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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, October 7, 2019, in the White County Building, 2nd -floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and Commissioners Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes from the regular meeting held on September 3, 2019, and September 16, 2019, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Diener made a motion to approve payroll for September 23, 2019, and October 7, 2019, seconded by Commissioner Burton. Vote: Unanimous

CLAIMS

· Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous

ALCOHOL BEVERAGE BOARD

Commissioner Heimlich presented a resignation letter from Larry Hartzler for the Alcohol Beverage Board. Gary Hendryx from Brookston has agreed to take his place.

· Commissioner Burton made a motion to appoint Gary Hendryx to the Alcohol Beverage Board with a term expiring December 31, 2019, seconded by Commissioner Diener. Vote: Unanimous

WOLCOTT WASTEWATER PROJECT

Edwin Buswell, Director of K-IRPC, requested approval of a resolution saying that White County will commit the local matching funds ($2,262,600) if awarded a grant from the U.S. Department of Commerce, Economic Development Administration (EDA). The funds will be used in the construction of the Wolcott Wastewater project. K-IRPC will be managing the grant.

· Commissioner Burton made a motion to adopt Resolution 19-10-07-01, committing the local match and authorizing a representative for the White County Wolcott Wastewater project application to the U.S. Department of Commerce, Economic Development Administration, seconded by Commissioner Diener. Vote: Unanimous

RESOLUTION 19-10-07-01

RESOLUTION OF WHITE COUNTY, INDIANA COMMITTING THE LOCAL MATCH AND AUTHORIZING A REPRESENTATIVE FOR THE WHITE COUNTY WOLCOTT WASTEWATER PROJECT APPLICATION TO THE U.S. DEPARTMENT OF COMMERCE, ECONOMIC DEVELOPMENT ADMINISTRATION

WHEREAS, White County, Indiana is submitting a grant application to the U.S. Department of Commerce, Economic Development Administration, and:

WHEREAS, the application requires local matching funds for the application,

NOW, THEREFORE, BE IT RESOLVED by White County, Indiana that:

White County hereby commits the requisite local funds in the amount of two million two hundred sixty-two thousand six hundred dollars ($2,262,600) in the form of cash from White County, Indiana. Additional local match funds will be provided through a grant from USDA Rural Development ($1,311,000) and a loan from USDA Rural Development to the Town of Wolcott ($1,658,000).

These funds are readily available as needed and are not and will not be conditioned or encumbered in any way that would preclude its use consistent with the requirements of the Financial Assistance Award.

BE IT ALSO RESOLVED, by White County, Indiana that:

The White County Board of Commissioners President is authorized to sign and execute documents on behalf of White County relating to the application and grant, if awarded, to the U.S. Department of Commerce, Economic Development Administration for a grant to assist the county’s Industrial Infrastructure Project.

HIGHWAY BIDS – MAINTENANCE OF BRIDGES #94, 114, 120 & 145

White County Attorney George Loy announced that the time has expired to submit a bid for the maintenance of Bridges 94, 114, 120, and 145 in White County. The project estimate is $400,000. Bids were received from the following:

LaPorte Construction, LaPorte, IN $553,630.00

Milestone Contractors, Lafayette, IN $298,971.00

Commissioner Heimlich announced that the bids would be taken under advisement and awarded at the next meeting on October 21.

LOWES BRIDGE

Highway Superintendent Mike Kyburz submitted an INDOT LPA – Consulting Contract between White County and HWC Engineering for $284,100 for engineering on replacing the deck of Lowes Bridge. This is a federal aid project.

· Commissioner Diener made a motion to enter into an agreement with HWC Engineering for the engineering work on the Lowes Bridge project for $284,100, seconded by Commission Burton. Vote: Unanimous

WIND FARM AGREEMENTS- PHASE VII

County Attorney Loy presented a resolution and agreements for Phase VII of the Wind Farm project. The agreement is now written with Rosewater rather than Meadow Lake. It’s the same company as before but under a different name. The first phase started in 2009 and had 126 wind turbines, and now Phase VII will bring 25 wind turbines, generating 102 megawatts.

County Attorney Loy explained that written in the Economic Development Agreement, White County will receive $2,856,000.00 from Rosewater over five years. The Road Use Agreement gives Rosewater permission to use our county roads, and ditches and the Decommissioning Agreement provides a plan of dismantling the wind turbines when they are no longer in use.

Matt Thornton, EDP Renewables, thanked the Commissioners, Highway Superintendent Mike Kyburz, and Surveyor Brad Ward for spending the time to get the agreements put together for the next phase.

· Commissioner Diener made a motion to adopt Resolution No. 19-10-07-02, approving an Economic Development Agreement, A Road Use Agreement, and a Decommissioning Agreement with Rosewater Wind Farm LLC, and certain other matters in connection therewith, seconded by Commissioner Burton. Vote: Unanimous

COUNTY FARM GROUND – LEASES

County Attorney Loy announced that the time has expired to submit a bid to lease county farm ground in Monticello and Wolcott.

Bids were received from the following:

Wolcott: 40.729 Acres – 1 Year Lease

Andy Federer, Wolcott $232.00 per acre

Monticello: 75.6 Aces – 2 Year Lease

Full Pull Farms, Chase & Roger Lowry, Reynolds $281.00 per acre

· Commissioner Diener made a motion to accept the bid from Andy Federer for the Wolcott farm ground and the bid from Full Pull Farms for the Monticello farm ground, seconded by Commissioner Burton. Vote: Unanimous

PERSONNEL COMMITTEE APPOINTMENT

HR Director Leah Hull said that when they approved the new Personnel Handbook, they were supposed to make an annual appointment to the Personnel Committee. A three-member committee must be a Commissioner, an HR employee, and one Department Head. Ms. Hull made the recommendation of Commissioner Dave Diener, Auditor Rogers, and herself.

· Commissioner Heimlich made a motion to appoint Commissioner Diener, Auditor Rogers, and HR Director Hull to the Personnel Committee for 2019-2020, seconded by Commissioner Burton. Vote: Unanimous

CHANGE ORDER – ENERGY SERVICES AGREEMENT

· Commissioner Diener made a motion to approve Change Order #5 from Ameresco for $33,622.00, seconded by Commissioner Burton. Vote: Unanimous

 

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor