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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, July 15, 2019, in the White County Building, 2nd-floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes from the June 17, 2019, Executive Session as presented and June 24, 2019, Special meeting minutes with the clarification made to the motion as discussed, seconded by Commissioner Burton. Vote: Unanimous

· Commissioner Burton made a motion to approve July 1, 2019, Regular meeting minutes as presented, seconded by Commissioner Heimlich. Vote: Unanimous

PAYROLL

· Commissioner Diener made a motion to approve payroll for July 1, 2019, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN

Director Joe Rogers submitted Rezone Petition #1112.

Jeff Milligan, representing Big Monon Camp, filed a request to rezone property located at 4816 N. West Shafer Drive from an L-1 (Lake District) to an R-4 (Mobile Home Park Residential District). The property owner is Susan Parish, Martin Parish II, and Nannette Parish.

The Area Plan Commission held a public hearing on July 8, 2019, on this request. The APC voted 8 yes and 0 no to recommend this rezoning to the Commissioners.

Director Rogers said that this property had been a mobile home park for several years, and due to the zoning district changes over the years, it is not zoned properly. The rezoning will bring it into compliance.

Director Rogers said that there were several community members present at the public hearing, and two people expressed concerns with the expansion north of the mobile home park.

The applicant was not present. Commissioner Heimlich asked if anyone wished to speak about the request.

Randy Rolland, 4909 N. West Shafer Drive, said that he does not object to the rezoning but expressed concerns with the traffic being congested at the entrance and the speed limit being 45 mph. He said a special entrance would need to be put in if the park is expanded north. He doesn’t mind the park expanding, but he doesn’t want to see it expanded to an RV Park because of the traffic.

Director Rogers said that the owners can have RV’s in a mobile home park now and if a second entrance was put in, they will not be required to apply for a variance unless it’s wider than 30’ in width. They would have to obtain a permit from the Highway Dept. to cut into the road.

Highway Superintendent Mike Kyburz said that he felt that the driveway entrance for the mobile home park is in the best spot that it could be in for that property.

A short discussion was held on the area being congested due to traffic pulling into the Marina and the mobile home park.

Highway Superintendent Kyburz said that if the area is congested now, it’s going to be congested with two entrances. He felt that it would be cheaper for them, and safer for everyone else, to improve the entrance that they already have.

Commissioner Diener said that at this time they are being asked to rezone the property for compliance purposes and not for expansion or adding a drive-way. They will address that when the time comes.

· Commissioner Diener made a motion to approve Rezoning Petition #1112, rezoning property located at 4816 N. West Shafer drive from an L-1 to an R-4, seconded by Commissioner Burton. Vote: Unanimous

At this time, Council President Butch Kramer called the Council members to order in joint session with the Commissioners. Council members present:

Butch Kramer, President Denny Carter Jim Annis Casey Crabb

Jim Davis Janet Faker Art Anderson

HIGHWAY

Highway Superintendent Mike Kyburz said that they are starting their chip-and-seal and Community Crossings Paving program for 2019.

ECONOMIC DEVELOPMENT

President Randy Mitchell submitted his Business Summary for June.

New businesses in White County:

1. The Kopper Kettle Bakery & Café, Monticello

2. Grubb Grabber – food delivery service, Monticello

3. Kyburz Kleaning Service, Monticello

4. Crafty Plum, Monticello

AREA PLAN/BUILDING DEPT.

Director Joe Rogers reported that new home construction is down, but remodeling projects are up.

COUNCIL ON AGING

Director Gale Spry submitted the quarterly Operating Data Report.

RECYCLE

Director Dawn Girard submitted a financial report detailing the first half of the year for the Recycling Dept. She would like to replace the Horizontal baler next year because the current one is 40 years old.

ENVIRONMENTAL

Environmental Officer Jim Reynolds presented the Environmental Report.

SALARY PROPOSALS

Auditor Gayle Rogers presented 2020 salary proposals to the Commissioners.

SWEETENER SUPPLY/SPY GLASS

Commissioner Heimlich introduced Joe Gardella, President of Sweetener Supply/Spy Glass, as a new business that will soon be moving into the Mid-America Commerce Park.

Mr. Gardella discussed the history of the business from Chicago, starting as a distributor of ingredients to the food, beverage, and confectionery industries. The business has now evolved into one of the nation’s premier manufacturers and distributors. In 2020, Sweetener Supply will locate a portion of their business to the Mid-America Commerce Park under the name of Spy Glass Properties Indiana LLC. We were able to gain their business over Iowa, Wisconsin, Michigan, and Illinois.

