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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Tuesday, September 3, 2019, in the White County Building, 2nd – floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Attorney George Loy, White County Auditor Gayle Rogers, and Commissioners’ Assistant Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes from the regular meeting from August 19, 2019, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Diener made a motion to approve payroll for August 26, 2019, and September 9, 2019, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

· Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

NEW ELECTION POLL BOOKS

Bob Callahan, President of the Election Board, appeared before the Commissioners explaining that the Clerk is currently using two vendors that supply the equipment for elections. Government Business Systems (GBS) supply and service the voting machines, and Robis Electronic Inc., supplies and services the electronic poll books. In August, Robis informed Clerk Cosgray that they are not recertifying with the State of Indiana for 2020’s election.

During budget hearings, Clerk Cosgray informed the Council of the situation. Being disappointed with the service from GBS during the last election and now Robis not being available for the 2020 election, Clerk Cosgray requested funds to purchase new electronic poll books and voting equipment for 2020. The Council made the recommendation to find one vendor that can supply them with all of their needs.

Mr. Callahan said that the Election Board would like to make the recommendation to go with MicroVote. MicroVote is the only vendor in Indiana that’s certified in both electronic poll books and voting machines. The voting machines from GBS are now 15 years old, and by 2029, they will have to be replaced to meet the requirement from the state to have a paper trail. Electronic poll books must have a paper trail for the 2020 elections.

Mr. Callahan said that if they are approved to purchase new electronic poll books, the Election Board will meet the September 5th deadline that all electronic poll books must be delivered to a county election board 60 days before an election.

White County Clerk Laura Cosgray said that they would save $53,000 next year and additional savings year-after-year if they go with MicroVote. The poll books will be purchase from Knowink but serviced by MicroVote. The estimated cost of the electronic poll books is $49,425, and the estimated cost of the voting machines is $252,700.

White County Auditor said that the Council had appropriated $60,000 for new electronic poll books for 2019 and funds for new voting machines for 2020. The Council like MicroVote because everything is coming from them and not two different vendors. Even though there will be two contracts, Knowink and Microvote work under the same roof. Right now, they can’t buy their new machines from GBS because they are not certified in Indiana.

County Attorney George Loy said that this would not have to be put out for general bid, because it’s an emergency purchase, but he would like to write up a resolution approved by the Commissioners for the State Board of Accounts audit.

Commissioner Heimlich asked if there were any further questions from the board. No response.

· Commissioner Diener made a motion to approve the request from the Election Board to purchase new voting machines and electronic poll books from MicroVote since they are the only vendor in the State of Indiana, and enter into a contract with Knowink for the software license and services agreement. This allows them to meet the emergency deadline of September 5, 2019, for the elections. The approval is also contingent on Attorney Loy approving the contract and writing up a resolution, seconded by Commissioner Burton. Vote: Unanimous

AREA PLAN – LIBERTY LANDFILL

Area Plan Director Joe Rogers said that Liberty Landfill, Waste Management, and MJM Lawson Farms requested to rezone four parcels from an A-1 to an I-2. This meeting today is a continuation from the second meeting held on June 24, 2019. Liberty Landfill needs to rezone the property to move forward with expanding the landfill.

Commissioner Heimlich said that at the last meeting on June 24, 2019, the Commissioners approved the four-rezoning petitions with the condition that an agreement on the written commitment was reached with Waste Management within 90 days. The 90 days ends the end of this month. All of the issues that were brought up at the April 1st hearing were discussed with Waste Management. The written commitment is now in contract form, which can be enforced by the court and also enforced by the Area Plan office.

Commissioner Heimlich presented copies and discussed the written commitments.

County Attorney George Loy said that this is the first amendment to the Liberty Landfill Host Agreement approved on November 19, 2018. It’s also a written commitment under the White County Zoning Ordinance.

Commissioner Diener said that the important parts of the contract that protect the neighborhood, the homeowners and the landowners around the landfill is the protection of the water service from private wells and protecting the value of their properties. It is the responsibility of the landowners to sign up within 90 days with Waste Management/Liberty Landfill to have your wells tested and your property value guaranteed. This is a responsibility that the people in the area must do to take advantage of the benefits.

Commissioner Heimlich asked if there was any questions or comments from the public at this time.

Shannon Mattix, 8420 N. 800 E, Monticello, thanked the Commissioners for listening and taking everyone’s concerns under consideration. He also thanked the local employees that are working at the landfill and trying to make things better. As far as the contract, Mr. Mattix felt that the local inspections on the roadsides, the recycling trailer and the testing of wells were all positive things to see. He still feels that the Commissioners should deny the rezoning request, but if they don’t, they should at least renegotiate the tipping fees. He briefly discussed his disappointments with the tarp inspections and the definition of “weather permitting” in the contract. He would like to see the proposed contract amended under Section 7 stating that Liberty Landfill agrees to donate up to $20,000 a year to North White School Corporation. He commented that the Commissioners need to start holding their meetings in the evenings, so more people can attend to voice their opinions.

Vickie Menzer, 9746/9752 N. 800 E., Monticello, expressed her concerns that the soil and air around the landfill need to be kept safe and tested regularly.

Frank Boardman, 2136 N. 900 E., Monticello, asked if there was a person that he could call if he has a problem with the landfill.

Commissioner Heimlich advised Mr. Boardman to contact the White County Environmental Officer.

Sherman Noble said that he has a problem with the trucks speeding in the Monon and Buffalo area on State Road 16.

Commissioner Heimlich said that they couldn’t change the speed limit because it’s a state highway, but he would talk to the Sheriff’s Department about this.

Laura Cosgray, 8108 Pondview Court, Monticello, said that even though Liberty Landfill has installed speed bumps at the entrance for exiting vehicles, the semi-trucks are still not stopping.

Lisa Disbrow, Government and Public Affairs for Waste Management, said that she would follow-up on Mrs. Cosgray’s complaint that the semi-trucks aren’t stopping while exiting the landfill. She will contact the Sheriff to see if they can get a deputy to enforce the stop sign.

Commissioner Heimlich said that they had researched other landfills in the state to see what they were paying in tipping fees to their local county governments. They found that we are receiving a very fair amount. When you add up what the County, Liberty Township, Cass Township, and the Northwest Indiana Solid Waste District is paid, you will find that it is over $5.00 a ton.

Janet Stiglitz, 9746/9752 N. 800 E., Monticello, asked whoever allowed over 200 semis to come barreling down the small town of Buffalo. It’s very dangerous to the senior citizens and the children.

Commissioner Diener responded that it was the citizens of Liberty Township who chose not to have restrictions or regulations on their property in Liberty Township. The citizens chose not to participate in Area Plan. So, when the original landfill came, there was no hearing process to take place.

Commissioner Heimlich asked if there was any further questions or comments. No response.

Commissioner Heimlich said that the Commissioners have agreed to rezone conditioned on the written commitments and an amendment to the Host Agreement.

· Commissioner Diener made a motion to accept the first amendment to the Host Agreement for Liberty Landfill, seconded by Commissioner Burton. Vote: Unanimous

CONTRACTS – NEW HIGHWAY GARAGE PROJECT

· Commissioner Burton made a motion to enter into a contract with The Hamstra Group, Inc., for the general construction contract for $6,099,568.00 for the new White County Highway Garage project, seconded by Commissioner Diener. Vote: Unanimous

· Commissioner Burton made a motion to enter into a contract with Crider & Crider, Inc., for the earthwork and on/off sit utilities for $3,834,200.00, for the new White County Highway Garage project, seconded by Commissioner Diener. Vote: Unanimous

UTAH COURT

Sherman Noble, 6643 Utah Court, appeared before the Commissioners addressing a letter that he received from Environmental Officer Jim Reynolds for violations to his property.

WHITE COUNTY BRIDGES

Jacob Isenberg, HWC Engineering, presented the 2019 County Bridge Status Report. A copy of the report is on file in the Commissioners’ Office.

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor