Get Adobe Flash player

 

BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, December 16, 2019, in the White County Building, 2nd -floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Commissioners present were: President John C. Heimlich, Commissioner Steve Burton, and Commissioner David Diener. Also present was White County Auditor Gayle Rogers, White County Attorney George Loy, and Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

· Commissioner Diener made a motion to approve the minutes for the regular meeting held on December 2, 2019, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

· Commissioner Burton made a motion to approve payroll for December 16, 2019, seconded by Commissioner Diener. Vote: Unanimous

CLAIMS

· Commissioner Diener made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

HIGHWAY – GENERAL SERVICES AGREEMENT FOR ENGINEERING WORK

Highway Superintendent Mike Kyburz submitted a Memorandum of Agreement for engineering services with HWC Engineering for January 1, 2020, through December 31, 2020. He said that he likes to have this agreement in place so he can call on HWC for small engineering projects. They will bill the County at an hourly rate.

· Commissioner Diener made a motion to enter into an agreement with HWC for engineering services for 2020, as presented, seconded by Commissioner Burton. Vote: Unanimous

EMA – COMPREHENSIVE EMERGENCY MANAGEMENT PLAN

EMA Deputy Chris Springer presented an amended Comprehensive Emergency Management Plan for White County. He said that he worked with four other counties to update the plan and reduce it from 450 pages down to 125 pages. They will continue to update it annually.

Commissioner Burton complimented Chris and Roberta for cleaning the plan up and making it more useable.

· Commissioner Burton made a motion to approve the amended Comprehensive Emergency Management Plan for White County, seconded by Commissioner Diener. Vote: Unanimous

EMA – PURCHASE NEW RADIOS

EMA Deputy Chris Springer said that they'd found a portable radio that is comparable to the Motorola and at a much lower price. For the past two months, they’ve had the opportunity to demo the Harris radios, and today, they requested permission to purchase two of them. The cost of two XL-200P portable radios is $8,377 and they do have the funds in their budget already.

· Commissioner Burton made a motion to allow EMA to purchase two Harris XL-200P portable radios as requested, seconded by Commissioner Diener. Vote: Unanimous

EMA – GRANT FOR NEW RADIOS

EMA Director Roberta Yerk wanted to make the Commissioners aware that she applied and was awarded $148,911 to purchase 32, 800 MHz Motorola radios for White County. She first reached out to the White County Sheriff’s Dept. and the City of Monticello Police Dept., to see if they needed new radios. The Sheriff’s Dept. did not respond, so the new radios will be given to the City of Monticello Police Dept. and the Monticello Fire Dept.

AUDITOR – TAXING SOFTWARE CONTRACT

White County Auditor Gayle Rogers presented a contract from L.L. Low Associates, Inc., for new taxing software. They are currently using L.L. Low Associates for the financial software, so this will wrap everything together and give them a cash book. Our current taxing software company, Manatron, has sold out to Harris.

County Attorney Loy said that the contract is a state prescribed form, and L.L. Low Associates is also certified with the state.

The cost of the contract is as follows:

software License $109,000 paid out in years 2 & 3

Technical Service Support: $126,554

Annual Maintenance/License Fee: $ 48,996

Total: $284,550

Auditor Rogers said that the Treasurer, Assessor, and IT are all in favor of purchasing the software from L.L. Low Associates.

· Commissioner Diener made a motion to approve the contract with L.L. Low Associates as presented, seconded by Commissioner Burton. Vote: Unanimous

Auditor Rogers requested approval to submit a letter to Thompson Reuters, giving them a 30-day notice to cancel the contract.

· Commissioner Diener made a motion to allow the Auditor to submit a cancellation notice to Thompson Reuters as requested, seconded by Commissioner Burton. Vote: Unanimous

RECYCLE – REQUEST OF FUNDS

Director Dawn Girard requested permission to release $7,191 from the Northwest Indiana Solid Waste Fund to the County fund so she can apply the funds to purchase a new bailer for $90,560.

· Commissioner Burton made a motion to allow the release of $7,191 from the NWISWD fund to the Recycling fund, seconded by Commissioner Diener. Vote: Unanimous

At this time, Council President Butch Kramer called the Council members to order in joint session with the Commissioners. Council members present:

President Butch Kramer Art Anderson Jim Annis

Casey Crabb Janet Faker Jim Davis

Denny Carter was absent.

REPORTS PRESENTED AND ON FILE

· Highway Dept.

· Economic Development

· Recycling Dept.

· Environmental Dept.

· Tourism Digital Marketing

INNKEEPER’S TAX RESOLUTION

Auditor Gayle Rogers said that the Innkeepers Tax Commission is requesting to borrow funds from the County to help cover the cost to operate this year. She submitted a resolution authorizing to borrow $200,000 from the Solid Waste Reserve fund at no interest. The Innkeepers Tax Commission has a CD that will mature on July 31, 2020, and they will use that money to pay the County back.

· Commissioner Diener made a motion to adopt Resolution 19-12-16-01 authorizing the borrowing of funds from the Solid Waste Reserve fund by the White County Innkeepers Tax Commission, seconded by Commissioner Burton. Vote: Unanimous

WHITE COUNTY COMMISSIONERS' RESOLUTION NO. 19-12-16-01

WHITE COUNTY COMMISSIONERS' RESOLUTION

AUTHORIZING BORROWING OF FUNDS FROM SOLID WASTE RESERVE FUND

BY WHITE COUNTY INNKEEPERS TAX COMMISSION

WHEREAS, the White County Commissioners, in order to assist the White County Innkeepers Tax Commission in their endeavor to ensure continuing operations; and

WHEREAS, this document is evidence of White County’s intent to borrow from the White County Solid Waste Reserve Fund, the total amount designated as two hundred thousand dollars ($200,000); and

WHEREAS, the White County Innkeepers Tax Commission directs the White County Auditor to repay the loan to the Solid Waste Reserve Fund upon surrender of an Innkeepers Certificate of Deposit maturing on July 30, 2020; and

WHEREAS, the White County Innkeepers Tax Commission, authorizes the White County Auditor to make to repay the loan in full following receipt of the surrendered CD.

NOW, THEREFORE, BE IT HEREBY RESOLVED, that said amount is authorized to be loaned from the White County Solid Waste Reserve Fund to the White County Innkeepers Tax Commission; and, the White County Auditor is authorized and directed to transfer said sum accordingly, for repayment without interest thereon.

JAIL – INMATE HEALTH INSURANCE CONTRACT

Sheriff Bill Brooks requested approval to switch the inmate health insurance to Quality Correctional Care, LLC.

Jail Commander Curt Blount said that they started looking for other health insurance companies for inmates due to the amount that they were spending with Advanced Correctional Healthcare. They have also learned that in the White County Jail, Advanced Correctional is not in compliance with the state regulations on insurance compliance with the inmates. There will be an $8,000 increase in the contract cost, but they feel that it will be recovered through the bill coding and the training cost.

Sheriff Brooks said that the new contract with Quality Correctional Care is $193,000 and Advanced Correctional Healthcare is $185,000. He does have the money in his budget to cover the additional $8,000.

Jail Commander Blount said that a notice to cancel the contract with Advanced Correctional Healthcare was sent on October 1 because they did meet with them before that and discussed the issues, and they never came back with any resolutions.

Chief Deputy David Roth said that included in the contract price with Quality Correctional Care, they will also receive substance abuse and mental health care. Right now, they do not help transition inmates back out into the world.

· Commissioner Burton made a motion to move the inmate healthcare contract to Quality Correction Care for 2020, seconded by Commissioner Diener. Vote: Unanimous

There being no further business to come before the Council, they adjourned to their meeting.

There being no further business to come before the board, their meeting adjourned.

___________________________ __________________________ ______________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor