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BE IT REMEMBERED that a meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on June 17, 2019 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: Art A Anderson & Kevin L Crabb

The following members were present:

 

Dennis E Carter James B Davis James G Annis

Janet J Faker Raymond L Kramer Jr

Commissioner Diener made a motion to enter into an interlocal agreement between the Town of Remington and White County for the supplying of water service to the White County Mid-America Commerce Park, Resolution #19-06-17-01. Commissioner Burton seconded the motion. Vote: Unanimous

Councilor Davis made a motion to enter into an interlocal agreement between the Town of Remington and White County for the supplying of water service to the White County Mid-America Commerce Park, Resolution #19-06-17-01. Councilor Annis seconded the motion. Vote: Unanimous

For contents of joint session, see Commissioners’ minutes.

 

Also in attendance: Auditor Gayle Rogers, Council Secretary Barbara Nydegger, Clerk Laura Cosgray, Area Plan Director Joe Rogers, Treasurer Jill Guingrich

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance. He said Councilor Crabb had job obligations that prevented him from attending today, and Councilor Anderson is in the hospital after an accident and doing better.

 

MINUTES

Councilor Davis made a motion to accept the May 20, 2019 minutes. Councilor Annis seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

There were no additional appropriation requests.

TRANSFERS

The following transfer was received:

 

AMOUNT FROM TO

White County Highway Department

$171,077.00 Bridge 237 Bridge Inspection

 

Auditor Rogers said the Highway Department forgot to put an appropriation in the 2019 budget for Bridge Inspection, so that leaves them doing transfers. She had them figure how much they might need for the year instead of doing multiple transfers as the year progresses.

Councilor Annis made a motion to approve the above transfer. Councilor Carter seconded the motion. Vote: Unanimous

Councilor Carter had asked Auditor Rogers for a list of Highway Department transfers done this year, and it was included in their Council information packets. Councilor Carter was concerned with the number of transfers from an account and then back into the same account. Auditor Rogers said the Highway Department was making transfers with every claims run. She is working with them to transfer the total needed for the year rather than transferring every two weeks and all the back and forth with accounts.

 

WHITE COUNTY CLERK NEW EMPLOYEE

White County Clerk Cosgray said there are a couple of areas in her Office that could cause a problem for them if an employee would leave. She said Eugina Duhnovsky has almost 35 years’ experience as the Bookkeeper and Child Support Clerk and there has been no cross-training for her position. There has also been no cross training done for the Election Clerk position. Clerk Cosgray said there is no time for the current employees to cross train and she would like to hire someone to cross train for those two positions as well as learn all aspects of the Office. She wants to be proactive so there would not be any disruption to the office flow if any of those positions were vacated.

Auditor Rogers said Clerk Cosgray is wanting all the paperwork currently being stored in multiple places within the Courthouse to be scanned into the computer as well. It would cost about a half million dollars to have an outside source do the scanning, but it could be fill-in work for the new person. Clerk Cosgray said they will be transitioning to a new software system, Odyssey, at a busy time (during a national election) and she could use the extra manpower. She said the County, as a member of NaCO, offers their prescription drug program to the public, for which the County receives a rebate quarterly from NaCO. That was started in 2006, but has not garnered any attention for the last ten years. She would like to investigate that because she thinks it would be good for the community and could make some money for the County.

Auditor Rogers said there is money in the Clerk’s Superior Court budget to pay a person for this year and then add the position to their budget at budget time. She said the position would start at the bottom of level 3. Councilor Kramer said a position was dropped in that Office in years past, so the funding was there before. Last year there were the same number of full-time employees with two additional part-time employees.

Clerk Cosgray would like to move her current Election Clerk, Julie Karriman, to take on the new position and replace her position with a new hire. Ms. Karriman has experience (from her previous employment) with the software system that will be implemented next year.

Councilor Annis made a motion to allow a new employee to be hired in the Clerk’s Office. Councilor Carter seconded the motion. Vote: Unanimous

 

INNKEEPERS TAX COMMISSION

White County Area Plan Director Joe Rogers said he has prepared updated ordinances and given them to County Attorney Loy. He said Attorney Loy is deciding whether they should be structured as repeal and replace ordinances or an amendment to our current ordinance. He said they should be presented at the next joint meeting. Auditor Rogers mentioned that the State Board of Accounts has seen and approved the ordinances.

Director Rogers passed out a notice he prepared to give people who would be affected by these ordinances, which includes new applicants and the County Treasurer. He said the Area Plan Office will direct applicants to see the Treasurer as well. His Office could also notify the Treasurer’s Office of the new applicants. White County Treasurer Guingrich said those she has already collected the tax from are going to question why, if the notice says beginning July 1st. Director Rogers said although the term “Tourist cabin” was used to include all short-term rentals, he did not believe that is what it meant in the zoning ordinance. The Innkeepers Tax Commission hired him in part to clarify the terminology since they were already approved to collect the tax. The State has clarified that the tax should have been collected all along, but to be clear, all short-term rentals that have not been collecting the tax are to begin collecting and turning in the Innkeepers Tax beginning July 1, 2019. Councilor Faker said if people have a problem with this, they should be given their State Representative or State Senator’s phone number. Councilor Annis would like to see the newspaper get involved in sharing this information. Director Rogers could see that happening when the Ordinances are presented.

Director Rogers will send out the notices to those he has information for, and will give that list to Treasurer Guingrich, who will send it out to everyone else she has on record that should be collecting the Innkeepers Tax. She will track who does and does not pay. Treasurer Guingrich asked how enforcement will be handled. Auditor Rogers said that by statute the County has the same recourse to collect the Innkeepers Tax as the State does for sales tax. She suggested the Treasurer contact the State to learn of this remedy. Director Rogers said there could be a condition as part of the Board of Zoning Appeals licensing that they be current on paying the Innkeepers Tax or their license be revoked.

MEADOW LAKE WIND FARM ABATEMENT COMPLIANCE

Council President Kramer said the abatement compliance he was recently given came in the form of a large book! It will take some time to go through it. There have never been any issues with Meadow Lake Wind Farm and their abatement compliances, but he would like to take some time to review it.

Councilor Carter made a motion to approve the Meadow Lake Wind Farm abatement compliance subject to Council President Kramer’s review. Councilor Carter seconded the motion. Vote: Unanimous

USDA REDEVELOPMENT GRANT/LOAN WITH CARROLL/WHITE REMC RESOLUTION

Auditor Rogers said the Resolution is for the Council to commit to repayment of the USDA REDLG program (should Carroll White REMC and the County be successful in obtaining the loan to pay for infrastructure in the Mid-America Commerce Park). It will be a ten-year loan for around $2 million dollars at 0% interest. The payment should be covered by future TIF funds.

Councilor Davis made a motion to approve Resolution #2019-06-17-02 to authorize funding for USDA Redevelopment Program. Councilor Annis seconded the motion.

Vote: Unanimous

PAYROLL REQUESTS

Auditor Rogers said the Highway Department has a payroll request for an Equipment Operator. Mr. Stephan Woodcock is moving from a Laborer position to Equipment Operator. He is replacing someone who was not labeled Equipment Operator (although that person did that position’s job) but rather a Foreman.

Councilor Annis made a motion to allow Stephan Woodcock to be paid as an Equipment Operator instead of Laborer. Councilor Faker seconded the motion. Vote: Unanimous

BOARD MEETING REPORTS

White County Solid Waste Management: Council President Kramer reported they may be changing some fees for recycling electronics. There are fewer entities accepting electronics for recycling, and those that do are charging for that service. He said we cannot afford to continue accepting electronics to recycle at no cost. They are looking to make the change possibly for 2020.

 

White County Emergency Management Advisory Board (EMA): Councilor Faker said they are still waiting to find out where their offices will be moving.

 

Innkeepers Tax Commission: Councilor Faker said the Tourism Authority Board has been busy with getting the website launched. They are going to do their first job evaluation for Digital Marketing Manager Kaylee La Orange, who is doing a great job.

Wabash Valley Board: Councilor Carter said they are working hard to reduce the huge opioid problem in White County. He is going to arrange a time for the CEO to speak at a joint meeting and share what is happening at Valley Oaks Health facility. There is a new program coming to White County. Auditor Rogers said Trinity is a rehab facility in Lafayette and in Montgomery County that is looking for a location in White County. It’s a place where addicts can stay and get the help they need to get past the addiction.

 

White County Area Plan Commission (APC): Councilor Annis said the salary part of the budget will look different this year. He is excited they will finally have their long awaited new permitting software!

 

White County Career Coach: Councilor Annis said he sent his report to the Superintendents and principals, and he will send it to the Council for next month.

 

Kankakee-Iroquois Regional Planning Committee (KIRP-C): Councilor Davis said the

White County Headstart Program is in year 2 of a 3-year cycle. The program is not providing the services the County deserves, and KIRP-C can. Councilor Davis has seen statistics that show the KIRP-C programs are providing four times as many children who qualify than those who qualify in White County through the Headstart Program.

 

WHITE COUNTY HEALTH DEPARTMENT CABINETS

Council President said the Health Department does not have a fireproof vault or cabinets for birth and death records in their new location. The Councilors were in favor of using Rainy Day to fund the $8,175 for fireproof cabinets.

 

MISCELLANEOUS

Council President Kramer said a 2017 deposit was recently run for the second time electronically by the Treasurer. It involved 71 banks, and hundreds of taxpayers have funds locked. He said local banks are willing to give the money back, but banks throughout the country are not. It takes weeks for electronic funds to be reversed, but the Treasurer is working to get the situation rectified.

ADJOURNMENT

There being no further business to bring before the Council, Councilor Annis made a motion to adjourn. Councilor Carter seconded the motion. Without any objections Council President Kramer adjourned the meeting.

 

 

 

___________________________ ___________________________ __________(absent)_________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ __________(absent)__________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

JANET J FAKER GAYLE E ROGERS, AUDITOR