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May 3rd, 2010


The White County Drainage Board convened at 10:30 A. M. in the Commissioners’ Room of the White County Building, Monticello, Indiana. Board members present were: President Ronald Schmierer, Vice President Steve Burton, and Drainage Board Member John Heimlich. Also present were Attorney George W. Loy, Surveyor Dennis Sterrett, Drainage Assistant Mary Sterrett and Secretary Jamie Rozzi.


Also in attendance were Engineer Todd Frauhiger, Sharon Watson with White County Soil & Water, David Rosenbarger, Charlie Mellon, and Chad Baker representing Right-of Way Management.


The first item on the agenda was to approve the minutes from the April 19th, 2010 meeting. Board Member Heimlich so moved. Board Member Burton seconded the motion. Motion carried unanimously.


The next item on the agenda was Meadow Lake Wind Farm Operations & Maintenance Facility Drainage Review – Revised.


Chairman Schmierer asked, "Did that drainage they put in help you any?"


Mr. Rosenbarger replied, "No."


Chairman Schmierer asked, "Did it hurt you?"


Mr. Rosenbarger replied, "No."


Chairman Schmierer stated, "Just the same as it always was, it’s always been wet."


Engineer Frauhiger explained, "The site that Denny just showed….the new expansion is this way. The existing detention pond is basically in this area and that will be filled in. A new detention pond will be down here in the southwest corner. There is a 12 inch outlet pipe from the detention pond that will outlet on to a rip-rap pad to dissipate the energy and then surface water will flow down around the corner, back to the inlet. There is also, halfway through that 12 inch pipe through the embankment, there will be a manhole with a six inch drain tile out of the bottom of that manhole about a foot lower than the 12 inch pipe. The one concern that we have is that we got an invert for that tile here, but down here where they are actually tiling in, they don’t have the invert sized. They are showing the invert at 690.1, which would be fine because invert at the manhole is 694, so there would be four feet of fall. We’re not totally sure of that invert, they are supposed to verify it, but if that elevation is correct then we are in good shape. Then what will happen is…the first amount of water coming from the pond will use that six inch and stay underground. When that six inch is overburdened and you get a foot of water flowing through that manhole, you’ll then have over land discharge to the 12 inch pipe."


Mr. Rosenbarger stated, "I have a question which you’ll probably get to it, but…the first plan they were going to hook that six inch up to her private tile. What was supposed to happen, what you’re saying….there is no inlet there…they tied all their roof drains, parking lot…all underground, is that not this phase?"


Engineer Frauhiger stated, "That is not this phase."


Surveyor Sterrett stated, "Not now. You can see the roof drains going in here…"


Engineer Frauhiger stated, "Everything is going to the detention pond. It shouldn’t have happened…and if you would have notified us we would have gotten that corrected for you."


Mr. Rosenbarger asked, "There is tile running around that building site catching the roof drains and parking lot drains…where does that drain out on top of the ground and into the detention pond? So, it will come out on the southwest side of that dike into the detention pond."


Engineer Frauhiger stated, "And then it flows through the detention pond to the outlet. The concern he is talking about is that in Phase One and Phase Two the downspouts for the parking lot and downspouts were supposed to go to the detention pond. They got tied directly to the six inch pipe and they by-passed the detention pond, which was not supposed to happen. I guess he found out about it a month ago and we found out last week. That is all being corrected here, but we need someone to make sure that same thing doesn’t happen again."


Mr. Rosenbarger asked, "And then up to the northwest, is that going to be all gravel?"


Engineer Frauhiger replied, "Correct."


Board Member Burton asked, "And that pond is big enough?"


Engineer Frauhiger replied, "Yes, that pond is big enough. We did all the calculations, confirmed the discharges, everything should work. It just has to be understood that there will be some over land flow when that six inch reaches its capacity. And the only other thing is that as long as that 690 invert is correct, which they are going to verify, everything will work."


Chairman Schmierer stated, "So, you are saying that it is ready for approval."


Engineer Frauhiger replied, "Ready for approval. I guess one other thing we might want to put in the minutes, just so there is no confusion at all….it is our understanding, and we are approving, that the roof drains and parking lots all drain through the detention pond…subject to…they have to go through the detention pond."


Board Member Burton asked, "Existing or just additional?"


Engineer Frauhiger replied, "Well, everything…they are going to disconnect the existing buildings and connect the new buildings up so everything is going to go through the detention pond."


Mr. Rosenbarger stated, "The one that is out there by the highway and the one they are hooking up to…I’d like to see that dressed up a little nicer."


Surveyor Sterrett stated, "That probably isn’t going to be down there anymore."


Engineer Frauhiger stated, "I don’t know how close you can keep an eye on them, but, we could also—at crucial stages like that it seems like it would be good for Denny or someone out there to look at it. I understood that you got some feedback that it was Morton Builders doing everything. That is not correct, the owner, Horizon, is responsible. So, any questions go directly to them regardless if Morton Builders is doing the design build or not."


Board Member Burton made a motion to approve the Meadow Lake Wind Farm Operations & Maintenance Facility Drainage Review – Revised. Board Member Heimlich seconded the motion. Motion carried unanimously.


The next item on the agenda is to open sealed quotes for the 2010 Spray schedule.


Attorney Loy stated, "We are opening our quotes for our 2010 spraying contract. It looks like we have five…is anyone here from another company that thought they submitted a quote?"


The quotes were as follows:

Daltons, Warsaw $37,823.00

Shideler Spray, Eaton $18,650.00

Anderson Tree Company, West Lafayette $39,021.27

Right of Way Management, Auburn $28,283.14

Townsend Tree Service, Parker City $15,986.15


Chairman Schmierer questioned, "Why don’t we take them under advisement until the next meeting….you can go through them and take a look at them? Don’t you think you better?"


Surveyor Sterrett replied, "Well, yeah."


Board Member Heimlich stated, "That is quite a bit of difference there."


Surveyor Sterrett stated, "Shideler did it last year...and we had Townsend going at the same time."


Board Member Heimlich asked, "When was the last time Dalton’s got it?"


Surveyor Sterrett replied, "Not since I’ve been here. You know, I’d like to get them started as soon as possible, because we put a deadline of July 8th."


Chairman Schmierer asked, "Do you think that two weeks is too long to approve them? Basically speaking, are you satisfied with Townsend, the low bid?"


Surveyor Sterrett stated, "I went out and checked...Shideler and Townsend. They got a kill. I haven’t checked it this spring."


Board Member Burton stated, "We’re comfortable with either…we’ve used either one of those companies. If we just let him research and we follow through."


Attorney Loy stated, "I guess you could accept Townsend subject to Denny’s approval. And you do need to look over…"


Board Member Heimlich stated, "Make sure all the ditches are on there."


Chairman Schmierer stated, "If it’s not right, you have the go ahead to go with Shideler."


Attorney Loy stated, "They did a price per mile and I just want you to make sure they did the math right. Also, what they are using…"


Surveyor Sterrett asked, "What did they charge per foot?"


Attorney Loy stated, "$432.96. They are using 100 gallons water, 3 quarts Garlon 3A, 4 ounces Stalker, 1 pint NuFilm, and 8 ounces Mistrol."


Surveyor Sterrett stated, "I think that’s what they used last year."


Mr. Baker representing Right of Way Management explained, "If you’d like for me to voice my opinion, that’s a very good price. I do spraying and have for 32 years, my dad started the business. We don’t use the same type of equipment; we use a little higher clearance. I did work for Jasper County last year. It’s tough…because there’s a smaller window to do it. When you get that good of price it’s hard to tie a contractor down and say you have to do it in June because all these guys have different counties we’re trying to do at the same time. I think your agricultural areas are a little more important than some of the other places, so…if that’s the case and you want to lean on someone a little bit more and get a better application….I haven’t had a chance to talk to you guys but this is the type of equipment we use and it’s different than just regular pickups. I’m not looking to get work…I’m not close. The mix rate seems right as long as they are following up right. Timing is definitely the biggest issue."


Chairman Schmierer stated, "Well, look at Townsend and if it’s not alright then go to Shideler and get it done."


The Board thanked Mr. Baker for his information. Board Member Burton made a motion for Denny to approve, at his discretion, Townsend Tree Service as the contractor for 2010 spraying with Shideler Spray Service being the alternate. Board Member Heimlich seconded the motion. Motion carried unanimously.


The next item on the agenda was to discuss the payment for the John Unroe Project in Wolcott.


Surveyor Sterrett explained, "The first bill they sent us was for $17,493.00, but they only picked up the video and one other item, that is all they billed us for. I called the state and we talked about it and they said I had to contact the feds so I called them. He said he saw where they left off some items. So, then I got this bill back for $42,994.50 and that is what I added up based on their quotes…but they didn’t include the hot mix asphalt in that quantity. So, Todd and I discussed it this morning….and I talked to Dan Corbin (INDOT) and he said they might just throw the patch in on top of the trench on Scott Street. They want us to submit an initial deposit of $42,994.50."


Board Member Heimlich stated, "So you think its right, except for the asphalt which you said they might do anyway."


Engineer Frauhiger stated, "I don’t think they’re going to be able to separate the asphalt out. The original cost estimate was $72,000 so we are $32,000 lower."


Surveyor Sterrett stated, "And we raised the maintenance 25 percent."


Engineer Frauhiger stated, "In reading the agreement that we signed, I would almost say that is going to be the final…the only thing we might do is that the brick manhole…if they get into that they can’t get into without falling apart we’ll add one more manhole for $1,700 in, but looking at the contract I think that will be it."


Board Member Burton made a motion to approve the payment of $42,994.50 to INDOT for cost sharing of the John Unroe project. Board Member Heimlich seconded the motion. Motion carried unanimously.


The next item on the agenda was to discuss a rock chute on the W. A. Pitts.


Surveyor Sterrett explained, "Back in 1995 or 1996 there was a rock chute put in on the W. A. Pitts, goes into the Holliday drain, which is about 500 feet and empties into the Big Pine. The owner called me up and said that the rock chute was in pretty bad shape and that it was being undermined. So, we went out and looked at it and it’s pretty bad. It will probably hold up another year or so, I can’t see that it’s putting too much silt in the ditch. I think they built a waterway up to that rock chute that was already there with Soil & Water. He’s already in the program and it’s his turn to sign up again. He wants to sign up, but they told him that he needed to replace that grouted rock chute. It’s the end of the waterway."


Board Member Burton asked, "Didn’t we clean that?"


Surveyor Sterrett replied, "We cleaned the Holliday…is it regulated there?"


Surveyor Sterrett stated, "The W. A. Pitts tile is regulated, it has its own maintenance and the Holliday is regulated…the open ditch is regulated and its got its own maintenance fund, but the estimate is $20,000 to put that rock chute in like Soil and Water wants it."


Sharon Watson stated, "It’s FSA…it’s an FSA program."


Board Member Burton asked, "Is this the Holliday or is this being assessed to the Big Pine?"


Surveyor Sterrett stated, "That was my question before, where did the money come from when the Drainage Board put it in, it came from the Pitts tile. They raised the maintenance on it. I think there was probably $14,000 in the Pitts fund. Actually, it’s the landowner’s responsibility. He’s signing the contract with FSA to renew his grass waterway."


Chairman Schmierer stated, "So, it’s his responsibility to put that in, instead of us. What if we shared cost with him?"


Surveyor Sterrett replied, "Yeah, that’s what we’ve been doing. His cost is going to be…the most he could get out of it was $5,500…so his out of pocket cost was going to be $14,500. He’s got a lot of it in conservation. He was going to get back with Dan Davis. I guess we just need to wait and see what he wants to do."


Chairman Schmierer asked if there was anything further for the Drainage Board. Chairman Schmierer then adjourned the meeting.