Get Adobe Flash player

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, September 16, 2019, in the White County Building, 2nd -floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and Drainage Board Secretary Jennifer Hill.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes from the Executive Meeting held on August 19, 2019, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

None

CLAIMS

· Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

AREA PLAN

Director Joe Rogers requested approval on an agreement between the County and Loretta M. Lord authorizing her to encroach upon White County’s public right-of-way for property located at 5313 N. West Shafer Drive, Monticello. White County Attorney George Loy prepared the agreement.

Director Rogers said that Ms. Lord is obligated to prevent parking in front of her lots. Ms. Lord has tried a couple of things that did not work. She would like to construct a fence to prevent customers from parking in front of the restaurant. Before the Board of Zoning Appeals can approve her to put up a fence, she needs to get permission from the County to encroach on the right-of-way.

· Commissioner Diener made a motion to enter into an agreement with Loretta M. Lord authorizing her to encroach up White County’s public right-of-way, seconded by Commissioner Burton. Vote: Unanimous

COURT CASE MANAGEMENT SYSTEM – TERMINATION

White County Superior Court Judge Robert Mrzlack submitted a letter to the Commissioners requesting them to terminate the agreement with CSI at the end of the contract period following the deployment of Odyssey.

· Commissioner Burton made a motion to authorize the cancellation of our contract with CSI – Computer Systems Inc., seconded by Commissioner Diener. Vote: Unanimous

HEALTH DEPT. – VITAL RECORDS

Commissioner Diener submitted a quote to have all of the County's vital records (birth and death certificates) digitized. This will eliminate them digging through the old books and allowing them to find the information on the computer. The quote from SBS Information and Records Associates is for $5,623.68.

· Commissioner Diener made a motion to accept the quote from SBS Information and Records Associates to digitize the County vital records at the Health Dept. for $5,623.68, seconded by Commissioner Burton. Vote: Unanimous

RESOLUTION – COMMISSIONERS’ TAX SALE

White County Auditor Gayle Rogers said that there were 35 parcels auctioned off at the Tax Sale held on September 3, and 20 of them sold. A resolution was presented to hold a Commissioners’ Certificate Tax Sale for the remaining fifteen parcels.

· Commissioner Burton made a motion to adopt Resolution No. 19-09-16-01, establishing the intent to conduct a Commissioners’ Sale to sell tax sale certificates, seconded by Commissioner Burton. Vote: Unanimous

RESOLUTION NO. 19-09-16-01

A RESOLUTION ESTABLISHING THE INTENT TO CONDUCT A COMMISSIONERS’ SALE TO SELL TAX SALE CERTIFICATES FOR PROPERTIES THAT ARE SEVERELY DELINQUENT IN PAYMENT OF PROPERTY TAXES

WHEREAS, there are several properties in White County that are severely delinquent in the payment of property taxes, having been offered for tax sales and which received no bids equal to or in excess of the minimum sale price. The parcel numbers of those properties being attached to this resolution as Exhibit A,” and

WHEREAS, there is an assessed value associated with these properties for taxation purposes, but no taxes are being collected, therefore causing a lower than expected tax distribution to those taxing units and taxing districts within which the properties are located, and

WHEREAS, the White County Commissioners desire to have these properties back on the tax rolls with taxes being collected, and

WHEREAS, IC 6-1.1-24-6, et seq. allows for the County Commissioners to acquire a lien on those delinquent properties and receive issuance of the tax sale certificates for those properties, without taking title to the properties, therefore limiting the liability and cost normally associated with taking the title,

NOW, THEREFORE, BE IT RESOLVED by the White County Board of Commissioners that the County Executive shall acquire liens and receive tax sale certificates of the properties listed on Exhibit A that are severely delinquent and sell said certificates at a properly advertised Commissioner Tax Certificate Sale.

RESOLUTION – VOTING EQUIPMENT

White County Attorney Loy presented a resolution authorizing contracts for the purchase of County voting machines, electronic poll books, and software services. The resolution was discussed and approved at the last meeting. He requested signatures.

RESOLUTION NO. 19-09-03-01

RESOLUTION OF THE WHITE COUNTY BOARD OF COMMISSIONERS

AUTHORIZING CONTRACTS FOR PURCHASE OF COUNTY VOTING MACHINES,

ELECTRONIC POLL BOOKS AND FOR RELATED SOFTWARE SERVICES

WHEREAS, the White County Election Board (“Election Board”) has advised the White County Commissioners (“Commissioners”) that the County’s current voting machines are approximately 15 years old, in need of maintenance, no longer of efficient and practical use, and therefore in need of replacement; and, that the County’s current E-poll book vendor will not be re-certified within the State of Indiana in 2020 thus requiring the County to secure a replacement vendor; and

WHEREAS, the Election Board, after thorough research and investigation recommends the immediate purchase of new voting machines from MicroVote Voting System Contract: presented to the Commissioners this date; and, entering into a new “Master Software License and Services Agreement” with Know iNK, LLC, in order that the Election Board will be fully prepared for conducting upcoming elections.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that the White County Board of Commissioners is authorized to enter into and execute the proposed voting machines, electronic poll books, and related software services agreements described above with MicroVote General Corporation and Know iNK, LLC, respectively.

At this time, Council President Butch Kramer called the Council members to order in joint session with the Commissioners. Council members present:

President Butch Kramer Art Anderson Jim Annis

Jim Davis Casey Crabb Janet Faker

Councilman Denny Carter was absent.

ECONOMIC DEVELOPMENT

President Randy Mitchell presented the Business Summary for August 2019.

A new Dollar General store is opening up in Burnettsville. A ten-county region, which includes White County, was awarded a $350k Planning Grant to look at rural broadband. Leads are coming in strong for the County.

October 7th is the ribbon-cutting ceremony for EggLife.

AREA PLAN

Director Rogers said that the Area Plan Commission elected to keep him as the Director until September 2020.

Director Rogers said that every variance petition, request, that comes into his department requires 16 - 18-man hours to process. If variance petitions increase, it’s going to be very difficult for his department to manage. He’s going to make suggestions to the Board of Zoning Appeals that could cut down on a lot of the work so his department can manage the overload. Rezone petitions take 12 – 13-man hours to process.

The Housing Committee held its first meeting. He was able to obtain a copy of Housing Studies that were done for the Town of Noblesville and Dearborn County. He believes that they will be able to do all the consultation work internally.

ENVIRONMENTAL

Environmental Officer Jim Reynolds presented the Environmental Report for September 2019.

· Received 82 calls/complaints on various issues.

· Issued one septic permit.

· Made eight landfill inspections.

· Reviewed county pool samples and inspections.

· Training defensive tactics.

E-911

Director Terri gave an update on the new tower. Everything should be up and running by the end of October.

TOURISM

Marketing Director Kaylee LaOrange gave an update on the past engagements (festivals, Madam Carroll Boos Cruise, Moefest) that took place in White County. She also discussed the marketing of local businesses on the Enjoywhitecounty.com website.

LOCHMUELLER

Steve Fleming, PE, and Greg Bud, PE, appeared to give an update on the HWY 421 and Gordon Road Intersection project.

Commissioner Diener told them that he would like them to have the design completed and ready as early as possible, so if the funding is available next year, the project could be approved for construction.

Mr. Fleming said that they would need to start utility coordination.

There being no further business to come before the Council, they adjourned to their meeting.

There being no further business to come before the board, their meeting was adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor