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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, August 6, 2018, in the White County Building, 2nd – floor Commissioners’ Conference Room, beginning at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes of the regular meeting held on July 16, 2018, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Burton made a motion to approve payroll for August 6, 2018, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

· Commissioner Burton made a motion to approve and pay the claims for August 6, 2018, seconded by Commissioner Diener. Vote: Unanimous

HIGHWAY DEPARTMENT

Highway Superintendent Mike Kyburz said that they are currently working on chip-and-seal and they will begin paving CR 600 S and CR 300 W.

Superintendent Kyburz reported that he had collected damages from three different powerline projects that came through the county. The companies are wanting the county to release their bonds, but he would like to keep them longer. The commissioners and Attorney Loy agreed not to release the bonds at this time.

NEW COUNTY ROADS

Superintendent Kyburz submitted a list of roads that he would like to add to the White County Maintenance for MVH (motor vehicle highway) funding. Two of the roads are in Reynolds, and they are roads that the County Highway Department built, and the other two are west of Springboro Road in subdivisions that are beside each other.

Name: Black Locust Court

Location: CR 1025 S

Length: 1557 Feet

Name: Walnut Ridge Loop

Location: CR 1000 S

Length: 1086 Feet

Name: N. Meridian Road

Location: from 125 North to 150 North

Length: .23 miles or 1,218 Feet

Name: E. 125 North

Location: from 25 East to N. Meridian Road

Length: .29 miles or 1,516 Feet

· Commissioner Diener made a motion to add the proposed roads to the 2018 Road Inventory Mileage submittal, seconded by Commissioner Burton. Vote: Unanimous

ARCHIBALD MEMORIAL HOME

The Archibald Memorial Home is a non-profit Indiana corporation dedicated to honoring the testamentary intent of Orson Archibald by improving the quality of life of the aged and infirmed deaf through the provisions of quality residential services. The home is currently located on 1150 S., outside of Brookston.

Commissioner Diener said that the organization would like CR 1150 S. road name changed to Orson Archibald Road. He suggested that rather than going through the long process of renaming the road, that the Hwy. Dept. post two signs on the existing post where the home is located.

Commissioner Diener recommended Superintendent Kyburz contact Kean MacOwan to get the correct wording.

CAPITAL FIXED ASSETS CONTRACT

· Commissioner Diener made a motion to renew the contract with Peterson Consulting Services, Inc., for the Capital Fixed Assets reports for 2019 for $3,225, seconded by Commissioner Burton. Vote: Unanimous

CASH MANAGEMENT SUBSCRIPTION

Auditor Gayle Rogers presented a contract from Zobrio for a cash management subscription. The five subscriptions will allow departments to enter their Reports of Collections online, rather than doing it manually on a spreadsheet. This program will integrate with our current financial system, and it will also bring us into compliance with the state’s requirements for deposits.

The cost of the contract is $13,400, but Zobrio wants White County to be a pilot county for them, so they are waving all the installation and support fees ($7,400) which drops the cost down to $6,000. Auditor Rogers said that their customer clientele consists of cities/towns and schools and now they are trying to get business from counties. She has the money in her budget.

Commissioner Burton said that the county had had bad experiences with pilot programs. We waste a lot of our time and energy trying to fix someone else’s product.

· Commissioner Diener made a motion to enter into an agreement with Zobrio for $6,000 from August 1, 2018, through July 31, 2019, seconded by Commissioner Burton. Vote: Unanimous

EMA GRANT

Roberta Yerk requested the commissioners to approve the acceptance of the 2017 Emergency Management Performance Grant Program. The Salary Grant Subrecipient Agreement between the County and the Indiana Department of Homeland Security was presented for signatures. This agreement reimburses White County $37,942.79, which is a portion of EMA’s salaries and fringe benefits paid to department employees.

· Commissioner Diener made a motion to approve and enter an agreement with IDHS for the 2017 Emergency Management Performance Grant, seconded by Commissioner Burton. Vote: Unanimous

PETITION TO REMOVE ABANDONED ROAD

Darin Griesey, the Petitioner, submitted a petition requesting the removal of an abandoned county road near 7596 NW Shafer Drive. He reminded the commissioners that he first presented this request in April 2016. At that time, the commissioners agreed to barricade the roads off from the public and then shortly after that the barricades were removed and opened to the public.

County Attorney George Loy said that the formal procedure to remove a county road is governed by IC 36-7-3-12, procedures to vacate the road. If the county commissioners want to move forward with the request, a public hearing must be held. If you’re not an adjoining landowner, you cannot make a request.

Commissioner Heimlich said that he recalls there were questions about SFLECC’s and DNR’s jurisdiction over this area. A short discussion was held on who owns the property.

Superintendent Kyburz said that after doing the research he felt that the roads were never part of a roadway; the area is a bridge right-of-way. A long time ago the new bridge was built, the old bridge was relocated, and the roads were never removed. It was probably never recorded, but he felt that it is all owned by the county because it was a bridge right-of-way.

Attorney Loy encouraged Mr. Griesey to look at the statue and contact an attorney. He said that to vacate a road, you must be a property owner that abuts the property.

Mr. Griesey recommended that the county do the “removal of improvements” that were left behind rather than going through the process of vacating the road.

Commissioner Diener said that research needs to be done to see who owns the property before we can move forward with vacating the road or removing the road.

· Commissioner Diener made a motion to set aside the proposed Petition to remove abandoned County Road at 7596 NW Shafer Drive, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor