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MARCH 21, 2005 TAPE #006

The White County Drainage Board convened at 10:30 A.M., EST in the Commissioners’ Room of the White County Building, Monticello, Indiana with Board Members John C. Heimlich and O. D. Ferguson, Attorney George W. Loy, Surveyor Dennis W. Sterrett and Secretary Romana Kiser in attendance.

Others in attendance were Trent Pherson, Jack Pherson, David Beckman for John Hinshaw, Melissa Abraham, Dris Abraham and Charles Mellon.

Vice-Chairman Heimlich called the meeting to order in the absence of Chairman Burton and asked for the approval of the minutes for March 7, 2005 meeting. Board Member Ferguson so moved. Board Member Heimlich seconded the motion. The motion carried unanimously.

Surveyor Sterrett reported that Melissa and Dris Abraham are present and are asking permission to build a fence along the J. P. Carr Ditch at their residence. Vice-Chairman Heimlich asked, “The side that they are wanting fence on, that’s not the side we are dipping from?” Surveyor Sterrett answered, “Right, we are dipping from the other side, but I told them that we might need access to get back through there to spray or keep the brush cleaned off of it. I think you own about a quarter of a mile deep, don’t you?”

Vice-Chairman Heimlich asked, “How does that work? We have a lot of ditch banks with fences on them; do they all have a Consent to Encroach?” Attorney Loy stated, “Probably not. Probably people just put them (fences) on (the ditch banks), which is ok so long as you have the understanding that anything built within seventy-five feet of the crest of the ditch bank, including fences, are subject to being removed at your cost if the Surveyor issues work and the contractor has to go on the property for maintenance repair or inspection or anything.”

Dris Abraham stated, “We have no problem maintaining that, the shrubs and vegetation. We don’t want it to grow up.” Attorney Loy said that is great. Vice-Chairman Heimlich asked if there are any other fences around there. Surveyor Sterrett said there are some on Waugh’s property that we are going to have to deal with but they are old. He said most of the fences anymore are so dilapidated that nobody cares about them. Vice-Chairman Heimlich said what usually happens now is people just say to bulldoze it down, because they do have the option if they want to take them down before we do the work and then put it back up.

Vice-Chairman Heimlich asked how close to the ditch they were wanting to put the fence. Dris Abraham said, “I was going to do ten feet so I could mow on the other side of the fence and spray it.” Vice-Chairman Heimlich asked if that would be enough room for the sprayer to go through. Surveyor Sterrett answered, “Yes, he could go down through there I think. Most of them use a pickup. Like he said, he is going to maintain it, but he might not be there forever.”

Attorney Loy stated, “If you are putting anything on there that would require a building permit, like a deck or a garage, Area Plan would send you our way, you would need a Consent to Encroach drawn up that would cost you a couple of bucks, but when it comes to a fence I don’t see the necessity of having to do that.” Vice-Chairman Heimlich said, “That’s what I was going to ask, whether we needed that process. Just so everyone understood.”

Attorney Loy stated, “It will be in the minutes that you were here and you understand that if the day after you put your fence up we come up with some sort of project that requires us to come in on that side you will have to take the fence down at your cost and put it back up at your cost. And, the same goes with regard to crops. If crops are planted up to the crest of the ditch bank, if the Surveyor or Contractor has to go in to spray or maintain, that’s at your cost.”

Vice-Chairman Heimlich stated, “I guess nothing further is needed then. The main thing was what was in the specs, which side we would go on.” Surveyor Sterrett said, “Yes, we really didn’t have it in the specs on which side we were going to work from, but the contractor was supposed to meet me out there last week to decide we were going from but I’ve already, the person who lives on the south side wanted us to do it from the north side so through there we were going to do it from the north side of the ditch. I don’t know how much brush is on there.” Dris Abraham said, “We talked to the contractor and he said there are two trees and he said he could get them from the north side. I said I’d be happy to take them out.” Melissa Abraham said, “I talked to the contractor on Friday and he said he didn’t have a problem with it.”

Surveyor Sterrett reported that he has been on the Church Ditch surveying for the last two weeks. He reviewed maintenance jobs, bid and large work orders, that he has going at present. (See attached hard copy listing.)

Surveyor Sterrett reported that he had a call from Tom Chudensky, Deputy Fulton County Surveyor, saying that a meeting is planned on April 5 and 6, 2005 to meet DNR and other agency representatives out on the Indian Creek project. He will call next week with definite location information. A meeting is also already scheduled for April 5, 2005 at 4:00. Surveyor Sterrett said they think it will take two days so they evidently are going to look at the whole ditch. He said representatives of several agencies such as IDEM, DNR, Soil and Water Conservation, and Army Corps of Engineers would be there. Vice-Chairman Heimlich said there is about 3 ½ miles of what is a tributary that is in White County. It comes across the corner of Cass Township in White County east of Headlee. Surveyor Sterrett said they already set up the date for the Hearing. It is April 7, 2005. Secretary Kiser stated that Mr. Chudensky said he would call Surveyor Sterrett back with more information.

Surveyor Sterrett reported that his office received a site plan from Tillett Engineering requesting a waiver from the White County Drainage Ordinance to construct an addition to the Whistle Stop Restaurant at the Railroad Museum north of Monon, Indiana. Surveyor Sterrett asked the Board Members to go to the site with him. The request states they are adding 1,634 square feet to the main existing building structure at the Whistle Stop. Vice-Chairman Heimlich stated it is blacktop around it now. Surveyor Sterrett read from the request, “The area of the building addition is currently a combination of concrete paving and asphalt parking. By placing the building on an existing hard surface we are contending that the drainage runoff quantity will not be altered. Vice-Chairman Heimlich stated, “I would agree. It is blacktop now. They wouldn’t be changing impervious surface any.”

Board Member Ferguson made a motion to grant a waiver from the Drainage Ordinance to Tillett’s to construct an addition to the Whistle Stop Restaurant north of Monon at the Railroad Museum. Board Member Heimlich seconded the motion. The motion carried unanimously.

Jack Pherson asked, “On the T. J. Woltz Drain where do we stand on getting that thing to move the water a little quicker?” Surveyor Sterrett stated, “It is taking as much as it can it looks to me like.” Board Member Ferguson asked if the water was still across the road. Jack Pherson said the road is still closed. Surveyor Sterrett said it looks to him like it is taking (draining) the ponds out first. Trent Pherson asked if the two big holes that are opened up are dropping (water level). Surveyor Sterrett answered, “Yes, that’s why I wonder if it isn’t blocked over there by the City’s property, the old landfill. I talked to Doug Roberts (Monticello Street Dept. Supt.) about it and he said the landfill’s part is the part that goes down last. I thought it would be the other way around.”

Surveyor Sterrett asked Phersons, “Have you looked at it, how we have it set up with the riser? (Phersons answered yes.) It is sucking it down and pushing it out of the culvert at CR725 and then we have another hole opened up to the north and that tile is running clear full there.” Trent Pherson asked, “To the north of the lane going back to the house?” Surveyor Sterrett said, “Right.” Trent said he hadn’t seen that. Surveyor Sterrett said, “About 300 foot south of Schroeder’s fence. I have a call into Ezra to come out and clean that out a little so it will run faster. The tile is running full.” Trent asked if it is coming out at the outlet. Surveyor Sterrett answered, “Yes, at the other hole south of Schroeder’s fence it is running full, it’s not charged up over the tile. It is over the tile at the culvert at CR 725 so you can actually see it pushing the water…………inaudible…see tape.”

Jack Pherson said “The Hinshaw Birch, it should’ve been out of there by now.” Surveyor Sterrett said, “I think it was blocked off too long and built up too much water.” Trent Pherson asked if the two big ponds are half the size now. Surveyor Sterrett said he would say so. He said the water is still boiling up in that big hole we have, like a fountain.

Jack Pherson asked, “On the Hinshaw Birch Drain, have you had any communication with Bentlage?” Surveyor Sterrett stated, “I tried to call him last week and, can you tell me what time of day I can get a hold of him?” Jack Pherson said he would let him know when he is home.

Attorney Loy presented the Consent to Encroach for the Town of Chalmers on the J. P. Carr Drain for Chairman Burton to sign.

Vice-Chairman Heimlich adjourned the meeting.