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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on January 22, 2019 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Janet J Faker Raymond L Kramer Jr James G Annis

James B Davis

Also in attendance: Auditor Gayle Rogers, Council Secretary Barbara Nydegger, Clerk Laura Cosgray, Attorney George Loy, WCED President Randy Mitchell, Abatement Applicant Joel Putt, AP Director Joe Rogers, HR Director Leah Hull

 

For contents of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the Regular Council meeting with the Council reciting the Pledge of Allegiance.

 

ELECTION OF 2019 COUNCIL OFFICERS

Councilor Kramer opened the floor for nominations for the office of President of the White County Council. Councilor Crabb nominated Councilor Kramer. Councilor Annis seconded the nomination. Councilor Anderson moved to close the nominations. Councilor Annis seconded the motion. Vote: Unanimous

 

A vote was taken to elect Councilor Kramer as President of White County Council. Vote: Unanimous

 

Councilor Kramer is hereby elected to serve as President of the White County Council for 2019.

 

Council President Kramer opened the floor for nominations for the position of President Pro Tempore of the White County Council. Councilor Anderson nominated Councilor Carter. Councilor Annis seconded the nomination. Councilor Crabb made a motion to close the nominations for President Pro Tempore of the White County Council. Councilor Anderson seconded the motion. Vote: Unanimous

A vote was taken to elect Councilor Carter as President Pro Tempore of the White County Council. Vote: Unanimous

 

Councilor Carter is hereby elected to serve as President Pro Tempore of the White County Council for 2019.

MINUTES

Councilor Davis made a motion to accept the December 17, 2018 minutes. Councilor Annis seconded the motion. Vote: Unanimous

 

WHITE COUNTY CLERK NEW HIRE

Council President Kramer reminded Council about a full-time position that had been changed to a part-time position in the Clerk’s Office per the employee’s request in the summer of 2018 under Clerk Lantz. There were two part-time people working the Office at the time. White County Clerk Laura Cosgray asked Council to reinstate the full-time position. She said Ms. Erb, the person currently in the part-time position, is catching on quickly and Clerk Cosgray is impressed with her work. Auditor Rogers said Ms. Erb would be starting at the bottom of level 3, and the funds would be transferred from the Miscellaneous line item in the General Fund into the Second Deputy line item in the Clerk’s Superior Court budget in the General Fund.

Councilor Carter made a motion to approve a full-time Second Deputy position for Superior Court in the Clerk’s Office at the base salary. Councilor Davis seconded the motion. Vote: Unanimous

 

INNKEEPERS SHORT-TERM RENTAL LEGISLATION UPDATE

White County Area Plan Director Rogers said State Senator Buchanan asked Mr. Rogers to speak at a committee hearing about changing the language in the Innkeepers proposed ordinance to clarify what a short-term rental is. Senator Buchanan said anyone else from the County is also welcome to speak. Director Rogers said they are seeking a one-sentence change in the proposed ordinance to clearly define short-term rental. Four letters of recommendation have already been sent to the state from Commissioners, Council, City of Monticello, and the Mayor. Councilor Anderson said it might get more attention if more than one person goes. Councilor Faker asked if there is anything happening at the State level on this or does every county have to go through this process. Director Rogers said every county has to go through this to change the language in their specific ordinance. White County wants to see all short-term rentals treated the same. Councilor Faker said there were issues at the State with the short-term rentals about a year ago. Director Rogers said that had more to do with zoning areas and where they could operate. Our Zoning Ordinance requires a Special Exception from the BZA to operate.

 

PUTT ECONOMIC REVITALIZATION AREA (ERA) ABATEMENT

County Attorney Loy said a tax abatement application requested by Joel Putt has been reviewed by the Tax Abatement Board. They have made a non-binding positive recommendation to the Council for a 10-year abatement on both real estate and qualified personal property. Agricultural equipment does not qualify. If Council agrees, they can approve the Declaratory Resolution and then have a public hearing next month to adopt the Confirmatory Resolution.

White County Economic Development (WCED) President Randy Mitchell has been working in conjunction with Attorney Loy and Auditor Rogers with Mr. Putt since November. Mr. Putt will grow lettuce hydroponically in a 2.5-acre greenhouse. Following a three-week growth period, the lettuce is harvested, cut, washed, and packaged for market. Mr. Putt is excited to have a safe, sustainable product that is GMO free, pesticide free, and pathogen free.

White County is a good location since it is half-way between Chicago and Indianapolis. The location for Mr. Putt’s project is at 1050 N and US Hwy 421, close to the White/Pulaski County line. Auditor Rogers informed the Council that Mr. Putt plans to start with 14 employees with a $560,000 payroll. The personal property abatement includes the oscillating blade to cut the lettuce at harvest applies to the equipment used for packaging to shipment. Once the lettuce is cut, Mr. Putt said their goal is to have it delivered to wholesalers in 24 to 48 hours. Most lettuce around here has to come from Arizona or California and gets to the shelf about two to three weeks after it is cut.

WCED President Mitchell said he is an advocate of this sizeable facility with good paying jobs in Monon Township. They are looking at a $6.3 million investment in building costs, with a total investment of $10 million. Mr. Putt’s project received a very positive reaction from all Council members. They are pleased to be on the cutting edge of agricultural production.

Councilor Davis made a motion to approve Declaratory Resolution 2019-01-22-03 designating an Economic Revitalization Area for the 32.549 acres in Monon Township requested by Joel Putt. Councilor Annis seconded the motion. Vote: Unanimous

 

County Attorney Loy said he will advertise the public meeting to be held at the next Council meeting on February 19, 2019 at which time the Council can review the Confirmatory Resolution and either approve, amend or deny the abatement.

 

ADDITIONAL APPROPRIATIONS & RESOLUTION

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY GENERAL FUND

1194-10702-000-0117 Unemployment $ 30,000.00 $ 30,000.00

1194-30702-000-0117 Insurance $ 100,000.00 $ 100,000.00

1194-10404-000-0117 PERF $ 300,000.00 $ 300,000.00

1194-10603-000-0117 OASDI $ 275,000.00 $ 275,000.00

1194-10800-000-0117 Group Insurance $ 710,000.00 $ 710,000.00

1194-31902-000-0000 County Ambulance $1,150,000.00 $1,150,000.00

TOTAL $2,565,000.00 $2,565,000.00

 

Auditor Rogers said this is the money that was taken out of the General Fund and was moved into the Solid Waste Operating Fund to be used for the purposes listed. Now the money must be appropriated to be used. Councilor Annis reminded the Council that the increased income tax rate should allow these expenditures to be moved back into the General Fund in 2020.

Councilor Davis made a motion to appropriate the above request from the Solid Waste Operating Fund with Resolution #2019-01-22-01. Councilor Crabb seconded the motion. Vote: Unanimous

ENCUMBRANCES FROM 2018 RESOLUTION

Auditor Rogers supplied Council with a list of items to encumber from the 2018 budget to the 2019 budget. The list consists primarily of payroll (days worked in 2018 and paid in 2019) and a few departmental purchases that were quoted or invoiced in 2018 but will not be paid until sometime in 2019 for a total of $278,263.91.

Councilor Anderson made a motion to accept the 2018 encumbrances of $278,263.91 as presented to 2019 with Resolution #2019-01-22-02. Councilor Davis seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Circuit Court

$ 200.00 Translator Supplies

 

The following transfers were done in December 2018 for multiple Departments:

 

AMOUNT FROM TO

 

$ 16,908.84 Solid Waste Reserve Innkeepers Lake Enh.

$234,269.00 Solid Waste Reserve Cum. Cap. Develop.

$ 23,985.75 Solid Waste Reserve SW Operating

$ 659.79 Health Travel Health PERF

$ 75.82 Health Travel Health SS

$ 660.25 Health Travel Health Office Ass’t.

$ 790.15 Reassessment F-11 Reassessment SS

$ 3,600.00 Reassessment F-11 Reassessment Support

$324,465.60 SW Operating Fund Health Ins. Claims

$ 9.55 IV-D Printing IV-D Office Supplies

$ 416.50 Drainage Board Members Drainage Board Atty

$ 286.23 Comm IT Mileage Comm Office Supply

$ 226.57 Comm IT Mileage Comm Insurance

$ 4,736.34 Cthse Gas & Electric Cthse Elevator Srvc

$ 12,594.12 Cthse Gas & Electric Cthse Bldg Equip/Rpr

$ 1,012.54 Cthse Gas & Electric Cthse Trash Removal

$ 2,095.00 Comm Life Insurance Coroner Autopsy Fees

$ 7,633.34 Comm PERF Tres Investment Fees

$ 26.66 Area Plan Vehicle Fuel Area Plan Cell Phone

$ 505.96 Clk Perpetuation Ofc supply Clk Perpetuation SS

$ 56.80 Clk Perpetuation Ofc supply Clk Perpetuation Misc

$ 2,031.02 CC Overtime CC Group Insurance

$ 100.00 Co Drug Free Misc Supplies Co Drug Free Admin

$ 26.40 Co Drug Free Misc Supplies Co Drug Free SS

 

Without the transfer from Solid Waste Reserve to Innkeepers Lake Enhancement, the fund would have been negative. That will only be temporary. SFLECC requested to cash in an Innkeepers Certificate of Deposit to cover the expenditure. That will be used to transfer the $16,908.84 back into Solid Waste Reserve in January.

Councilor Davis made a motion to approve the above transfers. Councilor Carter seconded the motion. Vote: Unanimous

2019 COUNCIL APPOINTMENTS

Library Boards (4 yrs)

Monon Julie Hart 01-06-21

Wolcott Jenna Demerly 01-11-23

Brookston Louis Capper 10-19-20

Monticello-Union Twp Art Morgan 03-02-22

(2 Members) Valerie Carson 03-31-22

Alcoholic Beverage Board (1 yr) Gordon Denton 01-01-20

Kankakee-Iroquois Reg Planning (1 yr) Jim Davis 01-01-20

Wabash Valley Board (1yr) Dennis E. Carter 01-01-20

Community Corrections Advisory (1 yr) Art Anderson 01-01-20

Economic Development Board (2 yrs) Casey Crabb 01-01-20

Solid Waste Management (1 yr) Raymond Kramer 01-01-20

Alternate James Davis 01-01-20

Data Processing Board (1 yr) Raymond Kramer 01-01-20

911 Board (1 yr) Art Anderson 01-01-20

White Co Area Plan Commission (4 yr) Charles Anderson 01-01-23

James Annis 01-01-23

PTABOA (Property Tax Assessment Jennifer Becker 01-01-20

Board of Appeals (1 yr) Gerald Cartmell 01-01-20

Redevelopment Commission (1 yr) Gary Hendryx 01-01-20

Mark Howard 01-01-20

Emergency Management Advisory Board Janet Faker 01-01-20

Tax Abatement Board

White County Libby Billue 01-01-20

Brookston Max Eldridge 01-01-20

Monon Stacy Selagy 01-01-20

Chalmers Clark Gick 01-01-20

Monticello Andy Harmon 01-01-20

Wolcott Larry Wiley 01-01-20

Board of Finance (Council President)

Job Description Committee (Casey Crabb, Jim Annis, Art Anderson)

Twin Lakes Regional Sewer Wage Board (Needs appointment before a bid)

Common Construction Wage Committee (Usually Council President when needed)

Innkeepers Tax Commission (3yr) (Council President or appointment –Dennis Carter 1/16/21)

There was discussion on whether the Council or possibly the Commissioners appoint a person to the White County Tourism Authority that Bruce Clear had served on. Auditor Rogers will look into it.

Councilor Annis made a motion to approve the Appointments. Councilor Davis seconded the motion. Vote: Unanimous

 

HIGHWAY DEPARTMENT SALARY CORRECTIONS

Auditor Rogers explained that in 2013, it was discovered the Highway Department employees were paid for 9-hour days (8hrs. at regular pay; 1hr. at overtime pay each day). Council wanted them to work 8-hour days and make the adjustments so they received the same annual pay. When Highway Office Manager Brown figured the rates, she mistakenly calculated them with longevity included. That made everyone’s base hourly rate different. The base rates should be the same for each category. Auditor Rogers and Human Resources (HR) Director Hull would like to correct this for 2019. HR Director Hull said the Highway Department is the only Department that she uses the numbers their Department supplies. She calculates everyone else’s herself. Moving forward, she will calculate theirs as well. One of the reasons the Highway Department did their own calculations is they had a different longevity schedule, but now they are on the County’s longevity schedule.

Auditor Rogers came up with a pay schedule using the highest hourly pay currently being used for each category (assuming Council would not want to lower anyone’s pay). This recommendation increases some hourly pay from as much as $0.06 to $0.23 per hour.

Council President Kramer suggested something be put in writing about who does the calculations, so there is no confusion down the road. The HR Department is to do the calculations based on the Salary Ordinance and/or Matrix which is set by the Council.

Councilor Carter moved to adopt the hourly pay scale changes recommended for the Highway Department; Truck Drivers, Laborers and Drag Operators at $19.27, Foremen at $21.71, Sign Technician at $19.56, Shop Manager at $20.88, Mechanics and Welders at $23.00. Councilor Crabb seconded the motion. Vote: Unanimous

NEW MOTOR VEHICLE HIGHWAY FUND

The State has legislated that Highway Departments spend half of their money on construction, reconstruction, and preservation, not on maintenance or administration, etc. State Board of Accounts said a new fund (1173 MVH Restricted) needs to be set up in order to track it. Auditor Rogers has moved almost half of the highway budget ($1.6 million) from MVH to MVH Restricted. She moved Stone, Bituminous, part of Wages (the positions that do that sort of work), etc. An example of preservation would be chip and seal, whereas filling in potholes and weed eating would be maintenance. The State has defined both preservation and maintenance. At some point, Council may have to transfer $150,000 from Solid Waste (that is earmarked for Highway stone) into the Highway Restricted Fund, and the $150,000 from the Highway Fund for equipment into Solid Waste. The total of the two highway funds cannot be increased from the State approved budget amount. Once money is deposited into the Restricted Fund, it cannot be transferred out.

 

CLERK’S PERPETUATION FUND

The Clerk’s Perpetuation Fund has about $2,500 to use toward the part-time person. They collect about $18,000 a year ($1,500 a month) from filing fees. Judge Mrzlack thinks we will have to pay CSI again. They were paid $38,000 in 2018 for 2019. The Judge is guessing we will have them for half the year in 2020.

Clerk Cosgray is setting a date for CSI to train her new employees on their software. Council may be looking for funding for this item.

 

PAYROLL REQUESTS

Council President Kramer said he has several payroll requests: Sheriff’s Department: Bill Brooks as Sheriff at $91,298 replacing Pat Shafer; Erik Janke from a Merit Deputy to a Detective at $52,790 replacing Dave Roth; Dave Roth bumped to the Chief Deputy at $73,039 replacing AJ Alletto. Jail: Deloris Williams as Matron $35,788 base rate replacing Kim Shafer; Curt Blount as Jail Commander $47,476 base rate replacing Ryan Hurd; Barb Manns as a Cook at $26,013 to replace Toni Fox; Graham Hornback as a Corrections Officer at $33,892 replacing Lois Jean Sholars; Dave McClain as Jail Maintenance at $33,892 replacing Jack Hauer; Cathy Applegate as part-time Commissary Clerk at $11.80 per hour to replace Grace Oilar; Shirley Loges moved to Assistant Jail Commander at $36.550 replacing Donna Smith; Donna Smith as a Corrections Officer at $36,054. Coroner: Tony Diebel at $9,440 replacing Matt Westerhouse. Recorder’s Office: Lori Austin as Recorder at the Department Head base rate $47,476 replacing Bruce Lambert; Rebecca Blankenship to replace Janis Johns starting at the bottom of level one for First Deputy at $35,788 (Auditor Rogers will be proposing a new pay scale for this next year). Highway Department: Marty Wooten replacing Doug Mc Combs as a Laborer at the rate just decided on at $19.27. Clerk’s Office: Laura Cosgray as Clerk at the base rate $47,476 plus $3,000 for Election Board plus $1,000 for Registration Officer; Virginia Baker as Election Clerk $29,362 replacing Nikki Deibel; Lila Fritz as First Deputy Superior Clerk at $35,788 replacing Jayne Snowberger; Rebekah Erb replacing Cindy Hall and Stephanie Bowsher as part-time and was just approved to be full time. Council: Jan Faker as Councilor at $5,958, replacing Bruce Clear.

Councilor Anderson made a motion to approve the above payroll requests. Councilor Carter seconded the motion. Vote: Unanimous

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Anderson made a motion to adjourn. Councilor Crabb seconded the motion. Vote: Unanimous

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

JANET J FAKER GAYLE E ROGERS, AUDITOR