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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 18, 2018, in the White County Building, 2nd – floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes of the regular meeting held on June 18, 2018, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Burton made a motion to approve the payroll for June 18, 2018, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Director Colin Betts presented the following rezoning request:

Rezone Petition #1083

ADD Farms LLC/Ann Diener is requesting to rezone property located at 2103 & 2197 E. Division Road in Reynolds from an A-1 (General Agriculture District) to an RR (Rural Residential District). The purpose of the rezoning is to create a Single-Family Residential Major Subdivision.

The Area Plan Commission (APC) held a public hearing on June 11, 2018, for this request. The APC voted 10 yes and 0 no to recommend this petition to the commissioners.

Commissioner Heimlich asked if anyone wishes to speak to this request.

Bob Gross, R. W. Gross & Associates, and Dirk Fleck were available to answer any questions.

· Commissioner Diener made a motion to approve Rezone Petition #1083 (Ordinance #598-18) rezoning property located at 2103 & 2197 E. Division Road, Reynolds, from an A-1 to an RR, seconded by Commissioner Burton. Vote: Unanimous

Rezone Petition #1084

Summer Chase Construction LLC/Abelina Leyva is requesting to rezone 59.99 acres from an A-1 (General Agriculture District) to an RR (Rural Residential District). The property is located on S. Springboro Road, Brookston. The purpose of the rezoning is to create a Single-Family Residential Major Subdivision.

The APC held a public hearing on June 11, 2018, for this request. The APC voted 6 yes and 4 no to recommend this petition to the commissioners.

Director Betts said that the Area Plan office did receive some calls of opposition. There were people that called in asking information; and there were neighbors that attended the public hearing opposing the request.

Commissioner Heimlich asked if the applicant or a representative was present.

Bob Gross, R.W. Gross & Associates, was present representing the applicant.

Commissioner Diener asked how many houses were going to be built in the subdivision. Mr. Gross said that he thinks the average of the lots will be 6 acres so that would be 7 or 8 houses.

Commissioner Heimlich asked if anyone wishes to speak to this request.

Jennifer Linvill, 11728 S. Springboro Road, Brookston, said that she strongly opposes this rezoning request. She owns 10 acres, and she would like to keep the area zoned A-1. She said that the applicant is not a good neighbor. She complained that they play very loud Mexican music, burn trash and tires. The owner of the property is very difficult to work with and she can’t imagine eight more homes going in and disrupting the farm life that they have.

DeAnna and Mark Paschen, 11756 S. Springboro Road, Brookston, appeared to oppose the request. They own 18 acres, and they would like to continue to live the country farm life. They complained about light pollution, noise pollution, and drainage problems. They also complained about the applicant not respecting their property and accessing it without permission.

Joe Rogers, former Director of Area Plan, stressed that this will be the only opportunity for the public to object, or try to stop, the rezone request. If the rezoning is approved, there will be no way of stopping any structures going in the subdivision.

Commissioner Heimlich asked what the reasons were from the APC board members that voted no. Director Betts said that most of the four members were concerned about the Comprehensive Plan and keeping the area agricultural use instead of zoning it residential. They were also worried about affecting the value of surrounding properties.

Commissioner Burton asked if there are any other RR zonings within a two-mile radius of this property. Director Betts said that there were not, they are all A-1 zonings.

· Commissioner Diener made a motion to deny Rezoning Petition #1084 for property located on S. Springboro Road in Brookston for Summer Chase Construction LLC/Abelina Leyva, seconded by Commissioner Burton. Vote: Unanimous

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

President Butch Kramer Bruce Clear Denny Carter Art Anderson

Jim Annis Jim Davis Casey Crabb

PROPOSED WHITE COUNTY BUILDING ACCESS POLICY & PROCEDURES

HR Director Leah Hull presented and discussed the proposed White County Building Access Policy & Procedures.

Commissioner Diener complimented Director Hull for the time that she’s put into the policy.

· Commissioner Burton made a motion to approve the White County Building Access Policy & Procedures as presented, seconded by Commissioner Diener. Vote: Unanimous

· Commissioner Burton made a motion to appoint Commissioner David Diener as the Authorized Signing Authority, seconded by Commissioner Heimlich. Vote: Unanimous

AIRPORT

Chad Baumgartner, board member, said that he filled out and signed the application for the grant to finish the taxiway. Our chances of getting those funds are looking very good right now.

A public hearing on replacing Luse Road was held; over 65 people attended the meeting.

An open house for the airport will be held on Saturday, July 7 for the public.

Commissioner Heimlich asked what the cost was on the different road designs for Luse Road. Mr. Baumgartner said that if they build the road straight across, the cost would be $750,000. Putting in a roundabout near the curve would be $1.1 million, and putting in a roundabout at the curve, would be $1.3 million.

Commissioner Heimlich reminded Mr. Baumgartner that the engineers need to keep them and the Highway Department updated because this will be a county road.

Commissioner Diener said that he appreciates the Airport board’s dedication on this road, but at the end, they will make the final decision on the road design.

HIGHWAY DEPARTMENT

Highway Superintendent Mike Kyburz said the Gordon Road project is moving along very well. The RFP’s for the roundabout on the intersection of 421 and Gordon are due in July.

Superintendent Kyburz said that he received a letter from the state auditor last week and the MVH budget is looking like there will be an $800k budget cut next year.

ECONOMIC DEVELOPMENT

President Randy Mitchell presented the Business Summary for June 2018.

Leads from the Indiana Economic Development Corp. continue to come in from the state. Two new businesses have opened in Monticello: Harmony Sandwiches and Kingdom Services.

The Lafayette Bank & Trust branch and the Beaks & Fins Restaurant in Reynolds are both closing. Ruoff Home Mortgage out of Fort Wayne recently purchased the Bank of Burnettsville, the two branches will be called Ruoff Banking.

ENVIRONMENTAL DEPARTMENT

Environmental Officer Jim Reynolds submitted the Environmental Report for June 2018.

· Made seven landfill inspections.

· Issued one septic permit.

· Received 111 calls/complaints on various issues.

· Attended firearms training.

BUILDING DEPARTMENT

Director Betts reported that thirty-eight permits were issued last month, eight were for new homes.

E-911

E-911 Terri Brooks presented a contract from Motorola Solutions for adding equipment to a tower that she would like the county to lease.

Director Brooks updated the council by saying that the 800-radio system is what the fire, police, and ambulance use for communications. Currently, there is not a tower in White County. There are towers in Jasper and Carroll County that help provide coverage, but unfortunately; there are still a lot of areas in our county that don’t have coverage. This is very frustrating for the public safety personnel.

A tower has been found at 4967 E. CR 400 and is currently owned by KGI Wireless, Inc. This tower could provide coverage for a lot of the areas where we are having a lack of service. The county could lease space on this tower for approximately $1,700 a month.

Commissioner Heimlich asked what the difference would be in cost of leasing a tower to building one.

Jay Burla, Motorola Solutions, said that building a tower would cost $200-$250k and the equipment needed is going to cost $568,911. All maintenance cost on the equipment is covered by the state, but the county would be responsible for the maintenance cost of the tower. The return on investment is usually around year 11 or 12, and the county could make money off the tower by renting out space.

Director Brooks reminded everyone that the county would have to purchase or lease land if they decide to build a tower.

A short discussion was held on the best location of a tower.

When the contract is approved, Mr. Burla said that 25% of the contract cost will be due. After the equipment is shipped, 16% of the contract is due. After that, the cost is 5% for each phase until the project is completed. If the contract is approved before the July 26 deadline, the county will receive a $71,114 discount. A downfall for building a tower is the timeframe. If building, it could take 6-7 months before construction is even started because of all the required permits and approval from the FAA. When leasing a tower, all of this is done.

David Vice, Executive Director with Integrated Public Safety Commission (IPSC), said that they are in charge of the statewide radio project. He said that two-thirds of the sites that they utilize, are leased. The issue with owning your own tower is the ongoing cost of the maintenance of the tower.

The commissioners said that they would like to table this discussion to the July 16, joint meeting. Attorney Loy said that he would schedule a conference call with Motorola to discuss the contract for the equipment.

AMERESCO – GUARANTEED ENERGY SAVINGS CONTRACT

Mark Heirbrandt and Doug Munz, Ameresco, presented a final design review of energy conservation measures. Upgrades for the courthouse, jail and the new annex building would consist of:

Courthouse & Annex

· New HVAC VRF + Air Source System + New DOAS Ventilation & Distribution System

· New Ceiling tile and grid system with LED lighting fixtures

· DDC Controls, an internet interface, system and building graphics with perimeter heating system upgrades

Detention Center – Jail

· New Water Conservation

· LED Lighting Retrofit + Occ. Sensors

· HVAC Upgrades – VAV Valve replacements

The final pricing:

Approximate Cost: $3,725,853

Utility Rebates: $ 40,438

Service & Operations/Maintenance Savings $ 33,385

The next phase is to approve the Energy Service Agreement.

Commissioner Heimlich said that a decision needs to be made on how the county can finance this project and where the money will come from. This discussion was tabled until the next joint meeting on July 16, 2018, which will give the council and commissioners time to review the agreement.

There being no further business to come before the councilman, the joint meeting adjourned.

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: ________________________

Gayle Rogers, Auditor