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December 21, 2009

The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana. Board members present were: President Ronald Schmierer, Vice President Steve Burton, and Drainage Board Member John Heimlich. Also present were Attorney George W. Loy, Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett and Secretary Jamie Rozzi.

Charlie Mellon was also in attendance.

The first item on the agenda was to approve the minutes from the December 7th, 2009 meeting. Board Member Burton so moved. Board Member Heimlich seconded the motion. Motion carried unanimously.


The next item on the agenda was to open quotes on the Isaac Benjamin Maintenance Project. Attorney Loy stated that there were two quotes received, one from County Line Tiling/Excavating and one from Gutwein Bulldozing and Excavating. The quotes were as follows:


County Line Tiling/Excavating: $1,800.00

Gutwein Bulldozing & Excavating $2,350.00


Chairman Schmierer asked, “Where is the Benjamin drain?”


Surveyor Sterrett replied, “It’s on Mrs. Anderson, she was in here last meeting. I think Wayne Hunt is on it…and Hallar. We were going to clean 1,600 feet of it.”


Chairman Schmierer asked, “Are you satisfied with that quote?”


Surveyor Sterrett replied, “I had it estimated at $2,406.00, so yeah…I think Downey farms it and Downey works for Ezra. There is a filter strip along there and they actually talked about hauling the silt off. I don’t know if they’ll do it or not. In the specs it says they need to re-seed it, but if they don’t cover it up then they don’t need to reseed it.”


Board Member Burton made a motion to approve the bid of $1,800.00 from County Line Tiling/Excavating for the Isaac Benjamin Maintenance Project. Board Member Heimlich seconded the motion. Motion carried unanimously.


The next item on the agenda is to set rates for the Emmett J. Rayman Maintenance Modification.


Surveyor Sterrett explained, “Here is a letter from the Tippecanoe County Drainage Board. We requested that they waive their rights.”


Chairman Schmierer stated, “They just want copies of what we do…that’s fine.”


Surveyor Sterrett stated, “We also have our DNR Permit, we got that November 30th.”


Chairman Schmierer stated, “We talked about raising the rates on that…for maintenance modification rates, what did we talk about doing?”


Surveyor Sterrett explained, “My estimate for cleaning the ditch was $70,380.00 and right now, in the fund…at the end of 2009 we will have $15,000.00 already in the fund. So, we talked about raising it four times for three years. It brings in $5,274 a year.”


Chairman Schmierer stated, “You’re going to raise it four times that…for three years?”


Surveyor Sterrett stated, “That will bring in $63,000 and with the $15,000 that will be $78,000.00.”


Chairman Schmierer asked, “Does that seem suitable to everybody?”


Board Member Heimlich asked, “What’s the rate now?”


Surveyor Sterrett replied, “It’s a variable rate…anywhere from 50 cents to $1.50.”


Board Member Heimlich stated, “So, whatever it is times four.”


Surveyor Sterrett replied “Yes, and we were going to do the minimum the same.”


Chairman Schmierer asked, “What is the minimum? Five dollars?”


Surveyor Sterrett replied, “Yeah. There are 6,766 acres in White County and 744 acres in Tippecanoe County.”


Chairman Schmierer stated, “The suggestion from the Surveyor is to raise the maintenance fees four times the collected value now for three years on the Emmett J. Rayman Maintenance Modification.”

Board Member Burton stated, “I want to abstain because…I’m not on it, but I’m really close to it.”


Board Member Heimlich made a motion to approve the maintenance modification rates for the Emmett J. Rayman Drain. Chairman Schmierer seconded the motion. Motion carried.


Surveyor Sterrett stated, “So, we’ll probably have a maintenance hearing at the second meeting in January.”


Surveyor Sterrett updated the board on upcoming projects. He stated, “We are surveying the Helfrick ditch in Pulaski County now. Diener ditch is on the drafting board and we’re waiting on our copier to get fixed. The Loretta Shepard is also on the drafting board.”


Chairman Schmierer asked if there was anything further for the Drainage Board. Chairman Schmierer then adjourned the meeting.