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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, April 6, 2020, in the White County Building, 2nd-floor Commissioners’ Conference Room, beginning at 8:15 a.m.

Due to the public health emergency in the State of Indiana because of COVID-19, one County Commissioner (Diener) was present at the meeting, and President Commissioner Heimlich and Commissioner Burton attended the meeting electronically according to IC §5-14-1.5-3.6(c), (f), (g) & (h). Also present was White County Attorney George Loy and Commissioners’ Assistant Donya Tirpak. County Auditor Gayle Rogers, Highway Superintendent Mike Kyburz, and HR Director Leah Hull attended the meeting electronically.

Commissioner Heimlich called the meeting to order.


· Commissioner Burton made a motion to approve the minutes for the regular meeting held on March 16, 2020, and the special meeting held on Tuesday, March 17, 2020, seconded by Commissioner Diener. Vote: Unanimous


· Commissioner Diener made a motion to approve payroll for March 23 and April 6, seconded by Commissioner Burton. Vote: Unanimous


· Commissioner Burton made a motion to approve and pay the claims as presented, seconded by Commissioner Diener. Vote: Unanimous


Highway Superintendent Mike Kyburz said that the County’s Grant of Permit to cut into White County Right-of-Way application and fee schedule (Ordinance #00-05-15-01) had been the same for the past 20 years, and he would like to update it. He submitted an application that’s more user friendly and rewrote the ordinance and fee schedule that mirror’s the City of Monticello’s Ordinance.

Commissioner Heimlich felt that the increase was pretty dramatic. He asked if other counties were contacted to see what their fees were.

Attorney Loy said that the law states that we must try to estimate what our costs are at the time the work is done and when the damage is done. He would like to put together an ordinance to adopt the fees after the Commissioners review them.

Since there were no objections from the Commissioners, Attorney Loy was directed to write up an ordinance.


Brad Driver, a Senior Project Developer, called in electronically, saying that they were asked in 2019 to take a look at the Ivy Tech building to see if they could identify the potential causes as to why there is so much humidity in the building. After doing a site assessment of the building and utility analysis, they provided the following improvements to correct the humidity problems.

· Building Envelope Improvements: insulate, seal, and reduce outside air infiltration

· HVAC Upgrades: the building is a candidate for Variable Refrigerant Flow (VRF)

· Exterior Perimeter Study: determine if perimeter drainage is required

· Lighting Upgrade: LED retrofit

The average baseline utility costs from the utility data received was $24,652 a year. It’s undetermined at this time the potential energy cost savings, but the County will see operational and maintenance savings along with one-time utility rebates. The estimated costs to have this all done was $774,000 to $891,000.

Commissioner Diener said that they have other immediate issues right now that the County needs to address, but this is a project that they have an interest in completing.

Mr. Driver presented a Project Development Agreement stating that Ameresco desires to perform a detailed energy infrastructure audit for the Ivy Tech building and a stormwater drainage study for the Courthouse Constitution Plaza. If the County chooses not to approve the agreement within 30 days, Ameresco will bill the County $30,000 for the project development fee. If the agreement is approved, the $30,000 fee will roll into the cost of the project.


HR Director Leah Hull said that an email was sent to all Department Heads saying that the Courthouse is still under an emergency closure, and as of right now, there is not an end date. Remote work from home is still being encouraged as much as possible for all non-essential employees.


County Attorney Loy presented a contract from the Indiana Family and Social Services Administration (FSSA) for the election to participate in additional health coverage opportunities for our local inmates. Without the agreement, White County will not be eligible to receive eligible expenses reimbursed for medical expenses related to the COVID-19 outbreak if they are diagnosed with the Coronavirus.

· Commissioner Diener made a motion that White County participate in additional health coverage opportunities with FSSA, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting adjourned.

___________________________ _____________________________ __________________________

John C. Heimlich, President Steve Burton, Vice President David Diener, Member

ATTEST: _________________________

Gayle Rogers, Auditor