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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, August 5, 2019, in the White County Building, 2nd -floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Attorney George Loy, White County Auditor Gayle Rogers, and Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes as presented for the special meeting on July 12, 2019, and the regular meeting held on July 15, 2019, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Burton made a motion to approve payroll for July 15, 2019, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

LORETTA LORD – PERMISSION TO PLACE A FENCE IN THE COUNTY RIGHT-OF-WAY

Loretta Lord, 5313 NW Shafer Drive, requested permission to put up a fence in the county’s right-of-way to prevent parking in front of her restaurant which per Area Plan’s request. Currently, she is using cement blocks that are 3’ to 4’ from the road to block anyone from parking. She understands that she will be liable for any damages to the County Highway plows if they hit the fence during the winter months.

County Highway Superintendent Mike Kyburz said that all of the properties along NW Shafer Drive are either grandfathered or granted variances. The fence would be situated in the same location as a guardrail, so he was okay with the request. He did say that they will not be responsible for fixing the fence if it is damaged by a County Highway truck during the winter months.

County Attorney George Loy said that he would write up a consent to encroach.

Area Plan Director Joe Rogers reviewed the plans that were submitted to the Commissioners and stated that a condition of the variance that was granted in 2008 states that there was no parking allowed on the east side. In 2017, she was advised to submit a parking plan, and she has not done that yet. She’s on a deadline to prevent parking, or she will be fined. He does not have any objections to her request, but he would like her to submit a letter to his department explaining that this is her solution.

Commissioner Diener felt that motorcyclist or golf cart drivers would take advantage of the 5’ distance between the fence and the road and continue to park in front.

Ms. Lord said that she isn’t having that problem right now with the cement blocks.

Commissioner Diener suggested that this be tabled until Ms. Lord gets a current survey so it can be reviewed by the Highway Department, the Area Plan Department, and the County Attorney.

Commissioner Diener requested that Ms. Lord not be fined by the Area Plan Department if she is currently under an enforcement action, because they have delayed her approval by two weeks.

COMMUNITY CORRECTIONS

Stacey Diener, President of the Advisory Board, said that on behalf of the board they are requesting that the Commissioners move the staff of the Community Corrections Department from the Jail Building to the Courthouse. They would prefer to be moved to the 3rd floor near the Probation Department, or if there’s another location in the Courthouse. The staff consist of the Director, Administrator, and three Surveillance Officers.

The cost will be very minimal because they have office furniture and computer equipment that can be moved by inmates. The only cost to the county would be installing telephones.

Mrs. Diener said that there is a shortage of space in the Sheriff’s Department. She said Sheriff Brooks is a member of the Advisory Board and this was discussed and voted on to request the change.

Commissioner Heimlich asked if everyone has looked at the old Clerk’s Office on the 3rd floor.

Mrs. Diener said that she has looked at it and she believes that it would be sufficient space for them.

She believes Community Corrections Director Livesay is familiar with the office.

Commissioner Diener talked about the Sheriff’s intentions of remodeling and having less people in the building will benefit him because he needs more room for counseling and other administrative offices.

Councilman Anderson said that he believes the office furniture is owned by the Sheriff’s Department and not Community Corrections.

Mrs. Diener said that the some of the Advisory Board members will be at the next joint meeting to talk about the renovations.

Councilman President Kramer said that the move next to the Probation Department and the Courts makes sense to him.

· Commissioner Burton made a motion to allow the Community Corrections staff to move from the Sheriff’s Department to the Courthouse, seconded by Commissioner Diener. Vote: Unanimous

BANK PROPOSALS

White County Attorney George Loy said that the Commissioners advertised and requested proposals from banks for general banking services. The time has expired for the submission of proposals.

Bank proposals were received from the following:

1. First Merchants Bank

2. Bank of Wolcott

3. Alliance Bank

4. Flagstar Bank

The Fountain Trust Company in Brookston and Peoples Savings and Loan in Monticello chose not to participate.

Commissioner Diener said that the Finance Committee established a committee to review the proposals and make a recommendation. The committee consists of Councilman Butch Kramer, Auditor Gayle Rogers, Commissioner John Heimlich, Commissioner Steve Burton, and Treasurer Jill Guingrich. Commissioner Diener said that he would not be involved in any of the decision makings.

The committee agreed to meet on August 20 at 9:30 a.m. to review the proposals.

CAPITAL ASSET REPORTING

· Commissioner Diener made a motion to approve the contract with Peterson Consulting Services for 2020 Capital Asset reporting for $3,325, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor