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BE IT REMEMBERED that a meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on December 17, 2018 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Bruce D Clear Raymond L Kramer Jr James G Annis

James B Davis

 

Also in attendance: Gayle Rogers, Auditor; Barbara Nydegger, Council Secretary

For contents of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Clear made a motion to accept the November 19, 2018 minutes. Councilor Anderson seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Circuit Court $ 6,129.85 1211-39999-000-0000 1000-11501-000-0232

Guardian Ad Litem Gen. Fund Guardian

$10,000.00 1000-1034-0232 100-1102-0232

Bailiff Pauper Attorney

$ 1,000.00 1000-11600-0232 1000-30302-0232

Translator Bonds & Ins

$ 300.00 1000-30602-0232 1000-30302-0232

Comp Network Bonds & Ins

$ 1,100.00 1000-30801-0232 1000-30302-0232

Dues, Subs & Edu Bonds & Ins

$ 600.00 1000-10304-0232 1000-30302-0232

Bailiff Bonds & Ins

White County Area Plan $ 240.00 1000-31300-000-0101 1000-31400-000-0101

Professional Services Cell Phone

$ 53.39 1000-31300-000-0101 1000-11000-000-0101

Professional Services Security

 

Auditor Rogers said the money left from a grant has sat dormant for ten years. Judge Thacker said it can go into the General Fund to be put into the Circuit Court Guardian Ad Litem budget line item.

Councilor Clear made a motion to approve the above transfers for Circuit Court and Area Plan. Councilor Anderson seconded the motion. Vote: Unanimous

AMOUNT FROM TO

White County Highway Department

$ 1,314.11 1176.24300.000.0529 1176.32600.000.0529

Road Striping Utilities

$32,049.78 1176.24300.000.0529 1176.22101.000.0531

Road Striping Gas & Oil

$ 1,986.46 1135.64170.000.0000 1135.40104.000.0000

Bridge 237 Bridge Repair

$ 4,497.56 1176.31103.000.0531 1176.22201.000.0531

Liability & Casualty Tires

$ 365.75 1176.24300.000.0529 1176.32600.000.0529

Road Striping Utilities

$ 4,699.17 1135.64170.000.0000 1135.30208.000.0000

Bridge 237 General Engineering

$ 28.06 1176.30201.000.0530 1176.20101.000.0530

Postage Office Supplies

$ 106.34 1176.30900.000.0530 1176.22201.000.0531

Office Equipment Repair Tires

$ 75.29 1176.31103.000.0531 1176.22201.000.0531

Liability & Casualty Ins. Tires

$ 1,925.48 1176.32100.000.0531 1176.22201.000.0531

Radio Tires

$ 451.36 1176.39200.000.0530 1176.22101.000.0531

Alcohol & Drug Testing Gas & Oil

$ 15.28 1176.39100.000.0529 1176.22101.000.0531

Drainage Assessment Gas & Oil

$ 13,420.16 1176.36200.000.0531 1176.22101.000.0531

Other Equipment Repair Gas & Oil

$ 393.66 1166.30900.000.0530 1176.22101.000.0531

Office Equipment Repair Gas & Oil

$ 1,246.00 1176.30600.000.0530 1176.22101.000.0531

Printing & Advertising Gas & Oil

$ 1,861.68 1176.303.000.0530 1176.22101.000.0531

Telephone Gas & Oil

$ 200.00 1176.30302.000.0530 1176.22101.000.0531

Official Bonds & Ins Gas & Oil

$ 297.91 1176.30300.000.0530 1176.22101.000.0531

Travel Expense Gas & Oil

$ 344.46 1176.30201.000.0530 1176.22101.000.0531

Postage Gas & Oil

$ 907.16 1176.24300.000.0529 1176.22101.000.0531

Road Striping Gas & Oil

$ 1,058.26 1176.22200.000.0529 1176.22101.000.0531

Calcium & Salt Gas & Oil

$ 66.24 1176.20602.000.0529 1176.22101.000.0531

Miscellaneous Material Gas & Oil

$ 2,416.79 1176.10603.000.0531 1176.22101.000.0531

Social Security Gas & Oil

$ 316.36 1176.23201.000.0531 1176.23101.000.0631

Welding Other Garage supplies

$ 652.54 1176.13101.000.0531 1176.23101.000.0631

Uniforms Other Garage supplies

 

Councilors were disappointed to see the Highway Department did not change the way they do their transfers. Council would like to see it more streamlined, and a better job of budgeting to reduce the number of transfers. Highway Superintendent Kyburz has yet to respond to Council President Kramer’s letter addressing this issue. Auditor Rogers offered to contact the Highway Department again to try to convey Council’s concerns. President Kramer stated he would like Auditor Rogers to approach the subject again. If more explanation is needed, Council will request that Superintendent Kyburz and Office Administrator Brown attend a Council meeting and possibly budget hearings for further clarification.

Councilor Clear made a motion to approve the above transfers for the Highway Department. Councilor Anderson seconded the motion. Vote: Unanimous

 

AMOUNT FROM TO

White County Commissioners

$13,000.00 4936-54000-000-0000 1138-00980

Solid Waste Reserve Fund Cum Capital Develop.

$1,780,229.00 4936-54000-000-0000 1138-00980

Solid Waste Reserve Fund Cum Capital Develop.

$79,215.50 4936-54000-000-0000 1194-00980

Solid Waste Reserve Fund Solid Waste Operating

Auditor Rogers said the funds being transferred from the Solid Waste Reserve Fund are loans for work being done on the Highway building project, the Courthouse, the new Annex building and the engineering for the Mid-America Commerce Park. The loans will be paid back out of the respective funds as availability permits.

Councilor Clear made a motion to approve the above transfers from Solid Waste Reserve Fund. Councilor Anderson seconded the motion. Vote: Unanimous

Auditor Rogers asked permission to process transfers that come in before the end of the year, to keep line items from being negative at year-end. Council reserves the right to approve or deny them in January.

Councilor Clear made a motion to allow Auditor Rogers to process transfers until the end of the year with the caveat she email Councilors about any that raise a red flag. Councilor Anderson seconded the motion. Vote: Unanimous

2018 & 2019 SALARY AMENDMENTS

White County Emergency 911 (E911) Director Terri Brooks said she would like to see the shift differentials be paid the same instead of $1.00 per hour more for third shift and $2.00 per hour for second shift. When the shift differential was implemented, it was to give an incentive to employees to work those shifts. Second shift was the most difficult to fill. That is no longer the case, so she requested that Council allow the shift differential to be $2.00 per hour for both second and third shifts. Council President Kramer said they could make an amendment to the 2019 Salary Ordinance.

Councilor Clear made a motion to amend the 2019 Salary Ordinance 2018-02 to make both shift differential pays for E911 $2.00 per hour. Councilor Anderson seconded the motion.

Vote: Unanimous

 

Council President Kramer said there was a missed compensation change for the Recorder’s First Deputy in the 2018 Salary Ordinance. He said the First Deputies are a Level One and she is being paid at a Level Two. The same situation holds true for the 2019 Salary Ordinance.

Councilor Clear made a motion to amend the 2018 Salary Ordinance correcting the Recorder’s First Deputy 2018 pay from Level Two to the bottom of Level One: 35,086.00. Councilor Carter seconded the motion. Vote: Unanimous

Councilor Clear made a motion to make an amendment to the 2019 Salary Ordinance 2018-02 changing the Recorder’s First Deputy pay to the bottom of Level One. Councilor Anderson seconded the motion. Vote: 6 Aye, 1 Nay;

Council President Kramer does not agree with

paying a new person the First Deputy level one pay.

HIGHWAY DEPARTMENT STATE BUDGET CUT

Auditor Rogers said she received an email from Highway Superintendent Kyburz stating he would rather cut the $269,350 from the Stone line item instead of cutting $90,000 from three different line items. They could then do transfers as needed. Council President Kramer said he has trouble leaving such a low amount of funds in stone by taking it all from one account. Councilor Annis said they do have a lot of stone in reserve and most likely will not need the funds there.

Councilor Clear made a motion to cut $269,350 from the highway budget divided between overtime, stone and bituminous: Councilor Anderson seconded the motion.

Vote: Unanimous

PAYROLL REQUESTS

Michael Chavez is working part-time in the Maintenance Department. Michael Harper is a Laborer, replacing Robert Ezra at the Highway Department. Kaylee LaOrange was hired by the Tourism Authority for a new position as Digital Marketing Manager. She will be on the County payroll, and the County will be reimbursed by the Innkeepers Promotion Board (Tourism Authority).

Councilor Clear made a motion to approve the new Digital Marketing Manager position, to be reimbursed by the Innkeepers Board, and to approve the Maintenance Department and Highway Department replacements. Councilor Anderson seconded the motion. Vote: Unanimous

COUNCIL APPOINTMENTS

Council President Kramer said Charles Anderson will serve on the Area Plan Commission; Gary Hendryx on the Redevelopment Commission; Gerald Cartmell on Property Tax Assessment Board of Appeals (and he is waiting to hear if Jennifer Becker will). He said Libby Billue and Stacy Selagy will continue on the Tax Abatement Board. Councilor Clear said a Democrat must replace him on the Tourism Authority. Council Secretary Nydegger said Jenna Demerly will stay on the Wolcott Library Board; Gordon Denton on the Alcoholic Beverage Board; Mark Howard on the Redevelopment Commission; she contacted White County Economic Development President Randy Mitchell about the others on the Tax Abatement Board, and he is checking on them.

 

BOARD MEETING REPORTS

 

White County Area Plan Commission (APC): Councilor Annis said the contract with the software company that previous Area Plan Director Betts purchased was terminated. Approximately $35,000 was already spent on it. Current Area Plan Director Rogers is searching for software that will be compatible with other programs in the Office and Courthouse.

 

White County Solid Waste Management: Council President Kramer said they have hired the current Educator at Solid Waste Management, Mindy Gleason, to replace retiring Director Carol Stradling, who will retire Jan 25, 2019. Ms. Gleason may handle the Office alone. That is yet to be determined.

ADJOURNMENT

There being no further business to bring before the Council, Councilor Clear made a motion to adjourn. Councilor Anderson seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

BRUCE D CLEAR GAYLE E ROGERS, AUDITOR