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February 1, 2010

The White County Drainage Board convened at 11:10 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana. Board members present were: President Ronald Schmierer, Vice President Steve Burton, and Drainage Board Member John Heimlich. Also present were Attorney George W. Loy, Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett and Secretary Jamie Rozzi.

Also in attendance were Engineer Todd Frauhiger, Peter Park and Jeff Nemeth representing Horizon Wind Energy, Sharon Watson representing White County Soil & Water, and Charlie Mellon.

The first item on the agenda was to approve the minutes from the January 18th, 2010 meeting. Board Member Heimlich so moved. Board Member Burton seconded the motion. Motion carried unanimously.

 

The next item on the agenda was Meadow Lake Wind Farm Phases Three, Four, and Five Drainage Agreement.

 

Surveyor Sterrett explained, “My concern was where the access roads were going to cross our ditches. They have sent me the calculations and Todd has reviewed…looked at them this morning. I think we’re going to get back with their engineers and try to get some stuff ironed out.”

 

Chairman Schmierer asked, “Ok, so do we want to put that off until the next meeting then?”

 

Surveyor Sterrett replied, “Yes.”

 

The next item on the agenda was Meadow Lake Wind Farm II Substation II Drainage Plan Revision.

 

Board Member Burton asked, “While we’re on the subject of the wind farms, I saw an email from Alvin where he was talking about cornerstones and was that email true? Or did you disagree with it?”

 

Surveyor Sterrett stated, “About where Wes Myers had replaced them? Well, I assume it’s true. I went out and spent a half day on 300 West which had been resurfaced and all of those were back in, but I haven’t looked at them all. It would take me a week or two to look at them all.”

 

Board Member Burton asked, “You can actually see them?”

 

Surveyor Sterrett stated, “Yeah, they replaced them, after it was resurfaced they put them in.”

 

Chairman Schmierer asked, “So they’re in the road?”

 

Surveyor Sterrett stated, “Yeah, on 300 West. I didn’t get a chance to look at any others. Farnsworth did ALTA surveys which are minimum standard details and they have to set the monuments. So, I’m assuming that they have those set. They gave me a copy of those ALTA surveys that are still being looked at, at the legal department, and they haven’t got the finals yet which will be recorded.”

 

Surveyor Sterrett explained, “This is Substation II. This is the detention pond. Before there were two surface outlets going out of this pond and now they’ve revised the plan with Todd’s help. Todd has reviewed it.”

 

Engineer Frauhiger stated, “Yes, basically what they have done is they’ve taken the twelve inch tile and extended it all the way over to the tile (Bush Tile) and eliminated the twin pipes that were going to dump surface on to the neighbor’s property and work its way over. There is still an emergency spillway which we’ll require, but it shouldn’t be active. Only if the twelve inch tile is clogged will it be active. I got the calculation about a week and a half ago. I spoke with their engineer, and Denny and I were in a conference call with a number of people last week. Their review is done and ready for approval.”

 

Chairman Schmierer asked, “Do you have any questions for them?”

 

Board Member Burton stated, “That has to be better than what they had before they ever constructed it because if it wasn’t there the over ground water would just run across there. You are holding that water and displacing the tile capacity, not what surface water would do.”

 

Engineer Frauhiger stated, “Right.”

 

Surveyor Sterrett stated, “But, we didn’t have calculations to prove that tile could handle it.”

 

Chairman Schmierer asked, “Will that tile handle it?”

 

Engineer Frauhiger replied, “Yes. Originally what was going to happen was there were going to be under drains in the pond which was going to tie in to the twelve inch, but I said I’d feel safer with the riser. They still might put the under drain in, but I feel safer with the riser to make sure we don’t over top.”

 

Chairman Schmierer asked, “Ok, but it’s ready for approval?”

 

Board Member Burton made a motion to approve the drainage plan for Meadow Lake Wind Farm II Substation II. Board Member Heimlich seconded the motion. Motion carried unanimously.

 

The next item on the agenda was Meadow Lake Wind Farm requesting to utilize Phase I Laydown Yard for Phases III and IV.

Chairman Schmierer stated, “This is out at I-65 and US 231 at Wayfara. What is going to be different about from your present use?”

Mr. Park explained, “Nothing, other than we’re just going to be….nothing in terms of infrastructure…Just setting up the trailers for Phases Three and Four. Legally, from our end we have to sign a lease to bid three and four and we just need approval that the original drainage plan will hold.”

 

Board Member Heimlich made a motion to permit Meadow Lake Wind Farm to utilize Phase I Laydown Yard for Phases III and IV. Board Member Burton seconded the motion. Motion carried unanimously.

 

Board Member Burton stated, “Another thing while we are here…we talked about it briefly, just to make sure Peter (Park) is up to speed. The setbacks for the county… for the encroachment.”

 

Surveyor Sterrett stated, “I was getting ready to write up some details of what we needed to get to them. If you want to discuss it now…”

 

Board Member Burton stated, “Well, I just didn’t want to get out of here while everyone was sitting here…to make sure we’re all working on the same page. You’re going to be handling that?”

 

Mr. Park stated, “It actually comes out of Allison’s office. She is waiting for the surveyor to give her some detailed maps. She’ll handle it the same way that Phase I and Phase II if that meets with your satisfaction.”

 

Attorney Loy stated, “Yeah, and as I think we’ve discussed in the past, as so long as the maps that are attached that are sent consist of the routes of our drains, whether it’s open drain or tile, and then the specific locations in respect to those drains, albeit access roads, underground buried things, or anything that you have; anything that is 75 feet of the center line of the tile or the crest of a ditch showing the exact location. That is important given this is a long standing project and surveyors, county attorneys, and commissioners come and go.”

 

Board Member Burton stated, “More specifically, how it deals with us, not the landowner or anyone else. It needs to reference were where that point of easement is.”

 

Attorney Loy stated, “And that includes access roads that go over a county tile or anything else that goes over that.”

 

Mr. Park asked, “So, are the maps we have been working off of….is that sufficient as a map?”

 

Mr. Nemeth stated, “Yeah, Allison stated that those weren’t sufficient and she will get…”

 

Surveyor Sterrett stated, “I think we need the names of drains, the distance off of the improvement…”

 

Attorney Loy stated, “A map showing what the infrastructure specifically consists of and our right-of-way, and the name of the drain.”

 

Board Member Burton stated, “Ok, I just wanted to make sure that we were going the same direction.”

 

The next item on the agenda was to discuss crossing repair on the Joseph Kellenburger drain.

 

Surveyor Sterrett explained, “If you will remember from our last meeting we discussed a repair that had been made on 300 West, north of Hanenkratt. Honey Creek was going to pay a third, since it was the Kellenburger we said we would pay a third, and county highway was going to pay a third. I have the correct statement now. It was $3,947.75 for our third. I went out and looked at it. It has 90 feet of pipe in it; it looks like they did a nice job.”

 

Chairman Schmierer asked, “Who did the job, do you know?”

 

Surveyor Sterrett replied, “Krintz…Stu Krintz.”

 

The next item on the agenda is to discuss the log jam on the Conn Drain.

 

Surveyor Sterrett explained, “There is a log jam. The bank is washed out on this side and the other side. I tried to get some pictures…”

 

Chairman Schmierer asked, “Do you have anyone contracted to get it out?”

 

Surveyor Sterrett replied, “Well, Blackman found it because one of their sons just bought the ground on each side of the ditch. They wanted to know if we could get it cleared out of there, but it’s not on maintenance. That is the one we were going to have a joint board on. George (Loy) gave me an ordinance that we can work…according to IC 36-9-27-44 we can spend up to $1,500 on a drain a year that would come out of the General Drain Improvement Fund. I didn’t know whether we could use that.”

 

Attorney Loy stated, “If it hasn’t been set up…”

 

Surveyor Sterrett stated, “Yeah, it has NOT been set up on maintenance.”

 

Board Member Heimlich asked, “Where is this at?”

 

Surveyor Sterrett replied, “Northeast part of the county, about a mile south of the county line.”

 

Board Member Heimlich asked, “Does it flow into the Tippecanoe?”

 

Surveyor Sterrett stated, “It flows into the Indian Creek and then flows into the Tippecanoe. It flows from Cass County and they have all of theirs cleaned up. It is north of ST RD 16.”

 

Board Member Burton asked, “Does Cass County flow into us or do we flow into them?”

 

Board Member Heimlich replied, “Cass County flows in…for some reason years ago…that’s one of the things that screwed up this Indian Creek. It’s called the Conn in Cass County and they had cleaned their part, but then it flows into White County and there are three miles that is all grown up and they didn’t want to pay anything toward Indian Creek because they said they’ve been cleaning on theirs. I don’t know how that ever got cleaned because it had to go through White County to…”

 

Surveyor Sterrett stated, “Yeah, all their water comes into…”

 

Chairman Schmierer asked, “Do you think $1,500 will clean that out?”

 

Surveyor Sterrett stated, “I told him that was all I could spend. Blackman’s said they would keep track of their time. I told him that was all we could spend and he said he wouldn’t go over that.”

 

Chairman Schmierer asked, “Do you want a motion?”

 

Board Member Burton made a motion approve the Surveyor to spend $1,500 on the Conn Drain to remove a log jam. Board Member Heimlich seconded the motion. Motion carried unanimously.

 

The next item on the agenda was to discuss the time frame for the Emmett Rayman Maintenance Project.

 

Surveyor Sterrett asked, “Yeah, did we want to get quotes on that this year. It’s ready to go and next Friday the Judicial Review will be up.”

 

Chairman Schmierer asked, “I would imagine they would just want to get it done, don’t you?”

 

Surveyor Sterrett stated, “There is a lot of it with filter strip on it that we wouldn’t be interfering with spring farming, but I don’t know…10 miles, I don’t think they could get that done by spring.”

 

Board Member Burton stated, “It wouldn’t hurt to bid it, even if…”

 

Chairman Schmierer stated, “I don’t see any reason not to go ahead and do it. If it’s too far along we can tell them to hold up until fall.”

 

Surveyor Sterrett stated, “At the last meeting, Allen Howe was here about Milt Cole wanting the Rankin-Luckey and the Boulden cleaned out. I went up and looked at it. There is $5,500.00 in the maintenance fund and I think we can do it for that. Can I go ahead and get some bids on it?”

 

Chairman Schmierer stated, “I don’t see why not…the money is in there. Go ahead and get some quotes on it. Are you just going to have them go to the original level?”

 

Surveyor Sterrett replied, “Yeah. We took some shots on it, it’s got some flow.”

 

Surveyor Sterrett also presented the list of drains that needs to be collected on for 2010 for the White County Drainage Board to sign. Board Member Burton made a motion approve the drain assessments for 2010. Board Member Heimlich seconded the motion. Motion carried unanimously.

 

Surveyor Sterrett reported on an email received from the County Surveyor’s Association regarding proposed Senate Bill 282 and explained what they are trying to do.

 

Chairman Schmierer asked if there was anything further for the drainage Board. Chairman Schmierer then adjourned the meeting.