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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on September 21, 2009 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President Richard Horton called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Bruce D Clear Raymond L Kramer Jr

Dennis D Cain

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the August 17, 2009 minutes. Councilor Clear seconded the motion. Vote: Unanimous

SPECIAL MINUTES

Councilor Kramer made a motion to accept the special September 8, 2009 minutes. Councilor Hendryx seconded the motion. Vote: Unanimous

 

WHITE COUNTY 2008 PAY 2009 TAX BILLS

Auditor Jill Guingrich said Technician Eric Storm is trying to retrieve information from the Government Utilities Technology Service (GUTS) computer software system to convert to the Manatron computer software system but is running into difficulties. A GUTS representative told Auditor Guingrich she asked for the wrong information. Auditor Guingrich said she asked for the information Manatron asked her to get. She told GUTS they have her permission to talk directly to Manatron in order to expedite the process. GUTS expressed disappointment in not being informed of the conversion. However, Auditor Guingrich said White County is still paying for GUTS services and is not ready to make the announcement and be cut off from those services in thirty days. The Auditor’s office is still hoping for a November due date so that tax settlement can occur by the end of the year. Once the conversion is done, the abstract can be turned in, and we can move forward with printing tax bills. President Horton suggested a letter from the County Attorney to give GUTS a little push.

 

WHITE COUNTY GENERAL FUND LOAN

Auditor Guingrich has learned there are certain State-mandated procedures to follow when the County is unable to pay back a loan in the time frame allotted. She is working with the Department of Local Government Finance (DLGF) on the proper procedure and wording for resolutions. Until the software conversion is complete and tax revenues come in, Ms. Guingrich said the County will need to borrow or transfer funds into the General Fund.

Council President Horton suggested transferring funds from the Rainy Day Fund because it is the most flexible, and he believes it can actually go into the General Fund to pay claims. Councilor Crabb said he would like to review the need month by month.

 

Auditor Guingrich explained the County Economic Development Income Tax (CEDIT) balance does not reflect money that has been “promised” to other funds. There is $480,000 approved for the Highway Department that has not been used at this time. The Fund report will not reflect the difference until the money is spent, because the claims are paid directly out of the CEDIT account. The State does not allow the money to be transferred to the department’s fund to then pay the claims. That is why the Highway Department turns in three additional sets of claims which include: Vera Sun money, CEDIT, and Solid Waste.

Councilor Carter wondered about setting a cap on the money in the Solid Waste Reserve Fund and then using the excess for the good of the County. He asked how big should it grow? Councilor Crabb said with the current uncertainty in the economy he would like to see it accumulate enough funding to run the County for a year should there be some sort of catastrophe. Councilor Cain said money just sitting there isn’t doing the taxpayers any good. Auditor Guingrich said, should the Council decide to put a cap on the money, the capped money could be put into an interest bearing CD to earn more. President Horton would like to seek advice from Umbaugh & Associates or the DLGF before making a decision. He also mentioned that Newton County does not save its Landfill money, but rather uses it.

Councilor Crabb said he would prefer using the Riverboat money if money is to be appropriated to the General Fund. Councilors Kramer and Clear agreed, since it is flexible for its use.

Councilor Carter made a motion to borrow $400,000 with a resolution from Solid Waste into the General Fund to be paid back by the end of the 2009 budget year, and to also advertise a transfer of $500,000 from the Rainy Day Fund into the General Fund for the following month. Councilor Hendryx seconded the motion.

Vote: Unanimous

WHITE COUNTY 2010 BUDGET HEARING

There being no objections to the second hearing of the White County 2010 Budget, Councilor Kramer made a motion to adopt the budget as presented. Councilor Clear seconded the motion. Vote: Unanimous

TOWN & LIBRARY BUDGETS

Auditor Guingrich presented the appropriate forms for the towns of Burnettsville and Monon for the Council to review. She also presented the same for the Brookston Public Library

Councilor Crabb made a motion to issue a nonbinding resolution to approve the budget for the towns of Burnettsville and Monon and the Brookston Public Library. Councilor Clear seconded the motion. Vote: Unanimous

HONEY CREEK TOWNSHIP BUDGET

Auditor Guingrich presented the financial information for Honey Creek Township, which was the last of the twelve Townships. Councilor Horton said he was informed by Trustee Tom Westfall that he was of the understanding the State was giving his prepared forms to the Auditor for the Council to review. Thus his apology for the delay in getting it to Auditor Guingrich.

Councilor Crabb made a motion to issue a nonbinding resolution to approve the budgets for all twelve of the Townships. Councilor Hendryx seconded the motion.

Vote: Unanimous

ADJOURNMENT

There being no further business to bring before the Council, Councilor Cain made a motion to adjourn. Councilor Crabb seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR