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BE IT REMEMBERED that a meeting of the White County Council was held at the White County Building in Monticello at 9:00 A.M. on January 21, 2020 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Butch Kramer called the Council meeting to order in joint session with the Commissioners. The following members were present:

James B Davis Kevin L Crabb Arthur A Anderson

Janet J Faker Raymond L Kramer Jr   James G Annis

Dennis E Carter

 

Also, in attendance: Auditor Gayle Rogers, Council Secretary Libby Billue, HR Director Leah Hull, White Co Soil & Water Director Shannon Heidrich, and Ivy Tech Site Director Patty Plantenga.

For contents of joint session, see Commissioners’ minutes.

 

PLEDGE OF ALLEGIANCE

Council President Kramer opened the Council meeting with the Council reciting the Pledge of Allegiance.

 

REORGANIZATION

Council President Kramer opened the floor for nominations for Council President. Councilor Anderson motioned to nominate Councilor Kramer, and Councilor Annis seconded the motion. There being no more nominations, Councilor Crabb motioned to close nominations. Councilor Carter seconded the motion. Both motions were presented for a vote.

Vote: Unanimous

Council President Kramer opened the floor for nominations for Council President Pro Tempore. Councilor Anderson motioned to nominate Councilor Carter, and Councilor Annis seconded the motion. There being no more nominations, Councilor Crabb motioned to close nominations. Councilor Anderson seconded the motion. Both motions were presented for a vote.

Vote: Unanimous

 

MINUTES

Councilor Davis made a motion to accept the December 16, 2020 minutes as presented. Councilor Annis seconded the motion. Vote: Unanimous

IVY TECH PROMISE PROGRAM

Ivy Tech Site Director Patty Plantenga was present to respond to Council questions and explain and discuss details of the Promise Program agreement between White County and Ivy Tech. Patty stated that a maximum allotment per student was never communicated with her, and was not included in the memorandum of understanding. Any changes to this agreement would require legal action from both parties. Patty stated that she has contacted high school guidance counselors about the availability of this program, and noted that this is a scholarship that is available to students as “last dollar, after gift aid”. Parent loans do not have any bearing on this scholarship. Ivy Tech has an advisory board that could be used to select students for this scholarship, and Patty offered to have applicants come before this advisory board if the White County Council so desires. The Council would also be able to enter questions for the interview session. Patty stated that her main goals are “getting the students and filling the work force.” There have been three students inquire about this program, but two of them are not willing to commit to the White County stipulations that have been suggested as part of the agreement. The third student has not returned a completed application. At this time, no funds have been awarded to students under this program for 2020.

Council President Kramer stated that the Council had previously voted for a limit of $1100 per student, but this information was not provided in the memorandum of understanding. Councilor Davis motioned to amend the Memorandum of Understanding for the Promise Program to include a $1500 cap per student, per school year. Vote: Unanimous

WHITE COUNTY SOIL & WATER PAYROLL ERROR

Soil & Water Director Shannon Heidrich and HR Director Leah Hull were present to discuss an error that resulted in an overpayment of Shannon’s 2019 salary. Leah confirmed that the salary rate for 2020 has been corrected to $49,878. After Council discussion Councilor Davis motioned to keep Shannon’s 2020 salary at the previously received 2019 rate of $51,828. Councilor Crabb seconded the motion.

Vote: No – Councilor Faker

Yes – Councilors Davis, Annis, Carter, Anderson, Crabb, and Kramer

JOB DESCRIPTIONS

HR Director Leah Hull noted that some changes at the Sheriff’s Department were approved by Council at budget hearings, and job descriptions have been updated. Sheriff Brooks assigned some officers as Patrol Sergeant & Detective Sergeant. The addition of Sergeant designations resulted in changes to job descriptions for several other positions due to the reorganization of the hierarchy within the department.

Councilor Faker motioned to approve the changes and updates to job descriptions within the Sheriff’s Department as presented by HR Director Leah Hull. Councilor Annis seconded the motion. Vote: Unanimous

TRANSFERS

The following end-of-year transfers were received:

 

AMOUNT FROM TO

 

White County Circuit Court $5100.00 Jury Fees General Budget

 

White County Probation $ 159.78 Office Equipment Travel

 

White County Highway Department

$2605.28 Tires Contractual Services

 

Councilor Anderson made a motion to approve the above transfers. Councilor Davis seconded the motion. Vote: Unanimous

ORDINANCE AMENDMENT TO SOLID WASTE RESERVE FUND

The current Solid Waste Reserve Fund Ordinance must be amended to allow the White County Commissioners to spend from this fund for the White County Highway Garage project. The Ordinance as proposed:

 

AMENDMENT NO. 02 to

ORDINANCE NO. COMM-92-4-3

ORDINANCE FOR NON-REVERSION OF MONIES

RECEIVED BY WHITE COUNTY

UNDER A RECYCLING AND DISPOSAL FACILITY

DEVELOPMENT AND OPERATION AGREEMENT

BE IT HEREBY ORDAINED, by the White County Council as follows:

Section 1: That Section 3 of Commissioners’ Ordinance No. 92-4-3, originally adopted on April 20, 1992, shall be amended in its entirety, as follows: That the monies from the White County Host Agreement Operating Fund be expended on an annual basis that fund activities of the landfill including the supervision, education and other necessary items. The funds held in the White County Host Agreement Reserve Fund shall be held in reserve until such time that the White County Board of Commissioners deem it necessary to expend on specific projects at their discretion.

Section 2: That this Amendment shall be in full force and effect immediately upon signing and thereafter until amended.

 

Following discussion, Councilor Annis motioned to reject Amendment No. 2 to Ordinance No. COMM-92-4-3 as presented. Councilor Anderson seconded the motion. Vote: Unanimous

 

This amendment to the ordinance will be re-written to include more details and presented for a vote at the next Council meeting. Councilor Faker motioned to amend the amendment to reflect that this is specifically for the new highway garage project, not to exceed the currently approved cost for this project. Councilor Anderson seconded the motion. Vote: Unanimous

 

RESOLUTION TO ENCUMBER FUNDS

Resolution No. 2020-01-21-01 was presented for approval authorizing the encumbrance of funds from 2019 appropriations totaling $279,118.30 for the 2020 budget year.

RESOLUTION NO. 2020-01-21-01

WHEREAS Indiana Code Sections 36-1-3-1 et seq. permit any county in the State of Indiana to exercise any power or perform any function necessary to the public interest in the context of its county or internal affairs, which is not prohibited by the Constitution of the United States or of the State of Indiana, or denied or pre-empted by any other law, or is not expressly granted by any other law to another governmental entity:

WHEREAS the White County Council is the county fiscal body for the County of White, Indiana and is by law authorized to adopt ordinances and resolutions for the administration of its fiscal matters:

WHEREAS the White County Auditor has reviewed and recommended that the fund encumbrances provided in this Resolution be established from the 2019 budget year for the 2020 budget year;

WHEREAS the White County Council finds and determines that the recommended fund encumbrances are reasonable, appropriate, and necessary for the administration of White County’s fiscal matters and the finances for the 2020 budget year.

NOW, THEREFORE, BE IT ORDERED, ESTABLISHED, DETERMINED, AND RESOLVED by the White County Council as follows:

1. That the amounts designated in the attached Exhibit A be encumbered for the listed designated funds from the 2019 appropriations and budget year to be carried over and applied to the 2020 budget year.

2. That this Resolution shall be effective retroactively to January 1, 2020.

 

Councilor Anderson motioned to pass Resolution No. 2020-01-21-01 as written. Councilor Davis seconded the motion. Vote: Unanimous

BOARD MEETING REPORTS

EMA Board: Councilor Faker stated that EMA staff intend to continue using the former jail as their office location. They have indicated that the location is convenient and appropriate for the functions of the EMA Department. Additionally, the White County Coroner’s use of this building is ideal, although Councilor Faker has not spoken directly to Coroner Deibel.

NWISWD: Councilor Faker, Councilor Anderson, and Councilor Davis recently toured Liberty Landfill which is currently under the direction of Mike Mehaffey. Councilor Faker noted that there is a good partnership between Waste Management and Boy Scout Camp Buffalo.

TLRSD: Councilor Faker attended the most recent TLRSD Board meeting. There is a $2.95 surcharge on every payment of every type. She has encouraged them to review the necessity of this fee.

Tourism Authority: Councilor Faker noted that the Tourism Authority is changing their focus to marketing and other branding/promotional activities, rather than investing in brick-and-mortar type projects. They have recently committed to production of a Brush Pile Fishing TV show for the Pursuit Channel. The Tourism Authority also invested $4,000 of the $7,000 needed for the Tippecanoe Country Club to be included on the Pete Dye Trail in Indiana. The addition of a 2% food and beverage tax has been suggested in order to generate tourism revenue from other areas of the county. Monticello Mayor Gross is in support of a food and beverage tax provided that the City of Monticello receives this tax revenue collected from businesses within the city limits.

Economic Development: Councilor Crabb reminded everyone to register for the annual luncheon.

Valley Oaks: Councilor Carter noted that Valley Oaks CEO will present at the joint Commissioners and Council meeting in February.

Area Plan: Councilor Annis provided a general overview of Area Plan activities. Auditor Rogers also stated that Area Plan is currently working on a housing study, as well as updating the comprehensive plan. Both are moving along.

White County Career Coach: Councilor Annis provided the year-end report.

 

ADJOURNMENT

There being no further business to bring before the Council, Council President Kramer adjourned the meeting.

 

 

 

 

___________________________ ___________________________ ___________________________

DENNIS E CARTER JAMES G ANNIS ARTHUR A ANDERSON

___________________________ ___________________________ ___________________________

JAMES B DAVIS KEVIN L CRABB RAYMOND L KRAMER JR

President

___________________________ Attest: ____________________________

JANET J FAKER GAYLE E ROGERS, AUDITOR