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February 17, 2009 Tape #04

The White County Drainage Board convened at 10:45 A.M. in the Commissioners’ Room of the White County Building, Monticello, Indiana, with Board Members Ron Schmierer, John Heimlich and Steve Burton, Attorney George W. Loy, Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett and Secretary Jamie Rozzi in attendance.

 

Others in attendance were Charlie Mellon, Horizon Wind Energy representatives Martin Culik, Alvin Cargill, and Wayne Beck. Also attending were Steve Brooke, White County Highway Superintendent and Nate Pyle, Pastor of Lake Shafer Christian Center and an unnamed guest with Pastor Pyle.

 

The first item on the agenda was to approve the minutes from the February 2, 2009 meeting. Board Member Heimlich so moved. Board Member Burton seconded the motion. Motion carried unanimously.

 

The first item on the agenda was Horizon Wind Energy.

 

Martin Culik explained, “We’ve met with Surveyor Sterrett and Commissioners Heimlich and Burton about our project. We’ve had a landowner request to have access roads put in the county drainage easement on the ditch. At that last meeting there was a question if we could get letters signed by landowners. We gave Surveyor Sterrett a copy of that. We have several landowners up on Big Creek that have signed off requesting that the access road go along that easement. We’ve also provided Surveyor Sterrett with maps. Alvin Cargill was at the last meeting and is here today. I also want to introduce you to Wayne Beck. Wayne is a Horizon employee; he had been working with us on other projects. He is going to be working with us on the road work.

 

Surveyor Sterrett asked, “You wanted to put in a temporary road. Do you want to discuss that?”

 

Mr. Culik explained, “First we’d just like to talk about roads within the drainage easement.”

 

Surveyor Sterrett explained, “I had a chance to get out there. The stakes that are there are not 67 foot off the top of the bank…the roadway stakes.”

 

“How many feet were they?” Mr. Cargill asked.

 

“Well, one was 33, one was 36, and one was 40. I don’t know,” Surveyor Sterrett stated.

 

Mr. Culik explained, “That’s not the final markings. Our intention is the put the access road, which is 16 feet wide, in this case on the south edge of the easement. Then we flip over to the north edge of the easement as we go west.”

 

Mr. Cargill explained, “What we discussed at the last meeting was that on the south side we would place the southern edge of the road on the easement and come into the easement, which then it would be 59 feet from the edge of the bank to the edge of the access road. Per the agreement, we are responsible for any damages, if any did occur--that we would be responsible for that damage.”

 

Chairman Schmierer stated, “I thought you said that you weren’t going to come closer than 50 feet…to the top of the bank.”

 

“59 feet…59 feet would be what our line would typically stay from the edge of the bank. As we’ve said, this is a request from the landowners and we’re just here asking the board to consider this,” Mr. Cargill stated.

 

Representatives from Horizon Wind Energy provided aerial maps and drawings of the project for the Drainage Board to review.

 

Mr. Culik explained, “Starting on the west side of the project….this is the drainage easement, approximately, along the bank and this would be the access road. So, we aren’t following all the dips and swings of the bank.”

 

Board Member Burton asked, “So, there would be at some point…”

 

“That could be narrower. Those maps go along the whole length. So, you have the aerials to see, you can also see what’s being farmed and what isn’t,” Mr. Culik stated.

 

“I believe this is the top of the bank, right here, from here to there,” Surveyor Sterrett stated.

 

“The bank edge would be here (pointing to the aerial photo)?” Mr. Culik asked.

 

Board Member Burton stated, “See that is what he is finding out. They are actually maybe using the water edge.”

 

Surveyor Sterrett stated, “We measured a couple of them and the 75…the measurement measured 67 from the stake to the edge of the water…not to the top of the bank.”

 

Mr. Cargill asked, “Do you have a map that shows your actual easement is?”

 

“It’s 75 foot from the top of bank,” Surveyor Sterrett replied.

 

Mr. Cargill stated, “That is my question then, how do you determine top of bank?”

 

“Whatever the break of the ditch is,” Surveyor Sterrett replied.

 

“So, in other words where it comes up and where it starts falling off into the ditch,” Mr. Cargill stated.

 

“That is what this shows,” Mr. Culik stated.

 

Surveyor Sterrett replied, “But your measurements are here, which are water’s edge.”

 

“No, our measurements should be from the bank edge,” Mr. Culik stated.

 

“That is the water,” Surveyor Sterrett stated, referring to the drawings.

 

Mr. Cargill explained, “What they are saying, Martin, is you are coming up like this and where that breaks over and starts going down into the channel…this is what they are calling the bank edge and then we’d have to be 75 feet out from that.”

 

Surveyor Sterrett stated, “There is a kind of a bank that is down here, where the water would be.”

 

Mr. Culik stated, ‘This is what I am assuming…that we are coming from here on out.”

 

“And the stakes I’m finding are only 33 feet from there,” Surveyor Sterrett explained.

 

Mr. Cargill stated, “It’s not permanent, we’ll make sure that it is 75 feet from bank’s edge.”

 

“I realize that everyone is going to measure the 75 feet different and that doesn’t bother me, but you might be a couple feet off,” Surveyor Sterrett stated.

 

“The problem is that sometimes on these aerials it is sometimes hard to discern where the edge of the bank is. When we get out in the field, that is nothing that we can’t correct,” Mr. Cargill stated.

 

Surveyor Sterrett asked, “Will these things be re-staked again before construction?”

 

“Oh yeah, everything that is out there; turbines, everything will be re-staked before we start any construction. We have to make sure it is correct before we do anything,” Mr. Cargill explained.

 

Surveyor Sterrett stated, “That tower is dependant upon the centerline stake so that will have to…”

 

Mr. Cargill stated, “Well, yeah, but they will still have to come back and stake that because that tower has a coordinate that is sent into the FAA and they have to get it down to within, I think 3 feet.”

 

“Well, I wonder if they have the coordinate right,” Surveyor Sterrett stated.

 

Mr. Cargill replied, “They’ll have the coordinate right.”

 

“So in other words, don’t pay any attention to anything that is out there now,” Board Member Burton stated.

 

Mr. Cargill stated, “Right, out of almost 500 turbines we have yet to put one in the wrong location. It’s very slim that it will ever happen because it’s all based off of where we tell the FAA that turbine is going…and their notice to aeronautical traffic of where that tower is and we have to be within a small corridor and we have to make sure that we are there.”

 

“What I’m saying is if your survey crew has those coordinates now that are too close…,” Surveyor Sterrett stated.

 

Mr. Cargill asked, “Did you measure from the access road to a turbine?”

 

“Yeah,” Surveyor Sterrett replied.

 

“How far was it?” Mr. Cargill asked.

 

“One hundred and fourteen feet…so the access road isn’t far enough away. So, if they got the coordinates now and they go back out there…,” Surveyor Sterrett stated.

 

“Is that an ordinance that they have to be 114 feet or…,” Mr. Cargill stated.

 

“That tower is going to stay. The road can move wherever we have to, but the tower has to stay in that location,” Mr. Cargill explained.

 

“I just thought maybe you might need 114 feet for…,” Surveyor Sterrett stated.

 

Mr. Cargill stated, “No, if it winds up 96 feet then that is what we are using is 96 feet.”

 

Board Member Burton asked, “And with what you are measuring, the towers wouldn’t be infringing…”

 

Surveyor Sterrett, “I didn’t get them all measured.”

 

Chairman Schmierer stated, “So, what do we need to do for them today? We’re giving them the right to encroach.”

 

“We’ll work with Surveyor Sterrett to make sure that we get the width that you need. We don’t want to….it will be re-staked and we’ll let you know when that happens so you can get out and there and double check us,” Mr. Culik stated.

 

“Once I see they are working I wouldn’t have to check them all,” Surveyor Sterrett stated.

 

Chairman Schmierer asked Attorney Loy, “You wanted to write something up on that encroachment, have you prepared that yet?”

 

Attorney Loy asked, “How many encroachments will there be, total?”

 

Surveyor Sterrett replied, “I didn’t count them.”

 

“Approximately 20 turbines,” Mr. Culik stated.

 

“But the road will be what is encroaching, not the turbines,” Board Member Burton stated.

 

“Right, just the access road along the ditch…and it’s all on Big Creek,” Chairman Schmierer stated.

 

Board Member Burton asked, “Will there be three different roads?”

 

Mr. Culik explained where all of the access roads were going to be located.

 

Surveyor Sterrett stated, “They already said that the back edge of the road is going to be on the 75 foot.”

 

“Leaving room between the access road and the berm of the ditch?” Attorney Loy asked.

 

“It would be 59 feet from the access road to the top of the bank,” Surveyor Sterrett stated.

 

“Is that a pretty uniform 59 feet all along the…?” Attorney Loy asked.

 

Mr. Cargill, “The only place it would change is where there is a pretty abrupt corner…if we drift outside of that, we drift outside of it. And then also we might drift inside that 59 feet, but we will try stay and hold that…it’s hard for us, especially with these turbines and long trailers to make some of the turns. But we’ll try to maintain that 75 outside all the way through…”

 

Board Member Burton made a motion to grant Horizon Wind Energy the authority to build access roads, per their drawings, within 59 feet of the top of the ditch. Board Member Heimlich seconded the motion. Motion carried unanimously.

 

Chairman Schmierer asked, “Do they have anything on the lay down yard today?”

 

Mr. Cargill explained, “This is a map of our lay down yard. We haven’t got anything drawn in yet, as far as where the trailer locations are going to be.”

 

Board Member Burton asked, “Who is this on?”

 

Mr. Cargill replied, “I think it is all Hageman.”

 

“Has Farnsworth come up with any better…,” Board Member Burton asked.

 

Mr. Culik replied, “They are working on it right now and we should have that by the end of the week. We may have it tomorrow when we come back up to meet with Joe Rogers (Area Plan). I am certain we will have it by the end of the week.”

 

“Are you familiar with the lay of it, where is the water going to go?” Board Member Heimlich asked.

 

“You can see the contours…most of it is coming this way and part of this here is going this way; it just kind of runs out where the gravel is. There is a high spot out there in the center and it just kind of runs out…most of the water is coming this way and coming towards that…,” Mr. Cargill stated.

 

“There is a low spot here, but you’re not getting into that low spot?” Board Member Burton asked.

 

Mr. Cargill replied, “No.”

 

Board Member Burton stated, “I am assuming that Attorney Loy, even though it’s not a….what they are asking through this map is their lay down yard. They are asking to for a waiver to the drainage plan. This is not a permanent location, it’s just temporary and Farnsworth will have…I don’t need to approve with not seeing anything, but maybe verbally give…if we see the right things that they would be eligible for that without requiring them to go through the full blown plan.”

 

“This is Hageman,” Mr. Culik stated.

 

Attorney Loy asked, “So you are renting this off of them?”

 

“We have a lease with both landowners,” Mr. Culik stated.

 

“There will be 30 acres there,” Mr. Cargill stated.

 

“When you say temporary….for so long as it takes to put up Phase 1?” Attorney Loy asked.

 

Mr. Culik replied, “We will probably use it for Phase 2 as well.”

 

“Temporary meaning the better part of two years?” Attorney asked.

 

“Multiple years,” Mr. Culik replied.

 

“So, they don’t own the pond?” Surveyor Sterrett asked.

 

Mr. Culik replied, “That is a separate ownership. We’ve contacted them and we’ve made an inquiry about actually accessing that water, because we want to put a concrete batch plant and use that water. So we are presently talking to them about that.”

 

Board Member Heimlich stated, “So, probably the simplest thing for a waiver was if you had letters from the two adjacent landowners.”

 

Mr. Culik stated, “This parcel is for sale and we are also talking to a prospective buyer about that as well.”

 

“All of the water is going to run into this pond and it’s not part of this property,” Surveyor Sterrett stated.

 

“We want to keep that pond clean because we want to use that water,” Mr. Culik stated.

 

Mr. Cargill stated, “We’re going to protect it, we have to.”

 

“By doing what?” Attorney Loy asked.

 

“Silt fence, whatever retention pond…whatever we have to do to maintain the quality of that water,” Mr. Cargill stated.

 

Board Member Burton stated, “The other thing that they are saying, and I don’t know that we can prove it yet today, but maybe give them some correspondence like we did two weeks ago about the access road is…by Friday or next Monday Farnsworth is going to have their plan and numbers down to submit to us that this is what our intentions are. We don’t have that today.”

 

Board Member Heimlich stated, “It appears to me that as far as affecting anybody…most of the water is going to go into the pond. Hageman would be the other person possibly affected and that is who they are leasing the ground from. So, if you had letters…”

 

“Letters from Hageman and Waterland Trucking?” Mr. Cargill asked.

 

“Yes,” replied Board Member Heimlich.

 

“They aren’t objecting to the lay down yard. They are aware of it,” Board Member Heimlich stated.

 

“It’ll show it on the plan how we are going to protect the water on that pond,” Mr. Cargill stated.

 

Attorney Loy stated, “Which in effect would be a drainage plan.”

 

Mr. Culik stated, “We’ve already tested the water so we know it’s good for using it for concrete. So our intention is to protect that.”

 

Board Member Heimlich stated, “If you consider that a drainage plan, then maybe your’re not asking for a waiver, I don’t know.”

 

Board Member Burton stated, “The thing here is that you’re saying you are going to protect that pond so you don’t want your run off going on there…”

 

Mr. Cargill, “Potentially we want the run off to go there, but we want to put something in catch the sediment.”

 

“It’s clean water now and we want to keep it clean,” Mr. Culik stated.

 

Attorney Loy stated, “So they are going to put together some minimal kind of drainage design…”

 

“Erosion control, sediment control plan, possibly a detention pond…they are working on that now,” Mr. Culik explained.

 

“And you will give that to Surveyor Sterrett? Then I guess show that to adjoining landowners and then get a letter from the landowners saying that they are aware of the project and that they like the erosion control, detention pond system, right?” Attorney Loy asked.

 

“That’s fine. I don’t even know if they need letters form the landowners around them if they got the plans,” Chairman Schmierer stated.

 

Attorney Loy stated, “I personally would kind of like to see that.”

 

“That’s fine, that shouldn’t be a problem,” Chairman Schmierer stated.

 

“That would satisfy me,” Attorney Loy stated.

 

Mr. Culik asked, “Do we need to formally request a waiver?”

 

“Are we calling it a waiver or…,” Board Member Heimlich stated.

 

Chairman Schmierer explained, “You’re doing a plan anyway…you’re asking for a waiver but you’re having a plan, so I’m not sure you need a waiver with a plan. You have to do a plan anyhow. With a waiver you wouldn’t have to have a plan of any kind. So, you’re doing a plan, you aren’t really asking for a waiver.”

 

Attorney Loy asked, “So, what if anything are you building?”

 

Mr. Culik explained, “Well, there’s going to be construction trailers, gravel lot for storage of wire spools and other equipment coming in, a concrete batch plant, parking...”

 

“How much impervious surface will it be, either by roof or…?” Attorney Loy stated.

 

“Potentially all of it will be,” Mr. Cargill stated.

 

Board Member Heimlich stated, “Part of that is impervious surface now.”

 

Mr. Cargill, “For IDEM, we have to do a storm water prevention plan. Part of that prevention plan takes in the lay down yard, how we’re going to protect the water, how we’re going to protect the adjoining landowners. We have to do it; once that plan is developed you’ll need that plan…”

 

Board Member Burton stated, “That should meet our needs.”

 

Attorney Loy stated, “Get that to Surveyor Sterrett and I would recommend getting something in writing from the adjoining landowners saying they are aware of the project and it looks good.”

 

Mr. Cargill stated, “We’ll get that.”

 

Mr. Culik stated, “A similar thing is that we have a substation interconnect. These plans are a little bit further along. Basically, this is out on 300 West between 600 South and 700 South. We are going to have our substation here and our interconnect station here; it’s going to connect to the high wire. This is the detention pond that will be put in there. Again, the contours are drawn on here. They are working on the top one of being a wet pond and the other will be a dry detention pond. Again, we need to bring this to your attention because this is about a total of about 25 acres.”

 

Chairman Schmierer stated, “You’ll have to get a drainage plan for that. You’ll have to apply for a drainage plan, submit it, and it will be approved by the Drainage Board. Submit them to Surveyor Sterrett and he will get them reviewed and bring them to us.”

 

“And they are working on the drainage plan now,” Mr. Cargill stated.

 

Mr. Culik stated, “There is one other…we are talking to landowners, this access road is coming off of 150 into the turbines from the east. What we would like to do is put in a temporary access road along the ditch bank to bring components into this string. This would be temporary, meaning April through September; put the road in, bring our components in, bring the crane in, and then take that out. Then we would have permanent access from the east.”

 

Board Member Burton asked, “Is there a ditch crossing there?”

 

“No, no ditch crossing, this is on the south side of Big Creek ditch. So, we are presently talking to the two landowners about bringing that temporary access road in and one of the options….one particular field is farmed right up to the ditch bank. One thing we’d like to bring up again is that if we put this temporary road in, rather than putting on the south side of the drainage easement, 59 feet from the drainage ditch bank; could we put that road in along the ditch bank, again as temporary and then take that out and restore it. We have some questions as far as how far from an engineering standpoint, but rather than bringing it out 75 feet we’d like to put it as close to that ditch bank as possible,” Mr. Culik stated.

 

Board Member Burton stated, “The qualifier is going to be accepting liability if the ditch bank fails and who will be responsible, correct?”

 

“We are responsible. That is written our drainage agreement that we are responsible. Rather than going down this guy’s field at 75 feet, we’d like to keep it close to the ditch bank,” Mr. Culik stated.

 

Chairman Schmierer asked, “Who is the landowner there?”

 

“This is Clara Winters and it’s being farmed by the Woods family. Again, this would be temporary, 6 months or so,” Mr. Culik stated.

 

“How far back do you think you’d be?” Surveyor Sterrett asked.

 

“We’ll come off of it a ways, probably…I wouldn’t want it right on the bank head. I’d come off of it probably 20-25 foot and then bring our out road off of that line,” Mr. Cargill stated.

 

“That is a lot of cement trucks going back through there,” Surveyor Sterrett stated.

 

“The thing there is…even their contractors are leery of any road that is unstable. So, we’re going to assume that if you are going to put the road in that you are going to have a stable bank to start with or you’re not going to try to do it,” Board Member Burton stated.

 

Mr. Cargill stated, “Exactly right, and the thing about it is…we don’t want it right on the bank edge we want to come back off of it because we can’t….the closer you get to the bank the steeper the cross slope is. We can’t have over, I think, 3 or 4 percent cross slope on these towers sections and stuff coming in because then might what happen is that might roll off the trailer. So, we’re going to come back down off the bank far enough to where we get a flat enough surface to where we don’t have to cut that much material to get our road flat, to get our components in.”

 

Attorney Loy asked, “The 59 feet is leaving us room enough between the bank and access road to do work?”

 

Surveyor Sterrett replied, “That is on the permanent roads….here they are talking about the temporary road.”

 

Mr. Cargill stated, “We’re constructing this as a means of getting truck traffic all the way from one end to another without having to turn around and come out. It helps us…and once we are through in there, once we get the turbines erected out then we’ll come and pull that road back out and put it back in a shape that is close to what it was before we came in there.”

 

Mr. Culik stated, “This one field is pasture and they are willing to move the fences to accommodate our road. This is actually being cropped, as I said they are cropping all the way up to the bank.”

 

Surveyor Sterrett asked, “Are you trying to stay off of 150 West, is that what you are trying to do?”

 

“We’re trying to stay off 500 South and 150 West,” Mr. Culik stated.

 

“It’s their money. By our agreement, if they damage they fix. And this is just…you’re saying for no more than 6 months, this little piece,” Board Member Burton stated.

 

Mr. Culik, “It is roughly a half mile.”

 

Attorney Loy stated, “Well, everything we’ve recently discussed here is covered by our Road agreement. By the way, we haven’t seen it, has that been signed and returned?”

 

“Yeah, you got the check,” Mr. Culik stated.

 

“I think the check came through, but…,” Attorney Loy stated.

 

“You haven’t seen the document?” Mr. Cargill asked.

 

“No,” Attorney Loy stated.

 

Mr. Cargill stated, “We’ll start chasing that down and see what’s happened…”

 

Chairman Schmierer stated, “I don’t see any problems with it because it’s covered under our drainage plan. As long as you get along with the landowner, that’s the main thing.”

 

“Do you have anything else for us?” Chairman Schmierer asked.

 

“I don’t think so. Thank you very much,” Mr. Culik stated.

 

The second item on the agenda was Lake Shafer Christian Center Drainage Review.

 

Surveyor Sterrett explained, “The church is going to sell Lot 1 off and they had a drainage plan prepared by Mr. Jim Milligan…and with not knowing what was going to be built there they put a swale on the north side of the lot, along the east side running into a swale into a detention pond on the south side of Lot 1 which is between the church and vacant lot. And then they ran an outlet to a proposed storm sewer along Sixth Street.”

 

“Proposed storm sewer…?” Chairman Schmierer asked.

 

Surveyor Sterrett stated, “It’s not built yet, it would be planned with the Sixth Street extension. I don’t know how long….”

 

“That could be a while. That section there doesn’t even have the engineering done yet. At least a couple years…,” Chairman Schmierer stated.

 

Surveyor Sterrett stated, “Well, Engineer Frauhiger has looked at it. He said if the outlet wasn’t in, for the 100 year storm, it would top the pond or get right up to the top of the pond and possibly run over.”

 

Chairman Schmierer asked, “Hasn’t there always been water stand on that lot to a certain degree.”

 

Pastor Nate Pyle commented, “Yeah, a few months of the year and once in a while we’ll get a pond there in the front area.”

 

“There is no Sixth Street engineering plans yet, are there?” Board Member Burton asked.

 

“I do have a plan,” Surveyor Sterrett stated.

 

Board Member Burton asked, “I was going to say…how would he know where to run that drain.”

 

“I don’t know if Mr. Milligan got that plan, I don’t know if he got it off the city,” Surveyor Sterrett stated.

 

A guest with Pastor Pyle stated, “We did call the Indianapolis engineer and he did explain to us that the storm sewer would be coming down through there. He said it would be 2010 or 2011, but there are no plans to build on that property now that we know of.”

 

Surveyor Sterrett explained, “I just have a copy of one sheet of the (Sixth Street) plans, but I don’t know exactly where we’re at, but there will be a tile running down the road, a 12 inch I believe.”

 

Chairman Schmierer stated, “Engineer Frauhiger needs to come in and look at this thing or go out and look at this thing with Mr. Milligan and…”

 

“Well, we looked at it and he sent me an email this morning that said ‘as we discussed I recommend that the above drainage review be tabled until the March 2nd Drainage Board meeting. I need more time to adequately address the outlet situation for the proposed detention pond’,” Surveyor Sterrett stated.

 

Board Member Burton stated, “I think Engineer Frauhiger is ok with the drawings assuming there is an outlet. Where his concerns would be is…”

 

Board Member Heimlich stated, “When you have a proposed outlet, you got to have another option if that proposal never happens.”

 

“And if what Surveyor Sterrett is saying, just assuming what Engineer Frauhiger is saying is that the dry bottom pond is on its limits on a 100 year rain…,” Board Member Burton stated.

 

Board Member Heimlich asked, “Where is the nearest tile there now?”

 

“The nearest county tile is down by the old Dairy Queen. It’s not in too good of shape. It runs west, goes under the railroad, comes back under the railroad a couple times and ends up in Honey Creek. We’ve had some breakdowns on it. Then there is a ravine to the north, north of Norway Road,” Surveyor Sterrett stated.

 

Chairman Schmierer stated, “Well, our engineer says to table this until the 2nd of March so he can get up here to work on it to make sure we can get this solved.”

 

“That was his recommendation. You don’t know what drains that low spot there,” Surveyor Sterrett stated.

 

Chairman Schmierer stated, “There’s a lot of water north of there too, north of your property, there is water that stands in there so I don’t imagine there’s any drainage in there at all. I imagine that’s seepage that gets out somehow. I doubt if there’s any tile in there, I know there’s not a county tile in there because we’ve look at that before.”

 

Board Member Burton stated, “I recommend we take his advice and try to wait and see if he can come up with some confidence in whether this will be adequate.”

 

“You can put it back on the agenda for March 2nd, Surveyor Sterrett. Let’s get it right, let’s don’t make a mess,” Chairman Schmierer stated.

 

“Thank you,” Pastor Pyle stated.

 

The next item is the town of Monon. Dave Scott with the Town of Monon was in attendance to discuss the John Brown Tile.

 

Surveyor Sterrett explained, “This is the new school on the north side of ST RD 16 and the John Brown Tile runs down there here. I think this location…when they built the building they rerouted it. Mr. Scott said they tied it into his new sewer which runs on down and outlets at about the same place.”

 

Mr. Scott explained, “We have a 24 inch that runs down here and runs down through Horton’s. So, this dead ends at the manhole on the north side of ST RD 16. What’s happening…the school is paving the track and making it more impervious area and they want to drain that into that Brown ditch there. Well, in heavy rain conditions it backs up into the school and the school wants to know if we could work on that tile. What I recommend is to…we contracted R&R Visual to do some work for us last year, I’d like to contract them to come in and take root cutters and go through that tile—it’s a 15 inch—and then when they are done I would like for them to televise it so I can see…the problem with that tile is that it runs under several houses in town so it’s kind of hard to work on. We’ve put a manhole on it so that we can…that are about 600 feet apart and that way…we’ve done all we can do with our vac truck, we don’t have root cutters on it. Every time we work on it we get roots out of it.”

 

“Have we got maintenance money in that fund?” Chairman Schmierer asked.

 

“Yeah, we got $5,100 in there. It only brings in $1,239 a year. It hasn’t been collected on for a while,” Surveyor Sterrett stated.

 

“That is all that brings in? I thought there was farm ground to the north or has that been separated off?” Board Member Heimlich asked.

 

“That has been separated off of that,” Mr. Scott replied.

 

“I didn’t know how that was done when that was rerouted,” Board Member Heimlich stated.

 

“What do you think as cost?” Chairman Schmierer asked.

 

Mr. Scott stated, “I’m thinking….a per footage estimate on doing it and it’s about $1.75 to do it. We’re talking about 600 feet. I figured somewhere around $3,000.00 to do it. I could put a not to exceed a certain number…I can’t imagine him going to over that $5,000.00 mark, but I kind of think it will be half of that.”

 

“Did you use them on the Watson Tile?” Surveyor Sterrett asked.

 

Mr. Scott replied, “Right. They had to spend some time on it through town there, but they got it cleaned and we camera-ed it also so we knew where our problems spots were.”

 

“We had DeSabatine come down and run his root cutter through it. He got some roots out of it and then they went ahead, at their expense, and had it done again,” Surveyor Sterrett stated.

 

“When you get done they give you a report with pictures on it to tell you where you have problems and they also give you a disc also,” Mr. Scott stated.

 

Board Member Heimlich made a motion to approve R&R Visual to cut the roots out of John Brown Tile not to exceed $5,000.00. Board Member Burton seconded the motion. Motion carried unanimously.

 

Chairman Schmierer asked if there was anything further for the Drainage Board. Chairman Schmierer then adjourned the meeting.