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BE IT REMEMBERED that a meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on May 20, 2019 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Pro Tempore Carter called the Council meeting to order in joint session with the Commissioners. The following members were absent: Raymond L Kramer Jr

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Janet J Faker James G Annis James B Davis

 

HIGHWAY GARAGE CONSRUCTION BIDS - Joint Session

Councilor Davis made a motion to approve Garmong Construction Services to move forward with the White County Highway Garage construction bids. Councilor Crabb seconded the motion. Vote: Unanimous

 

Commissioner Burton made a motion to approve Garmong Construction Services to move forward with the White County Highway Garage construction bids. Commissioner Diener seconded the motion. Vote: Unanimous

 

For contents of joint session, see Commissioners’ minutes.

 

Also in attendance: Auditor Gayle Rogers, Council Secretary Barbara Nydegger, HR Director Leah Hull, Area Plan Director Joe Rogers

 

PLEDGE OF ALLEGIANCE

Council President Pro Tempore Carter opened the special Council meeting in Council President Kramer’s absence (because of a death in his family) with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Faker made a motion to accept the April 15, 2019 minutes. Councilor Davis seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

There were no additional appropriation requests.

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Circuit Court $ 500.00 Computer Network Equipment

Councilor Faker made a motion to approve the above transfer. Councilor Davis seconded the motion. Vote: Unanimous

AMOUNT FROM TO

White County Highway Department

$ 8,527.25 Bridge 237 Bridge Inspection

 

Councilor Davis made a motion to approve the above transfer. Councilor Annis seconded the motion. Vote: Unanimous

President Pro Tempore Carter said Judge Thompson has a part-time person working for him this summer who is being paid from a student grant she received. Auditor Rogers said once the grant money is fully exhausted, Judge Thompson would like to use some of the bailiff line-item money to pay her the last two or three weeks before she returns to Indiana University.

Councilor Davis made a motion to use money in the Circuit Court Bailiff line-item to pay the part-time summer employee for her few weeks of time worked after her student grant money runs out before she returns to college. Councilor Faker seconded the motion.

Vote: Unanimous

 

BIO-TOWN AG, ROCKLAND WOOD PRODUCTS & GIRTZ ABATEMENT COMPLIANCES

Auditor Rogers said all three companies have exceeded their goals.

Councilor Davis made a motion to approve the abatement compliance forms for Bio-Town Ag, Inc, Rockland Wood Products LLC, and Girtz Industries, Inc. Councilor Annis seconded the motion. Vote: Unanimous

INNKEEPERS TAX UPDATE

Area Plan Director Joe Rogers said the White County statute revision that he took to the State was passed clarifying that all short-term rentals in White County are to pay the innkeepers tax. State statute also now clarifies that any short-term rental (under 30 days) should collect the innkeepers tax beginning July 1, 2019. He said he will present an updated county ordinance at the June joint meeting for approval. He would like a written statement from Council about the tax for short-term rental applicants who come to his Office for a Special Exception Use approval. Auditor Rogers will work with Director Rogers on the statement/letter for Council approval. Councilor Faker suggested the Treasurer have the same letter for use in her Office.

COUNTY JOB DESCRIPTIONS

White County Human Resources Director Leah Hull said the Maintenance Supervisor position has been changed to Maintenance Technician, since that position no longer has supervisory duties. She gave the Council a copy of the revised job description for the Maintenance Technician position. Director Hull also gave them a copy of the new Maintenance Director job description which oversees all the County buildings except the Highway and Jail. The job descriptions have been reviewed and approved by the Job Description Committee and the Commissioners. Councilor Davis asked about the matrix level for these positions. Auditor Rogers said although the Technician position comes in at level two, the Director position is a department head. HR Director Hull said they do not put the levels on the job descriptions so if an employee starts at a lower or higher level, it doesn’t change the job description.

Councilor Faker made a motion to approve the job descriptions for Maintenance Technician and Maintenance Director. Councilor Crabb seconded the motion.

Vote: Unanimous

 

HR Director Hull said she has a stack of revised job descriptions that, by policy, are to go through the Job Description Committee prior to coming to Council for approval. She asked the Council how they felt about having the policy changed so that changes could be made by herself and the Auditor and approved by Council, rather than go through a Committee. Councilor Crabb is not fond of the long, detailed job descriptions. Director Hull said they are helpful when someone is terminated and files an unemployment claim. The County can show what he/she was supposed to do, and was not doing. As a result, the County wins many of those claims. Councilor Faker said Auditor Rogers was elected and Director Hull was hired to do the job, and she has confidence in their work, and would rather they make changes and submit to Council for approval. Councilors agreed.

BOARD MEETING REPORTS

White County Emergency Management Advisory (EMA) Board: Councilor Faker said EMA does not know where they are going to be moved to yet, but they gave a list of their needs and requirements to Commissioner Diener (per his request). Auditor Rogers thought they would do well to move EMA into the old Highway Department Building for the space, for the communication antennas, and to not have to rezone the area to an unwanted industrial zoning (which would have to be done in order to put the Recycling Department there). She thought there would be room to add a pole building for Recycling on the new Highway Department acreage.

 

BUDGET HEARINGS

Budget Hearings are scheduled for Monday, Wednesday and Thursday, the week of August 5th.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Faker seconded the motion. Vote: Unanimous

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ________ (absent) ___________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

JANET J FAKER GAYLE E ROGERS, AUDITOR