AWARD BID FOR THE NEW HIGHWAY GARAGE PROJECT

Jake Wagle, Garmong Construction, said that there were two bid packages advertised for the new Highway Garage Project. A Special Meeting was held by the Commissioners on July 12, 2019, to submit bids. Bids were received from the following:

Earthwork and Utilities:

Crider & Crider, Inc., $3,834,200.00

The bids submitted for the general contractor work:

Hamstra Builders, Inc., $6,321,714.00

F.H. Paschen, $7,080,000.00

Mr. Wagle said that the bids were within 1% of the budget, and he recommends that they award the bid to the low bidder and Crider.

Commissioner Heimlich asked the Council if they had any comments or questions about the bids.

Councilman Anderson discussed how he doesn’t like the trucks entering and exiting onto Highway 24, and he doesn’t like that we have to spend $3.8 million to fill the property up with limestone to get it ready. He suggested spending the $3.8 million on new equipment and let the Highway Dept. do the work. He also complained that $6.3 million was way too much money to build a shed to fix trucks. He also argued that it didn’t make sense to build something for $10 million and it doesn’t even come with a fuel system or a generator. He suggested that they sell the lot and find a better piece of property to build a garage.

Commissioner Diener said that they started looking five years ago for a location and there wasn’t anywhere where they could have water supply, sanitary sewer and storm drains in the capacity that they needed. These are expenses that we will have to incur to bring the infrastructure to any location. At this location, the distance for the infrastructure is relatively short compared to any other place. The highest cost of the infrastructure is the cost of making all of these improvements. Hopefully, there will be an opportunity for Reynolds to have further expansion because now they will be in the ground and available.

Commissioner Burton said that he understood all of Councilman Anderson’s concerns, but they are at a place right now where they need to move forward with the project. The complaints that he discussed would require them to spend more money.

Councilman Annis asked why the county farm ground located on CR225 wasn’t considered as a prime spot since the County already owns the land.

Commissioner Diener said that this is also an economic development program for the Town of Reynolds. He understands the expenses that are involved, but this is more than just a shell of a building for the Highway Department. This will clean-up the site, create a new water line, and create a new storm drain. Reynolds has a drainage problem when it rains. This will take care of that problem all the way up and through the Fairgrounds. This project will encompass a lot of things, besides a new Highway Garage, that the Town of Reynolds will benefit from and they can’t afford.

Councilman Anderson said that he’s not for it, so you can do what you want.

Council President Kramer said that the Council is generally concerned about the expense. They are concerned that a big portion of the landfill reserve funds is going towards one project. They understand that they will replenish, to an extent, but it’s still a large portion of the reserve funds.

Dan Zuerner, Construction Manager, said that the one thing that hasn’t been discussed is the cost to relocate the facility anywhere else in terms of the timeline for trucks to get to where they need to go. A study was done early on that pinpointed that within two miles of that location the cost from the county to operate out of that for 30 years, would be astronomical. That’s just where the central response zone is to the county. A lot of money was spent to stabilize the property that the new Fire Department sits on, and a lot of money was spent to stabilize the property for the Shell Building. Any property that’s going to be purchased will have to be stabilized.

Council President Kramer agreed that the economic development would benefit and resolve problems for the Town of Reynolds. They would never be able to fix their problems on their own, but he’s just concerned with a large amount of money.

Commissioner Burton said that they could sit down and discuss other ways to finance the project without using the Landfill Reserve funds, but this is going to be a once in our lifetime building, and that’s why he felt it was best to use the landfill funds that have been accumulating for so many years.

Councilman Anderson said that by the time the project is going to be completed it’s going to cost $15 million.

Commissioner Diener said that they could look at other ways to create revenue to pay for the project, but the landfill funds have been put aside through the wisdom of the people before us for something. At this time, they (Commissioners) feel that this project is beneficial to the county long term, it’s a once in a lifetime deal. It’s a reasonable thing to do as opposed to having the taxpayers pay for it.

Councilman Crabb said that he only wants to tap into the Landfill Reserve fund one time, so he would like to know exactly how much the project is going to be for construction and equipment.

County Attorney Loy advised the Commissioners that action needs to be made on the bids that were submitted.

· Commissioner Burton made a motion to accept the low bid from Hamstra Builders for the general contract work and the bid from Crider & Crider for the earthwork and utilities, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the Council, they adjourned to their meeting.

There being no further business to come before the board, their meeting was adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor