man hours to index all the files and deliver the records.

· Commissioner Diener made a motion to accept the SBS Information & Records Associates quote to scan, microfilm and shred permanent files for the Treasurer and Auditor’s Office, seconded by Commissioner Burton. Vote: Unanimous


White County Commissioner Steve Burton said that Phase 5 of the Meadow Lake Wind Farm project is completed. As done in the past, the commissioners have elected to distribute the economic development funds as follows:

White County $191,530

Princeton Township $ 380

West Point Township $ 5,890

Tri-County School Corp. $193,890

Frontier School Corp. $ 8,080

Subtotal $400,000

County set aside for contingencies $ 50,000

Total $450,000

· Commissioner Diener made a motion to approve the distribution of economic development funds for Phase 5 of the Wind Farm project, seconded by Commissioner Burton. Vote: Unanimous


Highway Superintendent Mike Kyburz said that it’s time to update the Pavement Surface Evaluation Rating (PASER) and the Bridge Asset Management Plan. The last Pavement and Bridge Asset Management plan was prepared by HWC Engineering in 2016. To be eligible for Community Crossing funds, the county must conduct updates every two years.

Brian Polar, HWC, said that the county paid $54,000 in 2016 to do the whole county, 922 miles of roads. This time, they recommend doing a quarter of the county, 231 miles for $10,000. This would put the county on a rolling 4-year re-evaluation schedule in which each road would be reviewed once in a 4-year span. As part of this, HWC will also assist the Highway Superintendent with putting the Community Crossing’s grant application together.

Highway Superintendent Kyburz would prefer the commissioners to pay the $10,000 for the pavement asset management update out of their budget. He also requested permission to have the Bridge Asset Plan (BAMP) updated. This also must be updated every two years. The projected bridge work for the county bridges spanning the next ten years will be assessed and budgeted construction costs estimated. The cost for the BAMP is $4,000, and Superintendent Kyburz will pay for it out of the bridge funds.

Highway Superintendent Kyburz reported that out of the $54,000 investment that was spent in 2016, the county received $1.5 million in federal funds.

· Commissioner Burton made a motion to allow HWC Engineering to update the county’s Pavement Asset Management plan for $10,000 and the Bridge Asset Management plan for $4,000, seconded by Commissioner Diener. Vote: Unanimous


Jacob Isenburg, HWC, requested permission to review and plan the next five bridge maintenance packages. Each package will include 4 – 6 bridge repairs. It is assumed for these five packages to be implemented over the next 4 to 5 years in conjunction with the next countywide bridge inspection contract. The target construction cost is around $300k per package on average. Once determined, he will review the planned bridges and work with the county. The cost of this service is $6,000.

Highway Superintendent Kyburz said that this package almost needs to coincide with the bridge inspection. If you have it included in the bridge inspection, INDOT will pay 80% of the inspection instead of the county paying for it.

Highway Superintendent Kyburz said an approval didn’t need to be made today; he will discuss this at a later date.


Highway Superintendent Kyburz discussed replacing Bridge #227 on CR 300 E. over Moots Creek. He has three construction options for the bridge, which are dependent on what the commissioners want to do with the ½ mile road from CR 1200 to CR 1250 that needs to be reconstructed.

A contract from HWC Engineering was presented for all the engineering services to replace Bridge #227, including the removal and replacement of the entire superstructure and substructure and roadway work between CR 1250 South and CR 1200 S. The county will be billed as each task/activity is completed. The total contract is for $378,750.

Superintendent Kyburz said that the construction of this project could be paid for from Community Crossing funds or possibly federal aid if we are eligible.

County Attorney George Loy requested time to review the contract.

Jacob Isenburg, HWC, said that time is critical right now to get the surveying completed before spring arrives.

· Commissioner Diener made a motion to approve the survey and location control route survey plat for $27,000 for Bridge #227, seconded by Commissioner Burton. Vote: Unanimous

The rest of the contract was taken under advisement until the next meeting.

