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January 19, 2009 Tape #02

The White County Drainage Board convened at 10:45 A.M. in the Commissioners’ Room of the White County Building, Monticello, Indiana, with Board Members Ron Schmierer, John Heimlich and Steve Burton, Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett and Secretary Jamie Rozzi in attendance. Attorney Loy was not in attendance.


Others in attendance were Joe Mowrer, Monticello Wastewater Superintendent, and Charlie Mellon.


The first item on the agenda was to approve the minutes from the January 5th, 2009 meeting. Board Member Heimlich so moved. Board Member Burton seconded the motion. Motion carried unanimously.


Joe Mowrer was in attendance to discuss Reconstruction of the John Day Tile Drain. Mr. Mowrer explained, “I would like to talk about Reconstruction of the John Day Tile Drain. It’s on South Street and runs into the Buss Ditch.”


Chairman Schmierer asked, “Is it on maintenance?”


“It’s not on maintenance, but Attorney Loy was over one day last week and we looked through the old drainage books and we found where it was a regulated drain. Right now I am trying to plot the legal description up that we found; it just doesn’t plot very well,” Surveyor Sterrett explained.


“Where is all this water at?” Chairman Schmierer asked.


Mr. Mowrer explained, “The photos are of Voigt Park. We are trying to get the water off of Voigt Park and part of National Homes. The National Homes pictures…it had drained off and I didn’t get pictures when it was flooded.”


Chairman Schmierer asked, “Where is that ditch then?”


Mr. Mowrer explained, “It runs through that swale on Fisher Property, across the tracks from where they tore down the old grain bins for the elevator. If you look out there, there is an air well. We already repaired the air well once. What we want to do is reconstruct it and we’d like to upsize the pipe and the City of Monticello would bear the cost up upsizing the pipe…up to possibly a 42 inch pipe.”


“It’s a tile drain though right? Is it down along where the old railroad tracks used to be?” Chairman Schmierer asked.


Mr. Mowrer replied, “It’s probably about 150 feet from it. In one of the surveys of a property down there, Freeman property, it shows it running through there as a regulated drain.”


“So, the city is going to pay for it?” Chairman Schmierer asked.


“Right,” Mr. Mowrer replied.


“Right now I’m trying to plot the route of the drain from the legal description and where it outlets is down by right across the dentist office on Main Street,” Surveyor Sterrett explained.


“Right behind the recycling trailer…the outlet actually misses that house about 20 feet tops. There is headwall where it comes out. The other thing is that someone has constructed a pole barn; I believe at least the corner of the pole barn is over the drain. So, if we did it, we might have to go around the pole barn,” Mr. Mowrer stated.


Chairman Schmierer stated, “I don’t know why we’d object. Do you, Surveyor Sterrett?”


“No, like I said we just found the legal description of it last week. I’ve tried to plot it up and that part where it outlets is in Section 4, and the legal description doesn’t say anything about…,” Surveyor Sterrett replied.


“Do you think that is going to relieve the water off of the ballpark?” Chairman Schmierer asked.


“Yeah, the ballpark and National Homes…we actually have a storm drain project going through National Homes and that John Day Tile Drain actually continues under through the corner of Cooper’s Salvage and across the back of Voigt Park through the Telephone company parking lot, and at one point in time it actually came clear to the railroad tracks. We replaced close to 200 foot of 10 inch pipe in there already. It made a noticeable difference within…,” Mr. Mowrer stated.


“The city is going to pay for it anyway…if we did any work, they would end up paying for it either way because they are the one draining into it,” Board Member Burton stated.


Surveyor Sterrett asked, “Are you going to have an engineer?”


“I don’t see any problems with it, do you?” Chairman Schmierer asked.


“Other than the legal description doesn’t fit, but if I get a little more time I can plot it up. I’m sure that is probably it because Jim Milligan showed it on a survey,” Surveyor Sterrett explained.


Mr. Mowrer explained, “Rick and I were over in the Surveyor’s office about a month ago and went through all the court stuff to get started on this.”


Surveyor Sterrett stated, “Attorney Loy finally found where they had made it a regulated drain. We couldn’t find anything in our file cabinet on it, so we went back to the old records.”


“I don’t think you need anything else from us, other than Surveyor Sterrett doing the route,” Chairman Schmierer stated.


Mr. Mowrer stated, “Regulated drains save us a bunch of time and headaches.”


“It provides you a right-of-way. 75 feet each side,” Surveyor Sterrett stated.


“See, we normally run a 20 foot right-of-way with a 10 foot temporary just to put them in. So, as far as we’re concerned we’ve got all kinds of room. We can snake around about anything. We would like to get it away from the back of that house a little more,” Mr. Mowrer explained.


Surveyor Sterrett asked, “Do you have any project time for this?”


Mr. Mowrer stated, “We’re hoping to get started on it this summer if the grant we apply for comes through.”


“We’ll have to have hearings on it,” Surveyor Sterrett explained.


Board Member Burton stated, “If they pay for it…”


Mr. Mowrer stated, “That was one of George’s (Attorney Loy) questions…that you guys might still have to bid it out even though we’re paying for it. I don’t know…”


“If we do a friendly clean out we don’t,” Board Member Heimlich stated.


“This would be Reconstruction,” Surveyor Sterrett stated.


Board Member Heimlich stated, “On the Reconstruction you’d probably still have to have a hearing.”


Mr. Mowrer stated, “We’re looking at upsizing it at least to a 36” to possibly a 42”.”


“We’ll have to ask Attorney Loy, but I think it might be in Indiana Code that you can make an urban drain out of it and then it would be your drain then,” Surveyor Sterrett explained.

“That would be fine with the city,” Mr. Mowrer stated.


Surveyor Sterrett stated, “We’ll have to get with Attorney Loy on that.”


“The thing there is, if it is still county you’ll have a greater right-of-way. If you make it city you’re going to lose some of that,” Board Member Burton stated.


Mr. Mowrer stated, “Well, once we get it in we can live with a 20 foot right-of-way. And that just leaves Kraybill and I’m already talking with them, so…to see what they want,” Mr. Mowrer explained.


“So, will you be within that right-of-way all the way to where you want to go?” Surveyor Sterrett asked.


“Yes,” Mr. Mowrer replied.


“Their farm manager (Kraybill’s) thought it would be a good idea and didn’t seem to think there would be any problems because we can capture a couple of small little areas in their area and drain it. And once it gets farther along in design there will have to be some kind of de-acceleration or deflection structure at the outlet of the Buss Ditch., but just like any city sewer project there will be engineer involved in design,” Mr. Mowrer explained.


“Who do you use for engineering?” Chairman Schmierer asked.


Mr. Mowrer replied, “M. D. Wessler.”


Chairman Schmierer thanked Mr. Mowrer for coming to the Drainage Board.


The next item for discussion was to discuss the status of our legal drains. Surveyor Sterrett explained, “I was going to report on the status of our legal drains according to Indiana Code 36-9-27-35. Right now we have 226 drains that are on maintenance and they pay on 279 branches. Our collections for 2007 according to the Auditor’s office, was $227,546.87. Also, the Dolick Ditch collected $42,000.00 and the Wolf Ditch collected $34,000.00. So, that totaled up to $303,615.00 which is the maintenance fund. We have $503,864.00 in the General Drain Improvement Fund. Right now I have 15 drains that have been petitioned for cleanout on the list. Some of them are from 2002. The Rayman, which involves the Stockton, will knock out two of those drains. The brush is being cut off the Carter-Hines now. I have my Reconstruction list if you want to know what they are.”


“We pretty much know what they are. They’re about the same as they were last time,” Chairman Schmierer stated.


Surveyor Sterrett explained that he had received some quotes on a new vehicle for the Surveyor’s Office. He had received quotes from Kreig’s (Delphi), Hendrickson’s, Gutwein’s, and Bartlett’s. Surveyor Sterrett said he was waiting on a quote from Hubbard’s.


Chairman Schmierer asked if there was anything further for the Drainage Board. Chairman Schmierer then adjourned the meeting.