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April 7, 2008 Tape #007

The White County Drainage Board convened at 10:30 A.M. in the Commissioners’ Room of the White County Building, Monticello, Indiana, with Board Members Ronald Schmierer, John Heimlich and Steve Burton, Attorney George W. Loy, Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett and Secretary Jamie Rozzi in attendance.

Also in attendance were Engineer Todd Frauhiger, Troy Furrer, Mike Schuerich, and Charlie Mellon.

 

The first item on the agenda was to approve the minutes from the March 17th, 2008 Drainage Board Meeting. Chairman Schmierer entertained a motion to approve the minutes. Board Member so moved. Board Member Burton seconded the motion. Motion carried.

The next item on the agenda was Troy Furrer with Hill Top Swine & Grain. He would like to build a hog building and has asked the Drainage Board for an exemption from the Drainage Ordinance. Surveyor Sterrett explained where the property is located that Mr. Furrer would like to build a new hog building.

 

Chairman Schmierer asked, “Where is Flora’s farm located?”

 

“It is the crop land that surrounds my property there,” Mr. Furrer replied.

 

“How many square feet is this building?” Chairman Schmierer asked.

 

Surveyor Sterrett replied, “Approximately 19,000 square feet.”

 

Mr. Furrer stated that he does have a letter signed by the President of Flo Farms stating that the run off will not affect them. Mr. Furrer explained, “We do farm the ground around it, we cash rent from Flo Farms. So, they have signed a paper that they accept that there will be no problem or no adverse affects on the farm.”

 

Board Member Heimlich asked, “Where will the run off go?”

 

“It really will go in three directions from that building. It will go to the west, south, and east. It is high ground where the building site is,” Mr. Furrer explained.

 

Surveyor Sterrett showed several photos of the proposed building site.

 

Chairman Schmierer asked, “That won’t affect our tile at all, Surveyor Sterrett?”

 

“No. Our maps show a tile in there, but we could not find it being a regulated drain,” Surveyor Sterrett replied.

 

“We have farmed that for a long time and we have never done any work on that tile,” Mr. Furrer stated.

 

“Pitt’s Ditch is not a regulated drain?” Attorney Loy asked.

 

Surveyor Sterrett stated, “We couldn’t find anything on it. It runs into the Unroe, but it is not being collected by the Unroe.”

 

“In your opinion Surveyor Sterrett, this building isn’t going to adversely affect anyone?” Chairman Schmierer asked.

 

“Not really. It is bare sand right now. It is really holding up pretty good. It is quite a distance from the property lines,” Surveyor Sterrett replied.

 

“It sounds like Flora would be the only one affected…,” Board Member Heimlich stated.

 

“And they have given us a letter stating that they are ok with it,” Board Member Burton added.

 

Board Member Burton made a motion to grant a drainage ordinance exemption to Troy Furrer and Hill Top Swine & Grain. Board Member Heimlich seconded the motion. Motion carried unanimously.

 

The next item on the agenda is the Twin Lakes School Corporation – Roosevelt Middle School Addition Drainage Review. There are two pieces to their proposed renovations, adding on to the middle school cafeteria and adding on to the maintenance building at the bus barn.

 

Engineer Frauhiger explained that they are planning an addition to the cafeteria as well as adding some additional parking and an additional entrance up to US 24 for the project at the middle school. Engineer Frauhiger explained the additions and the drainage plans they have proposed, “This will all be underground detention storage. Basically, they will be arched underground storage pipes that will detain the run off and then will outfall to an existing storm sewer. Surveyor Sterrett and I met with the city regarding this. We wanted to make sure the city didn’t own that storm sewer and make sure it had the capacity. We found out when we met with Joe and Doug (City of Monticello) that it is actually a school owned storm sewer, so the school apparently thinks that it has enough sufficient capacity to get it over to the Buss Ditch so we didn’t pursue any further. The city had no problems with this particular portion. All of the detention calculations worked out, they have sufficient volume, they have the correct size orifice plate on the end, so this portion is fine.”

 

Engineer Frauhiger stated that they had a few concerns with the proposed project at the bus barn, but those are now worked out. Engineer Frauhiger explained, “There were actually two different submittals and a third that I am going to tell you about that we have not received yet. The baseball field and gravel parking lot…when we talked to Dr. Fletcher. I guess that parking lot is going to be paved. The original submittal had this existing detention pond expanding into the parking lot. They didn’t know there was a parking lot there. So, we contacted both Dr. Fletcher and the consulting firm and they submitted Resubmittal #2 which was to extend the existing pond further north. As you see they made the pond wider toward the north end. So we met with the city and looked at the Sixth Street plans and there is a 55 foot right-of-way proposed, which is right along the edge of the existing pond. So, that pond wasn’t going to work with the 55 foot right-of-way. So, revision #3, that we haven’t received yet, they are going to keep the same volume, the calculations work, but they are going to extend that pond on north. They are going to keep the same volume, but they are just going to match up the top of the bank so they are 55 feet off the center line and they are going to go as far north as they need to go.”

 

“How can they go north, the bus barn is right on the street?” Chairman Schmierer asked.

 

“The bus barn is south of the detention area. They are taking all of the water and run it under the street to the detention pond,” Engineer Frauhiger explained.

 

“They were working off of someone else’s topo. If you go out and look at it later on, right at the end of the existing pond there is a fairly significant landscape mound which they didn’t know about until we called them. Obviously that landscape mound is going to have to come out,” Engineer Frauhiger explained.

 

“So do you have these plans ready to be approved Engineer Frauhiger?” Chairman Schmierer asked.

 

Engineer Frauhiger replied, “Yes, they are ready to be signed.”

 

Chairman Schmierer entertained a motion to approve the drainage plans for the Twin Lakes School Corporation – Roosevelt Middle School Renovations and Maintenance Building Addition. Board Member Burton so moved. Board Member Heimlich seconded the motion. Motion carried unanimously.

 

Surveyor Sterrett stated, “The Surveyor’s Office has received a petition for the Emmet Rayman Drain down in Prairie Township, down along State Road 18. It was petitioned by Mr. John Warner. The reason he petitioned this drain was because in 2002 he petitioned the Stockton Tile which empties into the Rayman Ditch. We went out and looked at this past winter and that ditch needs cleaned. It doesn’t have an outlet into the Rayman, so the Rayman needs cleaned to get an outlet for the Stockton Tile. The Stockton Tile outlet was under water at low flow, so the only things I told him was that he needed to get it petitioned for the Rayman Ditch. This will be the next project if it is approved because he has been waiting since 2002.”

 

Chairman Schmierer made a motion to accept the petition for cleaning of the Emmet Rayman Ditch. Board Member Heimlich made a motion to accept the petition. Board Member Burton seconded the motion. Motion carried unanimously.

 

Surveyor Sterrett explained that at the last meeting approval was given for partial payment on the A. K. Ruth. The contractor was also asked to re-dip Branch #1 because it has slid in. He has done that at an additional charge of $500 and we agreed to take that amount out of maintenance. When the board had the hearing on that project it was agreed to take $6,711.36 out of the maintenance fund and apply it to the Reconstruction. Therefore, we had already left the maintenance fund at $0.00 because we had already taken the money out, so it will be $500 in the red. This ditch is being collected on in 2008.

 

Chairman Schmierer stated that since the ditch was being collected on in 2008 and that would bring it back out of debt, there would not be any problems with doing it that way.

 

Mr. Schuerich, a member of MiMar Development, is trying to build Mar Casa Town Homes. Mr. Schuerich addressed the board, “My surveyor has been a little tardy in getting some information to you (Drainage Board) that should have been taken care of by now. He turned that information to Surveyor Sterrett on Friday. It has not been reviewed by the Drainage Board or the County Engineer. I am going for final approval for PUD next Monday and the question will come up this week with Area Plan, but I asked the Surveyor if I could come…if it would make any difference or not…to attempt to not delay this another month, which is my surveyor’s tardiness that has created this problem. I hope this doesn’t end up being the case, I believe this is the last thing that I have for a requirement….that could very well be a sticking position next Monday evening. I don’t know how fast things get reviewed and turned around, but I’ll ask for that approval vote next Monday. I don’t know…you probably are not going to be able to do anything until two weeks from today…so I don’t know if that is going to be a bone of contention or not. If no one objects and I don’t have to have the notice to be on the agenda I said I would plead my case and if it helps it helps, if it not, it doesn’t. That is the only reason I am here is to make everyone is aware that hopefully these things are complete, they do have to be reviewed, and I’ll see where the cards fall.”

 

Chairman Schmierer asked Engineer Frauhiger, “Can you have it reviewed by two weeks?”

 

Engineer Frauhiger replied, “Yes.”

 

“There is your answer,” Chairman Schmierer stated.

 

“My point is we would have two weeks from now. I have made the request, I am going to ask Monday….Area Plan will be the ones that say ‘no we can’t vote because we don’t have the drainage plan approved’. I am going to make the request can we do it contingent upon Drainage Plan approval and I am going to see where that request falls.”

 

“Don’t they do that from time to time? I’ve been in a couple meeting where I’ve heard them say you have to have a drainage plan, you have it approved but now you have to have a drainage plan,” Chairman Schmierer asked.

 

“I believe so. I can’t speak for the board,” Surveyor Sterrett stated.

 

“That was the only information I had,” Mr. Schuerich stated.

 

The board thanked Mr. Schuerich for addressing the board.

 

The next item for discussion was an update on the Victor Tile in Brookston. Surveyor Sterrett showed several photos taken at the site owned by Greg Jacobs. Surveyor Sterrett reported where the contaminated soil was deposited, that has been hauled out and while he was doing that all of his truck traffic crushed the county drain. Engineer Frauhiger was in town and both Surveyor Sterrett and Engineer Frauhiger went down to look at it. One option was for him to put the tile back and the other option was to put in a temporary swale pending his drainage plan.

 

“Have we received a drainage plan from him yet?” Chairman Schmierer asked.

 

“No,” Surveyor Sterrett replied.

 

Engineer Frauhiger explained, “We actually met with him twice. The first time was when the tile was crushed and he had a nice size lake and he was trying to pump it down with a pump. The second time we met with Mr. Bob Gross and Mr. Jacob’s excavator operator and he had a hand drawn temporary drainage plan to be constructed and put into place until we got Mr. Gross’ final drainage plan for the site. So, that is the background on that.”

 

“I guess the temporary swale has been constructed,” Surveyor Sterrett stated.

 

“He was supposed to put some pretty big stone in there,” Engineer Frauhiger stated.

 

Surveyor Sterrett replied, “I know, but maybe there is rip-rap underneath there…I don’t know.”

 

Board Member Heimlich asked, “Well, right now is it backing up any water on anyone?”

 

“I haven’t been down there,” Surveyor Sterrett replied.

 

Engineer Frauhiger, “The first day we were up there the field to the east (Dave Kent) had a significant amount of water backed up on it.”

 

Board Member Burton explained, “There are two tires marking where there is an air well. I have heard third hand that the grain operation was complaining because they have water that drains over and ties into this and they felt that they weren’t being able to get rid of the water. That was never confirmed, but was being expressed. They just felt that the water wasn’t getting away, but was it that we had too much water or…Mr. Jacobs said that he had addressed that and they told me that it was clear.”

 

“One thing that was not identified on the temporary drainage plan was where they were going to put the soil that cut out of the swale. Apparently that is what is causing some of the problems. It was piled along the edge between the swale and the trailer court,” Engineer Frauhiger stated.

 

“Has all of the contaminated soil been removed from where he was stockpiling it?” Engineer Frauhiger asked.

 

Board Member Burton stated, “John Raines (Environmental Officer) would be the person to ask that question. He got a pile of papers a little over a week ago from IDEM addressing that and I’m not sure if he even knows the answer.”

 

“If it is not all gone, it is going into the tile obviously and water would be flowing through it,” Engineer Frauhiger stated.

 

Board Member Burton stated, “It is hard to tell in the pictures, but you can see the two tires and two fence posts. That is the original ground height. The question is whether or not this is ok as a temporary…”

 

“The drawing…it looked ok standing there in the middle of it looking at it for five minutes. Now, exactly how that was implemented I don’t know. I sure didn’t expect additional spoil bank to be constructed between the swale and the mobile home park,” Engineer Frauhiger stated.

 

Engineer Frauhiger continued, “The one thing that was encouraging was that we had to get the water out of the field to the east and at least with an over land swale I thought we had a better shot…but I don’t think he has repaired the pipe yet that was crushed.”

 

“There is still tile on the trailer there,” Board Member Burton stated.

 

“They weren’t even sure exactly where it was crushed, so we suggested they start digging where they had the lake of water and go find the crushed area, but then we said it might be easier to just put a brand new pipe in all the way to the catch basin and then all of that pipe showed up. So, I’m not sure what his plan is.”

 

Board Member Burton asked, “So it is a wait and see then?”

 

“Yes,” Engineer Frauhiger replied.

 

“Is that affecting any of the farmland right now?” Chairman Schmierer asked.

 

Board Member Burton replied, “Well, right now we really haven’t had a big rain…”

 

Chairman Schmierer asked if there was anything further for the Drainage Board. Chairman Schmierer then adjourned the meeting.