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

President Butch Kramer Bruce Clear Denny Carter

Art Anderson Jim Annis Jim Davis

Councilman Casey Crabb was absent.


Environmental Officer Jim Reynolds presented a copy of the February Environmental Report.

· Received 66 calls/complaints on various issues.

· Issued three septic permits.

· Made ten landfill inspections.

· Attended Railcar Incident Response and IOWPA Conference


Economic Development President Randy Mitchell presented the Business Summary for February 2018.

Mr. Mitchell discussed two businesses that are very interested in joining the MACP. One business is looking at the Shell Building, and he is hoping to make a public announcement in the next 30 – 45 days. Another business is from Illinois and interested in occupying green space near the railroad tracks.

The commissioners congratulated Mr. Mitchell on the well-attended, annual Economic Development luncheon.


Director Colin Betts said that the department issued 14 permits in January, two were for new dwellings and one for a commercial building.


Highway Superintendent Kyburz said that White County was awarded $2.2 million in Federal Highway Administration construction funds for the Gordon Road/421/SR 39 Intersection project.


Chad Baumgartner, Board Member, said that he still has homeowners on the south end that are upset because their trees have to be taken down. He’s contacted INDOT and the FAA numerous times to confirm that there’s no way around this. At this point, he’s forwarding all complaints from the neighbors to the FAA.

Right now, the board is trying to change the classification of the Airport from a C2, which is the same as Purdue’s Airport, down to a B2. By having a B2 classification, they will be able to put the new Luse Road between the Airport and Whyte Horse Winery, so it’s not in the “s” curve on Freeman Road.

The FAA has reduced the requirements on the Environmental Study for the Luse Road project, so the board is expecting to save around $60,000. Mr. Baumgartner said that this project is moving in the right direction.

E911 – TOWER

Director Terri Brooks discussed the need for another tower in White County. To get one, it would cost up to $500,000 and take up to three years. She is currently working with Jay Burla from Motorola Solutions, and he has shown her a tower in our area where the county could lease space on the tower. The tower is owned by Verizon, and she has reached out to them to see the possibilities of leasing part of the tower. She is currently waiting for a response. She did point out that she likes the location of this tower, 4967 E. CR 400 N, because it will provide a great service to people on the lake and the northern part of White County.

Mr. Burla spoke about cell tower service, coverage, and maintenance that would be needed if the county decides to lease off of this tower. He said the average lease runs from $1,500 to $2,000 per month.

Director Brooks requested permission to move forward with talking with Verizon to possible lease a section of the tower. PERMISSION GRANTED


Commissioner Diener took a moment to update the council and commissioners on the idea and cost that the Security Committee has come up with for securing the building with the entrance doors.

IT Supervisor Eric Storm explained that the committee wanted to install a portal system, like a key fob, on the entry doors of the building. Two quotes were collected, but he feels confident that this is something that the IT Department personnel can install rather than contracting it out. A brochure on the system was presented.

Mr. Storm recommended installing the door system on all four entry doors so that they can have control over all of them. This system will allow them to control the hours of operation and monitor who is coming in the building over the weekends and after hours. With this system, you can even limit entry access to certain employees if you wanted.

Commissioner Diener said that the prices were pretty high from the two quotes that they received, and they still wanted our IT Department to do all the wiring. Our IT Department will save us a lot of money by doing all four entry doors for $7,600.

· Commissioner Diener made a motion to allow the IT Department to purchase a security portal system for all entry doors of the White County Building, seconded by Commissioner Burton. Vote: Unanimous


Commissioner Heimlich updated the council on what departments are in the process of moving. The IT Department will be moving into the storage records office (old Industrial Foundation office), the HR Department will be moving into the IT Department’s office, and the Veteran’s Department will be moving to the Council on Aging building. The Veteran’s office will then be used as the Security office once the metal detectors are installed.

There being no further business to come before the joint meeting, the council adjourned to their meeting.

There being no further business to come before the board, the commissioners adjourned their meeting.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor