Get Adobe Flash player

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, December 17, 2018, in the White County Building, 2nd -floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Attorney George Loy, White County Auditor Gayle Rogers, and Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Burton made a motion to approve the minutes from the regular meeting on December 3, 2018, seconded by Commissioner Diener. Vote: Unanimous

PAYROLL

· Commissioner Diener made a motion to approve payroll for December 17, 2018, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

2019 COUNTY HIGHWAY SUPPLY BIDS

Highway Superintendent Mike Kyburz made the recommendation to accept all bids submitted for the 2019 highway supplies.

ITEM 1: UNLEADED GASOLINE

1. Co-Alliance, Avon, IN

ITEM 2: DIESEL FUEL #1, #2, & PREMIUM

1. Co-Alliance, Frankfort, IN

ITEM 3: TIRES & TUBES

No bid submitted.

ITEM 4: CRUSHED LIMESTONE, ROAD GRAVEL, CEMENT GRAVEL, & ICE SAND

1. Hanson Material Service, Monon, IN

2. U.S. Aggregates, Indianapolis, IN

3. Engineering Aggregates Corp, Logansport, IN

ITEM 5. A.E. GRADES IF BITUMINOUS MATERIALS

1. Asphalt Materials, Inc., Indianapolis, IN

2. Bit-Mat Products of Indiana, Inc., Ashley, IN

ITEM 6. COLD MIX PATCHING MATERIAL

1. Central Paving, Inc., Logansport, IN

2. Rieth-Riley Construction Co., Inc., Lafayette, IN

3. Milestone Contractors, Lafayette, IN

ITEM 7. BITUMINOUS COATED PAVING MATERIAL

1. Rieth-Riley Construction Co., Inc., Lafayette, IN

2. Central Paving, Inc., Logansport, IN

3. Milestone Contractors, Lafayette, IN

ITEM 8. RENTAL OF EQUIPMENT

1. Milestone Contractors, Lafayette, IN

2. Central Paving, Inc., Logansport, IN

· Commissioner Burton made a motion to accept all bids submitted for the 2019 Highway Supplies, seconded by Commissioner Diener. Vote: Unanimous

INTERSECTION OF 421 & GORDON ROAD – INDOT CONTRACT

Highway Superintendent Kyburz said the engineering contract between Lochmueller Group and White County was approved at the last meeting for the roundabout project. Today he presented a contract between INDOT and White County. The contract states that INDOT will pay 80% of the preliminary engineering work, $326,480, and we agree to pay 20% of the cost.

· Commissioner Burton made a motion to approve the Indiana Department of Transportation – Local Public Agency Project Coordination contract as presented, seconded by Commissioner Diener. Vote: Unanimous

ADDED COUNTY ROADS TO THE MVH ROADWAYS

Highway Superintendent Kyburz said that there are several miles of roadways that the Highway Department is maintaining, but they aren’t getting paid for them because they’re not listed on the state’s inventory list. The following list of roads is what he’s adding to the state’s MVH Roadway’s list.

Racoon Circle- 2040 feet

N. Boxman Dr.- 1400 feet

Turnagain Ct.- 350 feet

Roundabout Rd.- 2250 feet

Stuart Rd.- 1080 feet

Vine St.- 320 feet

Oak St.- 320 feet

S.Meadow Dr.- 1280 feet

S. Greenwood Dr.- 1280 feet

Zorica Ln.- 1520 feet

Surrey Ct.- 300 feet

Carriage Ln.- 650 feet

Donna Ct.- 735 feet

E. Pleasant Valley Ct.- 500 feet

S. Pleasant Valley Ct.-1160 feet

Reagan Dr.- 1046 feet

Stone Dr.- 1440 Feet

Pebble Dr.- 1440 feet

Hunter Ridge Ct.- 1226 feet

Quall Run Ct.- 1855 feet

Total feet 21,240= 4.02 miles

HWC ENGINEERING – GENERAL SERVICES AGREEMENT

Highway Superintendent Kyburz presented a General Engineering Services agreement with HWC Engineering for future emergencies on any bridges or drainage work.

The agreement is a contract that Superintendent Kyburz has used for the past three years with HWC Engineering. The services will be billed at an hourly rate beginning January 1, 2019, through December 31, 2019.

· Commissioner Burton made a motion to enter into an agreement with HWC Engineering for general engineering services, seconded by Commissioner Diener. Vote: Unanimous

At this time, Council President Butch Kramer called the council members to order in joint session with the commissioners. Council members present:

President Butch Kramer Bruce Clear Art Anderson

Jim Annis Jim Davis Casey Crabb

Denny Carter

FAREWELL TO COUNCILMAN CLEAR

Commissioner Heimlich thanked Councilman Bruce Clear for serving as a County Councilman for the past 12 years. The commissioners appreciated his input and insight on different issues and said that he would be missed.

ENVIRONMENTAL REPORT

Environmental Officer Jim Reynolds presented the Environmental Report for November/December.

· Sixty-one calls received on various complaints.

· Two septic tank permits were issued.

· Nine landfill inspections were made.

Three properties from Buffalo are being taken to court for non-compliance starting on Wednesday.

E911

E911 Director Terri Brooks submitted her report for the E911 Communication Center.

Staging and testing of the new equipment for the tower on CR 400 will be done before it’s shipped. The project will be put on hold because of the weather and started back up in the spring.

Statistics 2018

Jan

Feb

Mar

Apr

May

June

July

Aug

Sept

Oct

Nov

911 Wireless

777

689

597

745

810

995

947

918

745

775

609

911 Landline

111

96

111

128

132

90

90

148

80

109

74

Admin

5655

5251

5616

5875

5824

6263

6095

6170

5317

5854

4778

Text

43

33

29

45

65

114

134

102

81

31

74

Amb. Runs

226

178

197

190

210

202

208

231

214

207

212

AREA PLAN

Interim Director Joe Rogers gave an update on the permitting software and said that he is hoping to have quotes soon.

ECONOMIC DEVELOPMENT

Commissioner Heimlich presented the Economic Development report for President Randy Mitchell.

The Economic Development annual meeting is set for Friday, February 22, 2019. The speaker will be discussing Cyber Security.

2nd READING – AMENDED PERSONNEL POLICY

HR Director Leah Hull presented the amended White County Personnel Policies Handbook for the 2nd reading. Changes to the parking and security policy have been added, and a copy of the policy has been submitted to employees for their review. She requested that the final approval is done at the next meeting on December 28, 2018.

Commissioner Heimlich asked if the Council had any questions or concerns. No response.

· Commissioner Burton made a motion to accept the White County Personnel Policy Handbook on the seconded reading and to hold the final reading on December 28, 2018, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor