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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on June 21, 2010 for the purpose of discussing the additional appropriations and other business that might come before the membership.

Council President Richard Horton called the Council meeting to order in joint session with the Commissioners. The following members were present:

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Bruce D Clear Raymond L Kramer Jr

Dennis D Cain

 

For content of joint session, see Commissioners’ minutes.

MINUTES

 

Councilor Kramer made a motion to accept the May 17, 2010 minutes. Councilor Carter seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

 

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY GENERAL FUND

Wabash Valley Hospital $91,887.00 -0-

__________ __________

TOTAL $91,887.00 -0-

 

WHITE COUNTY GENERAL FUND

4-H Fair $20,000.00 -0-

CDC Resources $52,530.00 -0-

Council on Aging $11,500.00 -0-

__________ __________

TOTAL $84,030.00 -0-

Council President Horton asked Auditor Guingrich if there would be enough money in the general fund since having the tax collection to cover the above expenses. She said there was.

The Councilors agreed to have these expenses paid out of the usual funds instead of appropriating the funds.

REQUESTED ALLOWED

WHITE COUNTY AUDITOR

Jail Lease Rental $ 2,500.00 $ 2,500.00

__________ _________

TOTAL $ 2,500.00 $ 2,500.00

Auditor Guingrich said the money is in the fund, she just needs permission to use it. She had based her budget using the rental from the end of one year and the beginning of another instead basing it on the rental fees from the same year. This caused a $2,500.00 discrepancy.

Councilor Cain made a motion to appropriate the above amount from the Jail Lease Fund #148. Councilor Hendryx seconded the motion. Vote: Unanimous

WHITE COUNTY TREASURER’S DEPARTMENT

Part-time $ 6,000.00 $ 6,000.00

Overtime $ 2,000.00 $ 2,000.00

__________ __________

TOTAL $ 8,000.00 $ 8,000.00

 

Councilor Kramer made a motion to appropriate the above amount from the General Fund. Councilor Cain seconded the motion. Vote: Unanimous

NON-BINDING BUDGETS

 

Department of Local Government Finance Representative Miranda Bucy said she will be doing the White County Budget Workshops on August 3, 4, & 5. She will recommend each person come to the Auditor’s office upon leaving her to turn in copies of the budget forms needed for Council’s approval. As a result the Council could have forms to review earlier. Council President Horton suggested meeting August 7, 2010 at 8:00 AM to begin reviewing the non-binding budgets. It is important to sign and date the forms on the date reviewed.

President Horton asked if the Library budgets would be binding this year. Ms. Bucy said anytime the Library budgets increase over the growth factor (which is 3%) then the budget review decisions will be binding. Ms. Bucy said libraries are careful not to go over the growth factor percentage so the budgets will not get cut. Secretary Nydegger asked if there was a tendency to go higher in the past. Ms. Bucy said only if there was a debt for a new library or if a budget was denied and forced the number back to zero and going from a zero budget to any kind of budget will be more than 3%.

Solid Waste budget is covered by Jasper County because that is their major county, so White County doesn’t have to review it.

According to Ms. Bucy the State recommends councils review form #1, which is a break down of the budget, and #4B, which is a worksheet that puts everything together. She said last year White County also reviewed the revenue sheet form #2.

President Horton asked what the State’s expectations are for tax billing. Ms. Bucy said the State wants the ratio study done and approved by May 31st (for 2010 pay 2011 tax bills); they want information rolled from the Assessor to the Auditor by July 1st; and assessed values by August 2nd. She said there was no way White County could meet that deadline, but it looks like the County should be on schedule for next year.

GRANTS & COUNTY REVENUE FUND

 

Auditor Guingrich said Randy Mitchell >>>????? is working on a grant and he needs to know why White County has large sums of money in funds that are not being used. He has to provide an explanation to justify the need for a grant. President Horton read off the Funds being referred to: Rainy Day; $1,022,828, CEDIT; $1,761,248, River Boat; $515,997, County Revenue; $112,567, and Solid Waste Reserve; $6,939,635. He said the Solid Waste Reserve is to be used for environmental clean up and not touched by the Council except to borrow for big projects and paid back. CEDIT is used for Economic Development and it’s been used for road repair & construction. Rainy Day Fund has been used the last couple of years for income shortfalls until taxes were collected. Riverboat can be used for any governmental need. It seemed to most of the Councilors that it was used for the Highway Department (Auditor Guingrich will research it). Auditor Guingrich said most of the money in County Revenue has been transferred out. The County Revenue was money from the Building Department because they were tracking to see if the Building Department could be self-sufficient (although that money is easily tracked by its identification number and would not need to be put in a separate account). That is the procedure the other offices use to track money put into the General Fund.

Councilor Clear made a motion to close the County Revenue Fund and transfer any balance into the County General Fund continuing to track Building Department money going into it by its identification number. Councilor Hendryx seconded the motion.

Vote: Unanimous

Councilor Carter questioned how there could be two and a half million in CEDIT when the Council draws from it regularly for the Highway Department and other means. He figured about $600,000 or so gets put into it yearly, and huge amounts are spent out of it, so to have a total in it equaling four years of revenue doesn’t add up. Auditor Guingrich said this year’s revenue to date is $877,000. The high balance is most likely because of all the loans that were recently paid back by the County. Councilor Kramer noted the Council had wanted to build it up so it could be used for bond services on the Wolcott Corridor which hasn’t been used. Auditor Guingrich said she can print or email individual fund history report on any fund at any time. President Horton would like to see the Windmill report in July (fund #221). The Windmill money is changing quickly because it’s currently being distributed. Auditor Guingrich will have all the current reports ready for Council at budget time. President Horton asked if she could email these reports to Todd Samuelson and Jason Sempler at HJ Umbaugh & Associates. He thought it would be beneficial to them as they make financial recommendations to the County.

Councilor Clear asked about the negative amount in fund #214 Courthouse Security. Auditor Guingrich thought it had to do with the new locks installed in the Courthouse unexpectedly costing more than the grant covered.

Councilor Horton asked Ms. Guingrich to research the two Jail bonds of $50,000 and $10,000. The jail was built in 1996/97. It may have to do with refinancing an escrow account about five or six years ago when an escrow came in late from Wells Fargo. One bond was paid off and the other one levied.

BUDGET HEARINGS

 

Councilor Horton would like to invite candidates who might be elected into office to sit in on the budget hearings for their potential office, just as he has invited Mr. James Annis to sit in on the Council meetings. It would surely be beneficial for them to do so.

ADJOURNMENT

 

There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn. Councilor Cain seconded the motion. Vote: Unanimous

 

 

 

___________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

 

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

 

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR