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BE IT REMEMBERED that a meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on October 21, 2019 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were absent: None

The following members were present:

 

Dennis E Carter Kevin L Crabb Art A Anderson

Janet J Faker Raymond L Kramer Jr James G Annis

James B Davis

 

Also in attendance: Auditor Gayle Rogers, Council Secretary Barbara Nydegger, WCED President Randy Mitchell, County Attorney George Loy, CIMC Chief Operating Officer Denny Williams, Bakertilly Partner and CPA Rick Bair, Barnes & Thornburgh Attorney Rick Hall, Sheriff Bill Brooks, Chief Deputy Sheriff Dave Roth

For contents of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the special Council meeting with the Council reciting the Pledge of Allegiance.

 

MINUTES

Councilor Anderson made a motion to accept the September 16, 2019 minutes. Councilor Annis seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

There were no additional appropriation requests.

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

Solid Waste Operating Fund (for grant)

$ 68,645.00 Pictometry Comm Crsg Matching

$ 14,055.00 Bldg Permit Sftwr Comm Crsg Matching

 

Auditor Rogers said the County did not budget enough money for the local match for the Community Crossing Grant. She needs to transfer from within the Solid Waste Operating Fund. We lacked $82,700 because the grant is not a $1,000,000 total grant including 25% matching, but rather the total grant is $1,333,000 with 25% matching, which breaks down to the State paying $1,000,000 and the County matching with $333,000. She said the Highway Department spent $103,096.17 more on the projects above the grant total, so she told the Highway Superintendent the County was paying their portion of $82,700 and he must come up with the rest from his budget. Auditor Rogers said they have to use money that has already been appropriated.

Councilor Anderson made a motion to approve the above transfers. Councilor Davis seconded the motion. Vote: Unanimous

 

VANGUARD ECONOMIC REVITALIZATION AREA & TAX ABATEMENT

County Attorney George Loy said CIMC Reefer Trailer Inc. is seeking a 10-year tax abatement for both real and personal property for an 84-acre tract of ground on the south edge of Monon. He said the White County Tax Abatement Board gave their unanimous recommendation to approve the abatement request. If the Council is going to allow the abatement, they must first pass the Declaratory Resolution to declare the parcel an Economic Revitalization Area (ERA). If the Council accepts the Declaratory Resolution, there will be an advertised public meeting whereby Council can still make changes before final acceptance or denial of the abatements.

White County Economic Development Organization (WCEDO) President Randy Mitchell said there will be an investment of over $30 million–$19 million for building, $12 million for equipment. He introduced CIMC Chief Operating Officer Denny Williams who explained he is actually with CIMC USA, which represents CIMC’s interest in North America. CIMC USA is a holding company for Vanguard National Trailer Corp. as well as others. The new plant is proposed to be approximately 250,000 square feet and employ 120 people (there are 70 currently), with the capability of operating 2 shifts with over 200 people. They would like to start manufacturing about a year from now. This division will manufacture refrigerated trailers. The new building will be CIMC Reefer Trailer Inc., but the branding will be Vanguard.

To recap, Auditor Rogers said per Baker Tilly’s projection, the taxes total approximately $200,000 per year, with a total ten-year abatement of $900,000; almost half.

Councilor Davis made a motion to accept the Declaratory Resolution 2019-10-21-01 designating the 84-acre tract of land in Monon Township owned by CIMC Reefer Trailer Inc as an Economic Revitalization Area. Councilor Annis seconded the motion. Vote: Unanimous

Councilor Annis made a motion to allow a 10-year abatement on both the real property and personal property for CIMC Reefer Trailer Inc. Councilor Davis seconded the motion.

Vote: Unanimous

OFFENDER FEE ORDINANCE REPEAL

Council President Kramer said although the Council passed Ordinance 2019-01 to allow the Sheriff’s Office to collect Sex and Violent Offender Fees, per statute it turns out the Council does not have the authority to do so; this is up to the Legislative body, the Commissioners.

Councilor Anderson made a motion to repeal Ordinance #2019-01 allowing the Sheriff to collect offender fees. Councilor Annis seconded the motion. Vote: Unanimous

SHERIFF’S BUDGET & SALARIES

Auditor Rogers said Marla Gregory and Nicole Garcia are Sheriff’s Secretaries but are paid out of the Jail budget instead of the Sheriff’s budget. Sheriff Brooks would like to switch their line items from the Jail to the Sheriff’s budget; both are in the general fund so it is a lateral move. Auditor Rogers said at budget time, Jail Commander Curt Blount asked for a 5% raise for these two ladies, which was approved. The Sheriff wanted to increase Ms. Garcia by even more, but she was not in his budget so he missed it. He mentioned he wanted to increase her salary, but neglected to mention the dollar amount. Rather than increasing Ms. Garcia to $31,494, he is asking to increase her to $34,000 plus longevity.

Councilor Davis made a motion to move the two positions out of the Jail budget and into the Sheriff’s Budget and increase Ms. Garcia’s wage as requested. Councilor Annis seconded the motion. Vote: Unanimous

MERIT DEPUTY LONGEVITY

Auditor Rogers said when it was approved to take on the Merit Deputies’ new pay scale, part of the proposal was to eliminate their longevity. She stated, County policy reads “All employees shall receive in addition to his/her regular salary longevity pay determined by the following schedule.” Council does not have the authority to change policy. Council President Kramer said the longevity is already built into their pay schedule automatically. Auditor Rogers pointed out as of 2020, Corrections Officers and E911 Dispatchers have adopted the same type of pay scale and they continue to receive longevity. She said other employees get bumps when their Department Head can justify an increase to Council. She said these particular departments get automatic bumps because their positions require specific skills, special training and continuing education. Plus they are public safety employees. Council President Kramer and Councilor Davis said it looks like double dipping. Auditor Rogers said it is different because longevity is strictly an annual thank you for years of service and loyalty. It is not merit based. To reimplement the County Longevity schedule, the original full time hire dates of the merit deputies will be used to calculate the amount of longevity due them in 2020. It will not be retroactive for the last few years because that is the agreement that was made with the previous administration. It was done that way per the request of the Department Head.

Councilor Anderson made a motion to reinstate the County Longevity Schedule to include all County Departments as it was intended. Councilor Davis seconded the motion.

Vote: Unanimous

Sheriff Brooks said what he thought was a $90,000 Department of Corrections shortfall to White County was actually $170,000. He is working with people in the Sheriff’s Association, the Lieutenant Governor, and Senator Brian Buchanan trying to get those funds (including those funds not given in past years) for White County.

We are one of the last Counties to implement a Records Manager position since the legislative changes made in July 2018. This person examines reports and determines what information can or cannot be released. Chief Deputy Roth said he and Ms. Nicole Garcia went to a class for this and she created a form to be used. The Department did not want to release information dealing with prescriptions because they did not want to violate HIPPA laws. Ms. Garcia has taken on more responsibilities and she is the only one in their building who has working knowledge of the three report writing systems. Although Chief Deputy Roth and Detective Janke now write the case reports instead of Ms. Garcia, they still have her check their work. She creates a digital copy of all their documents for backup. They believe she has elevated to a manager-type position. Auditor Rogers said the Council has already approved $34,000 for Ms. Garcia for 2020. She suggested the Sheriff discuss changing the job description with HR Director Hull.

Sheriff Brooks said the two part-time cooks quit, and there are no applicants. He would like to change the last part-time cook position to full-time.

Councilor Faker talked to other County Councilors at a roundtable. Everyone who was at her table said they are outsourcing the meals at their county jails, and they like how well it is working for them. She said they have to meet certain standards, etc. They don’t cook in the County kitchen, but they do need to use their warmers. Sheriff Brooks said he would investigate outsourcing the meals.

Councilor Davis made a motion to approve an additional full-time cook at the Jail in lieu of two part-time cooks. Councilor Annis seconded the motion. Vote: Unanimous

ROSEWATER TAX ABATEMENT

County Attorney Loy said he is here regarding the ongoing wind turbine projects. Past projects were done by Meadowlake Wind Farms, and this project is Rosewater Wind Farm LLC; they are the same company (EDP Renewables), just a different name for this wind farm project. Past wind turbine projects have been beneficial to the County and the landowners. They are bringing in 25 super wind turbines with a total investment of $154 million. Attorney Loy said Rosewater has entered into an Economic Development Agreement, a Road Use Agreement, and a Decommissioning Agreement with the Commissioners. Rosewater is requesting a 10-year abatement on real and personal property. Councilor Anderson said he would like the decommissioning amount to increase over time to protect the County should there be a problem. Attorney Hall said every five years the amount changes on the decommission bond based on the estimated cost at that time.

Councilor Anderson made a motion to approve Declaratory Resolution 2019-10-21-2 designating an Economic Revitalization Area for Rosewater Wind Farm LLC with a ten-year tax abatement for real and personal property. Councilor Annis seconded the motion.

Vote: Unanimous

SUPERIOR COURT GRANT

Judge Mrzlack said the Indiana Supreme Court has offered a two-year grant (at $60,000 per year) to address the opioid problem. He has put together a team addressing the issue. They would like to use it for a case manager in the Jail to work with people while they are in jail and to help them with reentering society (finding housing, jobs, maybe where to find treatment, etc.) with the hope they will not return to jail. Another possibility would be to contract with a mental health agency to provide a counselor when needed. After the 2-year guarantee, if the program is successful, Community Corrections could take control, paying for it with user fees and grants. Judge Mrzlack believes the County would benefit from the program. He thinks some inmates have undetected mental illness and many go back to the same environment when they are released. He said Valley Oaks and Four County would be favorable to the idea. Councilor Davis said that would be the most logical choice, since there is only a 2-year guarantee and we would not possibly end someone’s employment after two years. Auditor Rogers said she has heard complaints that these entities do not always have people available when they are needed. Judge Mrzlack agreed, and his other concern is the counselor might not be familiar with our County and resources.

Councilor Crabb made a motion to create the position, whether through an agency or hiring through the County, using the grant money for two years, and review the program toward the end of the two years concerning the possibility of continuing the program. Councilor Anderson seconded the motion. Vote: Unanimous

VALLEY OAKS BOARD APPOINTMENT

Councilor Carter said the term limit rule was recently put into place. The Valley Oaks Board is too big with 23 members, so they are having one person from each county drop out when their term ends. When Councilor Carter’s appointment is done in three years, Judge Mrzlack will stay on as the Council’s appointment.

E911 ASSISTANT DIRECTOR JOB DESCRIPTION

Human Resource (HR) Director Hull said she and Auditor Rogers met for the first time as the Job Description Committee. They went over the job description for the E911 Assistant Director position that was submitted by E911 Director Terri Brooks and Janene Crawford who will be in that position. Council approved the position during budget hearings; they now need to adopt the job description.

Councilor Carter made a motion to approve the new job description for the E911 Assistant Director. Councilor Annis seconded the motion. Vote: Unanimous

2019 SALARY ORDINANCE

Auditor Rogers said the 2019 Salary Ordinance was off by $1.00 for Kathi O’Farrell and $100 on Tim McFadden due to using the wrong full-time time hire date when he transferred from EMA to Courthouse Security.

Councilor Annis made a motion to amend Ordinance #2018-02 Amendment 4 to correct both amounts. Councilor Anderson seconded the motion. Vote: Unanimous

2020 ELECTION

Auditor Rogers said early voting is held in the Courthouse basement, but the room is not secure for the voting machines. They would like to move early voting to the Council Room in 2020 for the months of April and October. Locks will be programmed so that only Election employees will have access. Council will have to meet elsewhere for those two meetings (most likely the basement conference room). All Council members agreed to allow the 2020 early voting for elections to occur in the Council Room where the Election employees have better access to assist and the security is tighter.

PAYROLL REQUESTS

Council President Kramer said Pamela Stevenson was hired as part-time absentee voting clerk at $11.05 per hour. Tyler Cosgray went from a full-time Deputy to a part-time Special Deputy at $19.60 per hour in the Sheriff’s Department. Tina Miller at the Jail in the new full-time cook position at $26,013. Brenda Reach, also a full-time cook replacing Barbara Manns at $26,018. Barbara Manns moving to part-time cook replacing Miranda Waltman at $11.80 per hour. Catherine Kmetz part-time janitor for the Sheriff’s Department at $11.80 per hour. Evan Morrow is a full-time Deputy who is also working as a school Resource Officer for Twin Lakes School Corporation replacing Brandon Mc Leland at $32.50 per hour. Bryan Beiswanger as a full-time Laborer replacing Mike Harper in the Highway Department at $19.27 per hour. All requests were at the approved rates so President Kramer signed the forms with no objections.

WOLCOTT WASTEWATER TREATMENT

Auditor Rogers asked if Council would like to use Wind Farm money for the Wolcott Wastewater Treatment Plant county portion.

Councilor Crabb made a motion to use Wind Farm money as the matching grant funds for the Wolcott Wastewater Treatment. Councilor Davis seconded. Vote: Unanimous

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Annis made a motion to adjourn. Councilor Crabb seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ART A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ___________________________

JANET J FAKER GAYLE E ROGERS, AUDITOR