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BE IT REMEMBERED that a special meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on June 18, 2018 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

 

For contents of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Davis made a motion to accept the May 21, 2018 minutes. Councilor Annis seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Highway Department

$5,000.00 1176.11201.000.0530 1176.32400.000.0530

Engineer Bldg repairs & maint.

$2,660.45 1176.23200.000.0529 1176.32400.000.0530

Culverts, Tile & Pipe Bldg repairs & maint.

 

Councilor Clear made a motion to approve the above transfers. Councilor Anderson seconded the motion. Vote: Unanimous

 

White County Jail $70,000.00 1000-39999-000-0000 1000-30903-000-0380

General – Misc Jail - Nurse

 

Auditor Rogers said this is for inmate healthcare, not necessarily for the nurse who goes to the jail every morning.

Councilor Crabb made a motion to approve the above transfer. Councilor Anderson seconded the motion. Vote: Unanimous

 

WHITE COUNTY COURTHOUSE SECURITY

White County Prosecutor Robert Guy said they are making progress with the Courthouse security system, and it is running smoothly. There have been several knives and guns stopped from being brought into the building. He said because people are not interested in working part-time, they have only been able to hire one part-time Deputy instead of two. The one hired (Andy Lanoue) said he cannot continue working at $15.45 an hour. He would work for not less than $20.00 an hour. Officer Lanoue also works for other small towns, which are paying $20.00 to $25.00 an hour for Process Servers.

Prosecutor Guy said the Security Committee realizes we do not have the manpower needed to run the security system properly. The public cannot enter the building before 8:00 AM for 8:00 courts or meetings, and there is no security during lunchtime since one Officer has to transport while the other is at lunch. Prosecutor Guy said when you also consider vacation time, a third full-time person is needed. The Committee suggested a bump in the part-time salary as a temporary fix.

Councilor Clear said the Security Officers are being paid at the Emergency Deputy pay rate. There needs to be a specific pay for Courthouse Security Officers, which gives the Council the opportunity to set the rate. He believes Courthouse Security should be its own Department. Human Resource Director Leah Hull said a part-time Special Deputy is paid $18.70 an hour. Auditor Rogers said there is enough money in the part-time security line item to pay another Officer the same full-time base salary the current two are paid for the rest of this year. HR Director Hull was concerned about paying a new person the same salary as the current Officers who have 30 years of experience.

Prosecutor Guy said borrowing an Officer from the Sheriff’s Department to do transport could work, because borrowing Officers has been going on for a long time. Commissioner Diener said there will be less transport and more electronic video hearings in the future. The new fiber and upgrades that are being done will eventually make it easier to add the technology for such hearings.

There was discussion about the possibility of the Courthouse Security being its own Department. Would it be under the Commissioners or the Sheriff’s authority? Which budget would it fall under? If under the Commissioners’, they would probably not wear Sheriff’ Department uniforms, and may not be given arresting power from the Sheriff.

For now, the Sheriff could make Officer Lanoue a part-time Special Deputy at the $18.70 per hour rate.

Councilor Anderson made a motion to approve hiring another full-time Security Officer at the base rate of $32,135.00. Councilor Davis seconded the motion. Vote: Unanimous

 

WHITE COUNTY SURVEYOR GPS SYSTEM

White County Surveyor Brad Ward said the Surveyor’s GPS system is 12-years-old and should be updated. It would cost around $25,000 to replace it, but he would like to set aside $30,000 to be sure everything that might be needed to go with it is covered. The money would come from the Surveyor’s Cornerstone Perpetuation Fund that has $67,000. The fund is supported mostly from a portion of the recording fees. The consensus was to move forward with the advertisement and request for next month’s Council meeting.

 

PAYROLL REQUESTS

Auditor Rogers said there were two Interpreters for Judge Mrzlack at $25.00 per case. Andrew Wright is working part-time for the Surveyor at $11.55 per hour. Brennan Lesher worked only one day for the IT Department before quitting. Maria Monge replaced Stanley Chavez in the Maintenance Department at the $11.55 an hour part-time rate.

HR Director Hull said there are many times when part-time maintenance works more than 30 hours a week. She said Affordable Care Act requires we offer health insurance but no other benefits to part-time employees who work over 30 hours a week. Director Hull did not want to offer Ms. Monge the insurance until she knew the Council would approve it. Council was in favor.

 

INCOME TAX DISTRIBUTION

Auditor Rogers said White County received a one-time special distribution of specialized, designated income tax. The County portion of Local Income Tax received was $25,506.46, and the Economic Development Income Tax received was $7,848.00. There were times when a company would pay the State taxes and the software being used would not sort some of those taxes to the right county. The State has new software that sorted it out correctly. All the taxing units that receive income tax have been sent their portion.

 

2019 BUDGET HEARING DATES

Budget hearing dates will be August 6, 7 and 9. The Sheriff is scheduled before the Commissioners because he will be gone the rest of the week.

 

AMBULANCE SERVICE

Councilor Davis said he is hearing talk about the ambulance service being spread thin and unable to reach their designations in a reasonable amount of time. Before the County renews the contract with the ambulance service, perhaps they should consider satellite areas like Idaville and Reynolds with additional staff. There are not as many Emergency Management Technician Volunteers as there used to be, and the Volunteers are unable to transport patients.

Auditor Rogers said some counties do not pay for ambulance service, others pay $25,000 to $200,000 annually, and White County pays over a million dollars a year. She said for that amount of money, the ambulance service should be responsible for any expansion (if that is what it takes to accommodate the whole County). Auditor Rogers said Wolcott and Monticello are the only ones who can transport.

 

ADJOURNMENT

There being no further business to bring before the Council, Council President Kramer adjourned the meeting.

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR