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March 15, 2010

The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana. Board members present were: President Ronald Schmierer, Vice President Steve Burton, and Drainage Board Member John Heimlich. Also present were Attorney George W. Loy, Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett and Secretary Jamie Rozzi.

Also in attendance were Charlie Mellon, Brian Furrer, Travis Ezra, John Warner, James Haller, and Edward Bruder.

The first item on the agenda was to approve the minutes from the March 1st, 2010 meeting. Board Member Heimlich so moved. Board Member Burton seconded the motion. Motion carried unanimously.

 

The next item on the agenda was to open the quotes for the Earl A. Diener Maintenance Project. Attorney Loy explained that four quotes were sent out and only one was received.

 

The quotes were as follows:

 

County Line Tiling/Excavating $8,739.00

 

Attorney Loy stated, “Consisting of dredging and brushing the existing open drain per plans and leveling spoil Branches #1 and #2 of the Earl Diener Drain.”

 

Board Member Heimlich asked, “What was your estimate?”

 

Surveyor Sterrett replied, “$23,600.00. There were also…on the specs there were also some tile repairs. I hope they…”

 

Attorney Loy stated, “You can take a look, but it says dredging and brushing the existing open drain per plans and leveling the spoil.”

 

Surveyor Sterrett stated, “I had on the specs that there are approximately 16 tile outlets on the Diener Ditch and Branch #1 and Branch #2 of the Diener Ditch that are in need of repair. The cost of repairing these should be part of the contractor’s bid.”

 

Chairman Schmierer stated, “You better talk to Mike before we accept his bid. Check it out and let us know at the next meeting for sure.”

 

Surveyor Sterrett asked, “To check out to make sure he had bid the repair of the 16 tiles?”

 

Chairman Schmierer stated, “If he didn’t then you have plenty of time…If you could find out this week you could probably ask for quotes again.”

 

Surveyor Sterrett asked, “And if he did include that?”

 

Attorney Loy stated, “Just make sure he is bidding what you want?”

 

Board Member Heimlich asked, “How many tile?”

 

Surveyor Sterrett replied, “I had 16. I had $5,000 for tile repair and $18,000 for the ditch work.”

 

Chairman Schmierer stated, “Well, to be fair to him and fair to use to make sure that we’ve got apples to apples…then if you have to re-quote it you’ve got plenty of time. It won’t take long to send out quotes again, you’ve got it all available. So you ought to be able to find out this week sometime and we can open quotes next weekend couldn’t we?”

 

Surveyor Sterrett asked, “So, if he’s quoted it right…then we don’t need?”

 

Attorney Loy stated, “I’ll talk to you about it.”

 

Board Member Burton stated, “If we go ahead and accept the bid of $8,739 and he says that it doesn’t include the tile work it still going to be an extremely competitive bid...we’d still have a cap on it.”

 

Attorney Loy stated, “And he was the only one that responded….yeah, you can do that.”

 

Board Member Burton made a motion to accept the quote for the Earl Diener Maintenance Project from County Line Tiling/Excavating in the amount of $8,739.00. Board Member Heimlich seconded the motion. Motion carried unanimously.

 

The second item on the agenda was to open quotes for the Emmett J. Rayman Maintenance Project. Attorney Loy stated that one quote was received from County Line Tiling/Excavating

 

The quotes were as follows:

 

County Line Tiling/Excavating $60,000.00

 

Attorney Loy asked, “What was your estimate?”

 

Surveyor Sterrett replied, “$70,380.00 and we sent that to four or five (contractors).”

 

Attorney Loy stated, “His quote was for $60,000.00; dredging the existing channel, clearing the brush and trees from one side of the Emmett Rayman, and dredging the George Stockton Ditch burying the brush and trees from one side.”

 

Chairman Schmierer stated, “I would say there is no reason we can’t accept that.”

 

Board Member Heimlich made a motion to accept the quote for the Emmett Rayman Maintenance Project from County Line Tiling/Excavating in the amount of $60,000.00. Board Member Burton seconded the motion. Motion carried unanimously.

 

The next item on the agenda was to review plans for BioTown Ag, Inc. Digester.

 

Surveyor Sterrett stated, “I can show you the plan. There was a drainage plan done and a report filed.”

 

Chairman Schmierer asked, “Has Todd reviewed these?”

 

Board Member Heimlich stated, “Denny and I went out and looked…the water all comes….”

 

Surveyor Sterrett stated, “His plan was to use the detention….which was a swale…”

 

Chairman Schmierer asked, “Are you going to let this go through without Todd looking at it? Did he send any money in for the review?”

 

Surveyor Sterrett stated, “No. The storm water runoff…the total disturbed area would be 4.2 acres, of which 2.4 acres would be impervious and 1.8 would be gravel lanes and lots. The point discharge location will remain the same for this property which will be a 12 inch diameter culvert pipe located at the northwest corner of the property. So, the water is going…he is building a drainage swale around the buildings and it’s all going to run over here and go into this detention.”

 

Chairman Schmierer asked, “What about a drainage permit?”

 

Attorney Loy stated, “You don’t need one.”

 

Surveyor Sterrett stated, “He owns all the way around it.”

 

Board Member Heimlich stated, “The ground is all his and as far as discharge into the ditch…”

 

Attorney Loy stated, “And he has an IDEM permit.”

 

Chairman Schmierer asked, “Are you alright with this Steve (Burton)?”

 

Board Member Burton stated, “Well, yeah my only concern is will this water overtop the county road where it’s going to exit?”

 

Mr. Furrer stated, “We’re not changing direction of any water. All we are doing is adding some impenetrable surface to this and I don’t think it’s going to have an impact. The water is not current ever going on the top of the county road, except for that one summer when we got 7 inches…”

 

Board Member Burton stated, “That’s what my question was, whether there was an existing problem at that point of egress and whether this would have influence and if that’s not the case then it’s probably going to stay there then.”

 

Chairman Schmierer asked, “How much more hard surface are you putting in than you have now?”

 

Surveyor Sterrett stated, “Your plan says 2.4 acres.”

 

Chairman Schmierer stated, “Normally, Brian, we make you get a drainage permit and that is the reason we’re reviewing it. We’re trying to avoid that, but that is the reason we are asking so many questions. That saves you a couple thousand dollars.”

 

Board Member Heimlich made a motion to grant a waiver from the White County Drainage Ordinance to BioTown Ag Inc. and to accept the plans that were submitted and approved for the digester. Board Member Burton seconded the motion. Motion carried unanimously.

 

Surveyor Sterrett stated, “I was asked by Townsend if they were going to able to bid the spraying this year? Dan Alexander, who worked for them all the other time, is back with them. He wanted to make sure he would get to bid the spraying this year.”

 

Chairman Schmierer stated, “I don’t see anything wrong with it. Let them bid…they came in and did it all for free.”

 

Surveyor Sterrett stated, “And I think I looked at every ditch they sprayed.”

 

Chairman Schmierer asked if there was anything further for the Drainage Board. Chairman Schmierer then adjourned the meeting.