Get Adobe Flash player

 

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, March 19, 2018, in the White County Building, 2nd-floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Attorney George Loy, White County Auditor Gayle Rogers, and the Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes of the regular meeting held on March 5, 2018, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Burton made a motion to approve the payroll for March 12, 2018, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

AWARD BID – COMMUNITY CROSSING RESURFACING PROJECTS

Highway Superintendent Mike Kyburz said that all of the bids met the specification requirements. He made the recommendation to accept the low bid from Rieth-Riley Construction, Co.

Attorney George Loy said that he examined the low bid for legal sufficiency, and it is acceptable.

· Commissioner Diener made a motion to approve the bid from Rieth-Riley Construction, Co., for the Community Crossing Resurfacing projects for $642,800.00, seconded by Commissioner Burton. Vote: Unanimous

MID AMERICA COMMERCE PARK - CR 1100 W

Brian Pohlar, HWC Project Manager, presented a contract for the design of improvements to CR 1100 W. Improvements to CR 1100 W. are needed to provide adequate access for semis to turn onto. The existing intersection of US 24/CR 1100 W. consists of a narrow intersection with no accommodations for turning movements. Also, potential businesses will require a newly paved road for entry access from CR 1100 W. into their facility. The contract is not to exceed $324,700.

Commissioner Diener said that the commissioner's advertised request for proposals for improvements to CR 1100 W. Proposals was received from HWC Engineering, Lochmueller Group, and RQAW Transportation. The commissioners awarded the job to HWC Engineering.

Mr. Pohlar explained that the price includes a design of a 1.7-acre retention pond required for the 15-acre development and the discharge. If the commissioners wanted a larger retention pond, the following options were provided:

Optional Design Services A – HWC will design a pond anticipated to be approximately 17.4 acres in size (69.5 Acre-feet). This will provide common stormwater drainage for development between US 24 and the railroad tracks from CR 1200 W. to CR 1100 W. Cost would be an additional $80,000.

Optional Design Services B – HWC will design a pond anticipated to be approximately 35.5 acres in size (142.2 Acre-feet). This work would also include a new ditch from south of Division Road north to the pond and three (3) culvert crossings at US 24. Included in this work would be establishing a stormwater user fee for areas that benefit

from the improvements which would include portions of the Town of Wolcott. Cost would be an additional $225,000.

Commissioner Heimlich said that if they have twenty different companies at the MACP, they don’t want 20 small retention ponds. They would like to have one pond to serve several prospects.

· Commissioner Diener made a motion to approve the contract from HWC Engineering for CR 1100 W. improvements for $324,700, seconded by Commissioner Burton. Vote: Unanimous

BOXER GIRL AGREEMENT

County Attorney George Loy said that Boxer Girl, LLC, has submitted an amendment to the original Real Estate Purchase, Sale and Development Agreement dated February 21, 2017. This agreement is for the Villagewalk project at the old hospital property located at 1101 O’Connor Blvd.

Proposed Amendments:

1. Buyer’s Inspection Period under Sub-Section 6(c) is extended to 11:59 p.m. on June 30, 2018.

2. Sub-Section 24d is amended as follows:

“In the event any lots within the subdivision are vacant, and no building permit for construction of improvements on such lots have been issued by the Construction Deadline (as the same may have been extended as set forth in b., above), then Jane A. Hendrickson (“Hendrickson”) shall guaranty payment to Seller of the sum of Four Thousand Dollars ($4,000.00) for each such lot for which no building permit has been issued (the “Guaranty”); the timing and method of such payments shall be as set forth in the Development Agreement and in Hendrickson’s personal written Guaranty to be executed concurrently with the Development Agreement.”

3. Sub-Section 24e shall be deleted and set aside in its entirety.

4. Seller and Buyer further agree that all other terms and conditions of the Agreement, not in conflict

herewith, shall remain in full force and effect.

· Commissioner Diener made a motion to approve the Amendment to the Real Estate Purchase, Sale and Development Agreement as presented, seconded by Commissioner Burton. Vote: Unanimous

RECORDER – MEDIA CONVERSION CONTRACT

White County Recorder Bruce Lambert presented a contract for digitizing 11 miscellaneous record books from 1833 - 1933. He said that they’ve been working on this project for the past 3 ½ years. If you’re a subscriber to their online LAREDO software, you can view a person’s name, deed, mortgage, and even plats of the towns in White County. The contract cost is $7,821.14, which will be paid out of the Recorder’s Perpetuation fund.

Commissioner Diener complimented Recorder Bruce Lambert on his efforts to get this information digitized. White County is one of the few counties that go all the way back to the beginning of the county’s history.

Recorder Lambert said that he’s currently working on having a link installed on to the county’s GIS online software, Elevate.

· Commissioner Diener made a motion to approve the Media Conversion contract for $7,821.14 with Fidlar Technologies, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Director Colin Betts presented Rezoning Petition #1072.

Bill Madden, Board Member representing American Legion Post #81, appeared requesting permission to

rezone O’Connor’s Riverside Tract 1A & Tract 2A from an R-2 (Single & Two-Family Residential District) to a B-2 (General Business District). The property is located at 405 E. Washington Street, Monticello.

Mr. Madden said they are requesting this rezone to bring the property into compliance. Clubs, banquet halls, and restaurants are not authorized in the R-2 District. They would also like to erect a new illuminated LED sign, which is not permitted in a residential district but is permitted in the B-2 District.

Commissioner Heimlich asked if there was anyone present to speak against this request. No response.

· Commissioner Burton made a motion to approve Rezoning Petition #1072 (Ordinance No. 594-18), rezoning property at 405 E. Washington Street (American Legion Post #81) from an R-2 to a B-2, seconded by Commissioner Diener. Vote: Unanimous

MAXIMUS CONSULTING

White County Auditor Gayle Rogers said the current contract with Maximus expires June 2020. There was a request from some departments to cancel the contract with Maximus and to sign a new contract with Dossett Consulting because their prices are lower. This matter was presented at the last Commissioners’ Meeting on March 5, and since then Maximus has matched the prices offered by Dossett Consulting.

Auditor Rogers asked the commissioners if they would like to go with Dossett Consulting or stay with Maximus Consulting.

Commissioner Diener said that Maximus Consulting has satisfactorily provided this service to White County for many years now and he sees no reason to change.

· Commissioner Diener made a motion to renew the contract with Maximus Consulting and rescind our cancellation notice that was sent in January, seconded by Commissioner Burton. Vote: Unanimous

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

President Butch Kramer Bruce Clear Denny Carter Art Anderson Jim Annis Jim Davis Casey Crabb

HIGHWAY DEPARTMENT

Reconstruction of the Norway Bridge is moving along well. The project is expected to be completed the end of May.

ECONOMIC DEVELOPMENT

President Randy Mitchell presented the Economic Development Business Summary for March.

On March 28, Mr. Mitchell is hosting a representative from Japan that is very interested in the green space at the MACP.

Commissioner Heimlich said that Mag Pellet is still planning on being in production in the third quarter of this year. A representative will be contacting the commissioners the first week of April with more details.

BUILDING DEPARTMENT

Colin Betts reported that 14 permits were issued last month, two of them were for new homes.

Mr. Betts is currently working with homes that were affected by the recent floods. To date, there are approximately 70 homes that were affected, 50 of them were in the floodway.

E-911

Director Terri Brooks said that the tower that they are interested in leasing, located at 4967 E. CR 400, is owned by Verizon. The cost to place two antennas, an amplifier, lines, lease area and a generator would be $1,700/month. The annual escalator is 3%, and the lease would be for an initial five-year term with three additional five-year terms. She’s now getting a firm quote from Motorola on the equipment that would need to be attached to the tower.

Director Brooks took a moment and recognized Ephina Disinger, a CPR Instructor from Carroll County, for the excellent CPR training that she provided to the White County Dispatchers. A week after the training White County Dispatcher Cortney Harmon put those CPR skills in motion when a 41- year old collapsed in Kroger’s. A Certificate of Recognition and applause was presented to Dispatcher Cortney Harmon for her bravery and saving a person’s life.

INN KEEPERS TAX

Joe Rogers, representing the Inn Keeper’s Tax Board, has been hired to evaluate and see what could be done to assure that the Inn Keeper’s Tax is being enforced correctly.

Currently, Mr. Rogers is researching and auditing businesses in White County to identify who are subject to the Inn Keeper’s tax but are not paying.

Mr. Rogers provided a sample ordinance to County Attorney Loy that covers Vacation Rentals by Owner (VRBO) and homes that are rented out by Airbnb, which is a new way of vacationing. These additions to the ordinance will increase the tax base and generate more revenue.

Mr. Rogers asked the commissioners and council if they are in favor of wanting to tax short-term vacation rentals. From his research, he’s found 22 entities that are covered under the Inn Keeper’s Tax ordinance, but they are not paying the tax. Out of those 22, 13 are resort type businesses, and the rest are campgrounds.

County Attorney Loy said that the county is only permitted to collect taxes as allowed under the enabling statute. The statute that pertains to White County was passed so long ago, that it does not cover VRBO’s and Airbnb’s. If the county wants to expand the ordinance with more modern language, then we will have to lobby our legislature to amend our enabling statute accordingly.

Mr. Rogers asked the commissioners and council if they agree with expanding the tax base. If so, he will pursue the changes needed to the ordinance and statute as required.

· Commissioner Diener made a motion that the commissioners support an ordinance that will expand the tax base for the Inn Keeper’s tax as discussed, seconded by Commissioner Burton. Vote: Unanimous

· Councilman Carter made a motion that the council supports an ordinance that will expand the tax base for the Inn Keeper’s tax as discussed, seconded by Councilman Annis. Vote: Unanimous

SKILL-UP GRANT

Jim Stradling, Director of Indian Trails, said that they were not awarded the SKILL UP grant that was needed for the Innovation Networks project. He is moving forward with the project, but they will be cutting back since they didn’t receive the matching funds. He asked the commissioners and council if they wanted the money back since the matching funds were not received.

Commissioner Heimlich asked how much money was collected from other counties. Mr. Stradling said that Newton County gave $100k, Pulaski County gave $30k, and White County committed $100k.

Councilman Carter made the recommendation that White County continue to contribute the $100k for the project.

Councilman Davis asked where they will be cutting the budget since the matching funds weren’t awarded. Mr. Stradling said that he would have to cut back on the number of field trips and a consultant for the kids, but he still plans on getting the internships for the kids.

Auditor Rogers reminded the commissioners and council that the council had committed $50k out of the post-secondary education account and the commissioners committed up to $50k if the grant was awarded.

· Councilman Anderson made a motion to commit $50k to the Innovation Networks project, seconded by Councilman Davis. Vote: Unanimous

· Commissioner Diener made a motion to commit $50k to the Innovation Networks project, seconded by Commissioner Burton. Vote: Unanimous

AMERESCO – PROPOSED GUARANTEED ENERGY SAVINGS RECOMMENDATION

Mark Heirbrandt, Senior Account Executive; Doug Munz, Senior Development Engineer; and Garyne Evans, Director of Engineering appeared to present their recommendations on what type of lighting, HVAC, water conservation, and electronic controls should be updated for the courthouse and jail buildings. A copy of the full report is available in the Commissioners’ Office.

Ameresco recommended the following:

Courthouse

· New HVAC VRF water source system

· New DOAS ventilation and distribution system.

· New LED lighting and Occ. Sensors

· New ceiling tile and grid system

Detention Center – Jail

· New Water Conservation and control system

· New LED lighting and Occ. Sensors

· HVAC equipment replacement options

Energy - Utility Savings: $68,000 - $72,500

Utility Rebate Savings: $25,000 - $28,000

Approx. Project Cost: $3.2 million - $3.7 million

Commissioner Heimlich thanked the representatives of Ameresco for their time and recommendations. The information was taken under advisement.

There being no further business to come before the joint meeting, the council adjourned to their meeting.

MEADOW LAKE PHASE VI – ROAD USE AND DRAINAGE REPAIR AGREEMENT

County Attorney Loy presented a resolution for the Meadow Lake Phase VI Road Use and Drainage Repair Agreement. There will be approximately 61 wind turbines installed in Benton County, and Meadow Lake is requesting to use certain White County roads for transporting heavy building materials and installing electrical infrastructure.

The agreement details all roads, ditches, and county tile drains that will be used throughout the project.

Matt Horton, Project Manager, for Meadow Lake Phase VI was present to answer any questions.

· Commissioner Burton made a motion to approve Resolution No. 18-03-19-01 approving Meadow Lake Phase VI Road Use and Drainage Repair Agreement, seconded by Commissioner Diener. Vote: Unanimous

 

 

 

 

There being no further business to come before the board, the commissioners adjourned their meeting.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor