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November 15, 2004 Tape #022

The White County Drainage Board convened at 10:30 A.M., EST in the Commissioners’ Room of the White County Building, Monticello, Indiana with Board Members Ronald A. Schmierer, John C. Heimlich and O. D. Ferguson, Attorney George W. Loy, Surveyor Dennis W. Sterrett and Secretary Romana Kiser. Also attending were Engineer Todd Frauhiger of CTE Engineers and Steve Burton.

Engineer Frauhiger presented drainage plans for Krystil Klear Filtration in Liberty Township, owner Fred Geyer, for approval. Surveyor Sterrett stated that he and Engineer Frauhiger went out to the site and looked at it. Engineer Frauhiger stated, “It is all gravel where it is being built. I talked to Fred Geyer on the phone a week ago and left another message for him today. The only concern we expressed to him on the phone was the downspouts on the back side of the building. The fence between his property and his neighbor’s property looks like it is the low spot. His neighbor’s lot drains toward that low spot and his lot drains toward that low spot. When you guys were up there last week, he had offered to put a small tile in and take those underground over to that ditch. Apparently the adjoining field is owned by a relative of FBI (builders) and they don’t think there will be a problem getting it over there. I told him the only concern that we saw was changing that from a sheet flow condition across the gravel to four or five point sources off the downspouts for the building, and if he could potentially get it underground and over to the ditch, that would take any potential stuff from his neighbor off of him.”

Chairman Schmierer asked, “He is still getting a waiver, right?” Engineer Frauhiger answered yes. Surveyor Sterrett asked if we can make it with conditions. Attorney Loy said you can add any conditions you want. Board Member Ferguson asked if that is in Buffalo. Surveyor Sterrett said it is right west of the old gun club.

Board Member Ferguson made a motion to approve the drainage plan for construction for Krystil Klear Filtration for Fred Geyer, Jr., with the recommendation of installing tile to catch downspouts and route them underground to the ditch. Board Member Heimlich seconded. The motion carried unanimously.

Engineer Frauhiger presented drainage plans for Dan Clark Car Lot at Eighth Street and Washington Street in the City of Monticello for approval. Engineer Frauhiger stated, “Everything is fine with the drainage. The only thing we are concerned about is, basically they are going to drain the entire site, no storm sewer in the parking lot, but basically a swale in the parking lot over to a concrete weir which will drain out to the existing side ditch. When we walked the site, the curb around these twin eighteen inch pipes was totally broken down. The stone underneath the road is washed out, the curb is sunk probably about three inches. The road has sunk three inches. What happened was, the City put a waterline in across the road. When they dug up around these pipes, they lost the road in that area. We called Doug Roberts (City Street Supt.) and Rod Pool out and said we are going to approve this today, but you are going to get more water down here. The City has agreed to fix the road and the curb. They have known they needed to.”

The location of the car lot was discussed. The car lot is going to be right behind The Shoe Dept. store.

Engineer Frauhiger stated, “They are going to take all the asphalt to Eighth Street, basically, all the drainage. There is a detention pond that was built for the Subdivision back there (north of Washington Street, north of Hendrickson’s). Our concern was that the additional water would cause additional damage here (street and curb), but they are going to get it fixed. I think Doug was going to call the contractor today.” Chairman Schmierer asked the size of the lot. Surveyor Sterrett answered it is a little over 2 acres.

Board Member Ferguson made a motion to approve the drainage plan for the Dan Clark Car Lot in Lot # 4 Tribbett Addition. Board Member Heimlich seconded the motion. The motion carried unanimously.

Surveyor Sterrett presented a petition from Randy Hunt for maintenance on the C. M. Mertz & Muck Drain and Muck Br. #1 Drain. Surveyor Sterrett stated, “They have had this petitioned quite a while. We thought we could do this on maintenance. There is $62,000.00 in the fund. These people in blue are the ones that signed the petition.” Chairman Schmierer said, “What are you going to do, take it down to the original level? (Surveyor answered yes) Is there any brush?” Surveyor Sterrett said there’s no brush. Board Member Ferguson asked if that is the one that crosses the road just west of Randy Hunt’s. Surveyor Sterrett answered it is the Muck part of it.

Board Member Heimlich made a motion to accept the petition for maintenance on the C. M Mertz & Muck Open Drain and Muck Br. #1 in Lincoln Township, to be dipped under maintenance. Board Member Ferguson seconded the motion.

Surveyor Sterrett said he will get some specs together and get quotes for that.

Surveyor Sterrett reported on progress at the Bunnell residence that has been flooded by the Guy Williams Drain. Surveyor Sterrett stated, “We are still working on that. I got a hold of Tom Wagner (Soil and Water Conservation of Carroll County) and he has the plans ready and Rick Roach just needs to sign it.” Chairman Schmierer said he thinks he will sign it. Surveyor Sterrett said, “The estimate was $6,800.00 for the waterway and the rock chute. I ask the Board if we can pay ten percent of Rick’s part of that.” Chairman Schmierer explained, “Tom Wagner is putting in a rock chute (at the Bunnell house) that was taken out when the ditch was cleaned. We are doing it under Soil and Water and they are paying all but ten percent.”

Board Member Heimlich made a motion that we pay the ten percent of the project. (Out of the Guy Williams Drain fund) Board Member Ferguson seconded the motion. The motion carried unanimously. Surveyor Sterrett said that would be around $700.00 and we have $7,900.00 in there.

Surveyor Sterrett reported, “I sent out for three quotes for maintenance on the Ida Lahr Drain for the 235 ft. of 18 inch tile we looked at on Schwamberger’s ground. I’m going to be opening them on Monday the 22nd of November. The tile is about $9.00 a foot; I estimated $9.00 a foot to put it in. That is $4,230.00. There were four suck holes in the tile.” Chairman Schmierer said, “Plus the hole that was busted open. It has been repaired, how many times?” The Surveyor said quite a few. Chairman Schmierer said we keep repairing it so we decided to go ahead and put a section in. Board Member Ferguson said that is on down south of Gordon Denton. Surveyor Sterrett said it is the same tile that drains Gordon’s pond.

Surveyor Sterrett reported, “Remember at our last meeting we discussed the DeVault Tile (Branch of the William Marion Drain) that we had sent Mike Ezra a work order on. He (Charlie Morris) wanted to abandon the tile and run another six inch in and we told him that was the landowner’s responsibility since he was the only one on that tile. Mike did some more investigating. He went up and did some more digging on it and found out that the tile could be fixed. And, the problem is that it is under water at the ditch, at the outlet. So, I sent him a petition. He is to have that ditch cleaned. So, he went ahead and fixed the tile, but it is under water.” Chairman Schmierer asked if there is enough money in maintenance. Surveyor answered yes.

Board Member Heimlich made a motion to approve the minutes of the last meeting. Board Member Ferguson seconded the motion. The motion carried unanimously.

Board Member Heimlich stated, “On this letter to Dorothy McConnell (about her private crossing on the J. P. Carr Ditch project-see attachment to hard copy of minutes), are we going to still offer what we had talked about on those other two last year, that the County would do it and then put it on the tax?” Chairman Schmierer said, “The County will do it and they pay for it. That’s what we were going to do.” Surveyor Sterrett said, “I was told we could either put it in the (reconstruction) project or……” Chairman Schmierer said, “We are now talking about something different, the one Roger Wiese had and Joe Dunbar has one, too, that needs replaced. That’s what we were talking about. The County can go ahead and do them because we don’t have to go through all the engineering to put them in and then they can pay for them, but I didn’t know we were going to put them on their taxes.” Board Member Heimlich said, “I guess maybe we had talked about that, what we might get into if somebody didn’t pay that afterwards you could put them on their taxes. But that would be the same thing we could do here.” Surveyor Sterrett said, “On that private crossing on the J. P. Carr?” Chairman Schmierer said, “He just wrote her a letter telling her it is going to have to be replaced.” Board Member Heimlich said, “I just wanted to know that we were on the same page there before that meeting as to what we were going to do.”

Chairman Schmierer reported, “John and I went with Denny up and looked at this petition to put a tile in, to cover a ditch up (Hickman Branch of the F. M. Coonrod Drain). There are lots of questions to be answered on that I think. It is going to take a lot of dirt to fill it in for one thing. For two, you have a lot of drainage coming in to it from the other area and you’re going to affect a lot of drainage.” Board Member Heimlich said, “When they had just talked about an 8 inch tile, I don’t think that is going to be sufficient.” Chairman Schmierer said, “No, there’s no way I would think that an 8 inch tile would take that. All the drain is coming down the side ditch from those other fields.” Engineer Frauhiger said, “From the side ditch and there is a ten inch underneath the road.” Chairman Schmierer said, “I don’t think there will be a bunch of people show up for that. You got that all sent out haven’t you?” Surveyor Sterrett said, “Yes, well, Attorney Million sent them out.” Board Member Heimlich asked if there were only two other landowners. Secretary Kiser said there were five or six. Surveyor Sterrett said we added the County Highway to it. Chairman Schmierer said it is definitely going to affect the County Highway and it is going to affect those people on north of there with that water coming down that side ditch that goes in there off of those fields, it has to affect them.

Attorney Loy asked what are the circumstances there again. Board Member Heimlich explained, “The ditch goes between, in the middle of the field, and he wants to put a tile in and fill in the open ditch so they can farm it. But, he was talking an 8 inch tile and there’s no way an 8 inch tile is going to take it. He wants to vacate the ditch. Actually it is reconstruction because he is changing the…..I think we talked about this before. The terminology is actually reconstruction if he is going to change it to a tile. I think there were a couple of questions, I think one, he was talking about doing the tile as an individual if he was the only one….” Attorney Loy said we won’t maintain the tile. Board Member Heimlich said, “Well, IF the tile went in, but it is now under our jurisdiction and it DOES affect some people…..inaudible.” Surveyor Sterrett said, “Actually vacating part of the drain, you are going to have legal drain on each side of where he is vacating. He’s not vacating the upper end. According to his legal description. If he did get it vacated then he’s going to have a legal drain coming in to it, then the vacated part, and a legal drain going out of it.” Engineer Frauhiger said he didn’t think you want to vacate it. Board Member Heimlich said, “I suppose that is possible but he still has to have a big enough tile in there. The County tile then, suppose something goes wrong with HIS, you have to have a way to get …..that’s your outlet. I don’t think it can be vacated.” Engineer Frauhiger said, “He could start charging people upstream to discharge into his private tile and they’re paying on it as a regulated drain.” Attorney Loy said, “I suppose it could be reconstruction at his cost and we still maintain jurisdiction over it.” Board Member Heimlich said he would still have to have the right sized tile. Chairman Schmierer said he thinks it would take an 18 or 24 inch tile. He said he is wondering where he is going to get enough dirt to fill the ditch in.

Board Member Heimlich reported, “Roger Wiese talked to me. Can we go up there and look at where he wants to put that hog building in? He wants a waiver on it and asked if we can come and look at it. He said he may go ahead and get a plan anyway just for his own drainage.” Engineer Frauhiger said, “We talked about that. There’s no problem getting a waiver on that.” Board Member Heimlich said, “It’s at least a half mile from anybody else’s property so I don’t think there is any problem with a waiver. But then also look at that Fraser Ditch that he had wanted.” Board Member Heimlich and Surveyor Sterrett will go out to the site this week. Surveyor Sterrett asked if Roger has a plan of what size building he is building. Board Member Heimlich said he has all of that. Surveyor Sterrett said, “So he could ask for a waiver?” Board Member Heimlich said, “He could ask for a waiver. He was just asking if that was a possibility, but he might go ahead and ask the engineer to do a drainage plan anyway. He doesn’t want to adversely affect his ground either. I think he will do something, he wanted to know exactly what we were going to require.” Engineer Frauhiger asked if there are other buildings where he is going to build. Board Member Heimlich said no, this is back off of Shoop Road.

Chairman Schmierer adjourned the meeting.