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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, March 18, 2019, in the White County Building, 2nd -floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner Dave Diener. Also present was White County Attorney George Loy, White County Auditor Gayle Rogers, and Commissioners’ Assistant Donya Tirpak.

MINUTES

· Commissioner Diener made a motion to approve the minutes from the regular meeting held on March 4, 2019, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Burton made a motion to approve payroll for March 11, 2019, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Jonathan Bowman, J & A Bowman Farms, is requesting to rezone 10.002 acres from an A-1 (General Agricultural District) to an A-2 (Agricultural Industry District). The property is located at 4476 & 4478 N. 100 W., Monon, Honey Creek Township.

The Area Plan Commission held a public hearing on March 11, 2019. At that time, the APC voted 9 yes and 0 no to recommend the rezone to the Commissioners. The property is accessed off of CR 100, which is west of Hwy 421. There is an easement that goes back to the site. The APC questioned if the easement could handle the truck traffic.

The petition comes with a condition and commitment letter.

Within 90 days from the date of Ordinance approval by the commissioners, the applicant must provide a properly recorded document to the staff providing the agreed-upon easement from CR 100 W to the development site. This access easement must be recorded and a copy provided to the Area Plan office before a building permit may be issued by the staff for any construction related to the associated confined feeding site. Failure to execute and provide to the staff such agreement within the 90-day time period provided, null and voids the rezone approval.

Director Rogers said that the biggest concern from the public was the condition of CR 100, and the turn at CR 500 N.

John Bowman, the Applicant, said that his engineer couldn’t attend today’s public hearing and requested that the Commissioners continue the meeting until next month.

· Commissioner Diener made a motion to continue the public hearing on April 1, 2019, at 8:30 a.m., seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN – FEE SCHEDULE

Director Joe Rogers proposed the following increase to the White County Area Plan Fee Schedule.

 

FEE TYPE

CURRENT

PROPOSED

MISCELLANEOUS

Appeal

175.00

Change of Road Name

150.00

Odor Control Plan Review

-

2,000.00

Rezoning

150.00

200.00

Special Meeting, APC

1,135.00

1,500.00

Special Meeting, BZA

810.00

975.00

Variance/Special Exception

225.00

275.00

Zoning Certification - NO ONSITE REVIEW

80.00

100.00

Zoning Certification - WITH ONSITE REVIEW

220.00

SUBDIVISIONS

Administrative

40.00

50.00

Major or Minor

75.00/lot*

Vacation

175.00

Planned Unit Development: Primary Appr

500.00

1,000.00

Planned Unit Development: Secondary Appr

375.00

500.00

Amend Recorded Subdivision Plat

100.00

PERMITS

Amateur Radio Antenna

50.00

Improvement Location (wireless comm facility)

100.00

Improvement Location

25.00

35.00

Meteorological Towers

300.00

Satellite Dish Antenna

100.00

Sign

35.00

50.00

Solar Energy System

75.00

Solar Farm

750.00

Special Exception Use

25.00

35.00

Special Use (Custodial Care)

25.00

35.00

State Sign Affidavit

30.00

0.00

Temporary Use

25.00

35.00

Wireless Communication Facilities

500.00

Wireless Small Cell Facility

50.00

Commercial WECS

20,000.00

Non-Commercial WECS

300.00/t

Micro WECS

100.00/t

 

Commissioner Diener said that he would like to find out more information on Solar Energy before they establish a fee schedule.

The Commissioners decided to take the proposed Fee Schedule under advisement for review.

NEW ROAD NAME

Director Rogers presented a petition verification for MAC Park Drive, the new road that’s going in at the Mid America Commerce Park.

· Commissioner Diener made a motion to accept the new road name MAC Park Drive, seconded by Commissioner Burton. Vote: Unanimous

NEW HIGHWAY GARAGE – CHANGE ORDER

Commissioner Heimlich presented Change Order #5 from American Structurepoint. The change order is in coordination with ARKOR to modify Civil/Site drawings to reflect the revised building configuration and building locations made by ARKOR.

1. AutoCAD drawings of each building showing perimeter dimensions of each building.

2. Mechanical, Electrical and Plumbing drawings for each building showing incoming service to

each building.

The current change request amount is $ 4,750.

· Commissioner Diener made a motion to accept Change Order #5 for $4,750 from American Structurepoint, seconded by Commissioner Burton. Vote: Unanimous

APPOINTMENT - BROOKSTON PRAIRIE TOWNSHIP LIBRARY

· Commissioner Burton made a motion to appoint Paula Iunghuhn to the Brookston Prairie Township Library for a 4-year term expiring February 19, 2023, seconded by Commissioner Diener. Vote: Unanimous

At this time, Council President Butch Kramer called the Council members to order in joint session with the Commissioners. Council members present:

President Butch Kramer Art Anderson Jim Annis

Jim Davis Casey Crabb Denny Carter

Janet Faker

ECONOMIC DEVELOPMENT

President Randy Mitchell presented the Business Summary for February.

Mr. Mitchell discussed a grant that he is working on with WHIN Rural Broadband task force. The grant will focus on increasing broadband internet in the rural areas of the county. He also drove representatives from Integra Custom Home Design Builders around the county showing them potential sites for housing developments.

IVY TECH

Patty Plantenga, Site Manager, reported that their summer and fall enrollment opens up today. They have 12 classes available for the summer session and 19 available for the fall session.

AREA PLAN

Director Joe Rogers said that he is currently working with SBS on the permit software project. He is hoping to have something by the end of this summer. The Area Plan side of the office is very busy with rezoning petitions, especially CAFOs.

ENVIRONMENTAL

Environmental Officer Jim Reynolds presented the Environmental Report for February.

· Received 66 calls/complaints on various issues.

· Issued one septic permit.

· Made nine landfill inspections.

· Attended training on state mandates and taser handling.

E911

E911 Director Terri Brooks submitted the White County Communications/E911 report for the first quarter.

911 Wireless 911 Wireline Admin Amb. Runs Text To Text From

January 799 75 5421 200 0 179

February 649 111 5661 159 3 136

Motorola has received information from KGI regarding the structural analysis for the tower project.

BORROWING FUNDS FROM SOLID WASTE RESERVE FUND

White County Auditor Gayle Rogers presented resolutions from the Commissioners and Council to borrow funds from the Solid Waste Reserve Fund to cover any negative balance in the MVH Fund 1176. She explained that as money comes in for MVH, it has to be split in half. Half of the money goes into the MVH Fund, and the other half goes into the MVH Restricted Fund. The Restricted Fund is to be used on construction, reconstruction, and preservation. The other fund is maintenance and administrative cost. The MVH Fund will be low at times, so we need to be able to transfer money, as a loan, and it has to be paid back by the end of the year.

Commissioner Heimlich said that White County Attorney George Loy had written resolutions to borrow up to $100,000.00 to fund the MVH Fund.

· Commissioner Diener made a motion to approve Resolution No. 19-03-18-01, White County Commissioners’ Resolution authorizing the borrowing of funds from Solid Waste Reserve Fund by White County Highway Department, seconded by Commissioner Burton. Vote: Unanimous

WHITE COUNTY COMMISSIONERS' RESOLUTION NO. 19-03-18-01

WHITE COUNTY COMMISSIONERS' RESOLUTION AUTHORIZING BORROWING OF FUNDS FROM SOLID WASTE RESERVE FUND BY WHITE COUNTY HIGHWAY DEPARTMENT

WHEREAS, the White County Commissioners, in order to assist the White County Highway Department in their endeavor to ensure new and continuing operations at the White County Highway Department; and

WHEREAS, this document is evident of White County’s intent to borrow from the White County Solid Waste Reserve Fund, the total amount designated as up to one hundred thousand dollars ($100,000); and

WHEREAS, the White County Highway Department directs the White County Auditor to repay the loan to the Solid Waste Reserve Fund once funding is available in MVH Fund 1176; and

WHEREAS, the White County Highway Department authorizes the White County Auditor to make payments until repayment is made in full no later than December 31, 2019.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that said amount is authorized to be loaned from the White County Solid Waste Reserve Fund to the White County Highway Department; and, the White County Auditor is authorized and directed to transfer said sum accordingly, for repayment without interest thereon.

RESOLVED by the White County Commissioners on March 18, 2019.

· Councilman Jim Davis made a motion to adopt Resolution No. 19-03-18-01, White County Council Resolution authorizing the borrowing of funds from Solid Waste Reserve Fund by White County Highway Department, seconded by Councilman Jim Annis. Vote: Unanimous

WHITE COUNTY COUNCIL RESOLUTION NO. 19-03-18-01

WHITE COUNTY COUNCIL RESOLUTION AUTHORIZING BORROWING OF FUNDS

FROM SOLID WASTE RESERVE FUND BY WHITE COUNTY HIGHWAY DEPARTMENT

WHEREAS, the White County Council, in order to assist the White County Highway Department in their endeavor to ensure new and continuing operations at the White County Highway Department; and

WHEREAS, this document is evident of White County’s intent to borrow from the White County Solid Waste Reserve Fund, the total amount designated as up to one hundred thousand dollars ($100,000); and

WHEREAS, the White County Highway Department directs the White County Auditor to repay the loan to the Solid Waste Reserve Fund once funding is available in MVH Fund 1176; and

WHEREAS, the White County Highway Department authorizes the White County Auditor to make payments until repayment is made in full no later than December 31, 2019.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that said amount is authorized to be loaned from the White County Solid Waste Reserve Fund to the White County Highway Department; and, the White County Auditor is authorized and directed to transfer said sum accordingly, for repayment without interest thereon.

RESOLVED by the White County Council on March 18, 2019.

CALENDAR FOR 2020

· Commissioner Diener made a motion to approve the Calendar for 2020 as presented, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the joint meeting, the Council adjourned to their meeting.

HOLIDAYS 2020

Wed Jan 1st NEW YEAR'S DAY

Mon Jan 20th MARTIN LUTHER KING, JR DAY

Mon Feb 17th PRESIDENTS DAY

Fri April 10th GOOD FRIDAY

Mon May 25th MEMORIAL DAY

Fri July 3rd INDEPENDENCE DAY

Mon Sept 7th LABOR DAY

Mon Oct 12th COLUMBUS DAY

Wed Nov 11th VETERANS' DAY

Thurs Nov 26th and Fri Nov 27th THANKSGIVING

Thurs Dec 24th and Fri Dec 25th CHRISTMAS

Thurs Dec 31st NEW YEAR'S EVE

PAYROLL 2020

Period Dates Worked Turn in To be paid on

Monday Monday

1 30-Dec - 12-Jan 13-Jan 13-Jan

2 13-Jan - 26-Jan 27-Jan 27-Jan

3 27-Jan - 9-Feb 10-Feb 10-Feb

4 10-Feb - 23-Feb 24-Feb 24-Feb

5 24-Feb - 8-Mar 9-Mar 9-Mar

6 9-Mar - 22-Mar 23-Mar 23-Mar

7 23-Mar - 5-Apr 6-Apr 6-Apr

8 6-Apr - 19-Apr 20-Apr 20-Apr

9 20-Apr - 3-May 4-May 4-May

10 4-May - 17-May 18-May 18-May

11 18-May - 31-May 1-Jun 1-Jun

12 1-Jun - 14-Jun 15-Jun 15-Jun

13 15-Jun - 28-Jun 29-Jun 29-Jun

14 29-Jun - 12-Jul 13-Jul 13-Jul

15 13-Jul - 26-Jul 27-Jul 27-Jul

16 27-Jul - 9-Aug 10-Aug 10-Aug

17 10-Aug - 23-Aug 24-Aug 24-Aug

18 24-Aug - 6-Sep 7-Sep 7-Sep

19 7-Sep - 20-Sep 21-Sep 21-Sep

20 21-Sep - 4-Oct 5-Oct 5-Oct

21 5-Oct - 18-Oct 19-Oct 19-Oct

22 19-Oct - 1-Nov 2-Nov 2-Nov

23 2-Nov - 15-Nov 16-Nov 16-Nov

24 16-Nov - 29-Nov 30-Nov 30-Nov

25 30-Nov - 13-Dec 14-Dec 14-Dec

26 14-Dec - 27-Dec 28-Dec 28-Dec

27 28-Dec - 10-Jan 11-Jan 11-Jan

CLAIMS

DUE: TO BE PAID ON:

Jan 6th Jan 21st

Jan 21st Tues Feb 3rd

Feb 3rd Feb 18th

Feb 18th Tues Mar 2nd

Mar 2nd Mar 16th

Mar 16th Apr 6th

Apr 6th Apr 20th

Apr 20th May 4th

May 4th May 18th

May 18th Jun 1st

Jun 1st Jun 15th

Jun 15th Jul 6th

Jul 6th Jul 20th

Jul 20th Aug 3rd

Aug 3rd Aug 17th

Aug 17th Sep 8th

Sep 8th Tues Sep 21st

Sep 21st Oct 5th

Oct 5th Oct 19th

Oct 19th Nov 2nd

Nov 2nd Nov 16th

Nov 16th Dec 7th

Dec 7th Dec 21st

Dec 21st Jan 4th

MEETINGS

COMMISSIONERS ONLY COMMISSIONERS & COUNCIL

Jan 6th Jan 21st Tues

Feb 3rd Feb 18th Tues

Mar 2nd Mar 16th

Apr 6th Apr 20th

May 4th May 18th

Jun 1st Jun 15th

Jul 6th Jul 20th

Aug 3rd Aug 17th

Sep 8th Tues Sep 21st

Oct 5th Oct 19th

Nov 2nd Nov 16th

Dec 7th Dec 21st

COMMISSIONERS MEET 1ST & 3RD MONDAY EACH MONTH (except holidays)

at 8:15am, County Building, 2nd Floor, Commissioners' Meeting Room

COUNCIL MEETS 3RD MONDAY OF EACH MONTH (except holidays)

at 9:00am, County Building, 2nd Floor, Comm Meeting Room for joint meeting; then

Council Meeting Room for continued Council Meeting

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor