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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on October 19, 2009 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President Richard Horton called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Bruce D Clear Raymond L Kramer Jr

Dennis D Cain

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Secretary Barbara Nydegger asked to have minutes from a special Council meeting approved from September of last year. She said there were several meetings that month and although the September 29th minutes were typed, they were overlooked for approval.

Councilor Clear made a motion to accept the September 29, 2008 minutes. Councilor Kramer seconded the motion. Vote: Unanimous

MINUTES

Councilor Kramer made a motion to accept the September 21, 2009 minutes. Councilor Clear seconded the motion. Vote: Unanimous

MINUTES

Secretary Nydegger asked to amend the minutes that were approved for September 8, 2009 because she had omitted a notation about having the first reading of the White County Budget, and that there were no objections.

Councilor Carter made a motion to amend the September 8, 2009 minutes to include the first reading of the White County Budget, and that there were no objections. Councilor Kramer seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Probation $4,518.00 19-419-1-7 19-419-3-3

Internship Drug Testing

 

$1,100.00 19-419-2-1 19-419-3-3

Office Supplies Drug Testing

 

$ 946.00 19-419-2-2 19-419-3-3

Duplicating Drug Testing

 

$ 900.00 19-419-2-4 19-419-3-3

Special Forms Drug Testing

 

$1,413.63 19-419-2-5 19-419-3-3

Equipment Maintenance Drug Testing

 

$2,722.37 19-419-4-1 19-419-3-3

Machinery Drug Testing

 

$1,877.63 19-419-4-1 19-419-3-4

Machinery Transitional

 

$2,522.37 19-419-4-2 19-419-3-4

Remodeling Transitional

 

$ 778.35 19-419-4-2 19-419-3-5

Remodeling Telephone

 

Councilor Clear made a motion to approve the above transfers. Councilor Kramer seconded the motion. Vote: Unanimous

 

 

AMOUNT FROM TO

White County Veterans’ Affairs

$ 175.00 1-24-3-1 24-4-1

Veterans’ Conferences Capital Outlays

 

$ 235.00 1-24-3-5 24-4-1

Service & Repair Capital Outlays

 

Councilor Clear made a motion to approve the above transfers. Councilor Cain seconded the motion. Vote: Unanimous

 

 

White County Superior Court

$7,000.00 001-04-01-03 001-20-01-01

Bailiff (Circuit) Reporter (Superior)

 

$1,500.00 001-20-01-05 001-20-01-07

Clerical Part-time Pauper Counsel

 

$2,440.00 001-20-04-01 001-20-01-07

Officer Equipment Pauper Counsel

 

$2,000.00 001-20-04-02 001-20-01-07

Computer Equipment Pauper Counsel

 

$ 145.00 001-20-03-08 001-20-03-09

General Repair Copier

 

$ 600.00 001-20-03-10 001-20-03-11

Subscriptions Juror Meals

 

Auditor Guingrich said the $7,000 from the Circuit Court to Superior Court needs to be advertised as an additional appropriation rather than as a transfer.

Councilor Clear made a motion to approve the above transfers with exception of the $7,000 from White County Circuit Court to White County Superior Court. Councilor Carter seconded the motion. Vote: Unanimous

 

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY COMMISSIONERS

Legal services and expenses $ 10,000.00 $ 10,000.00

____ __________

TOTAL $ 10,000.00 $ 10,000.00

 

President Horton said at the beginning of the Horizon Wind Farm phase one, the County received a smaller check for County expenses which was put into the General Fund to pay for the legal fees. Since this is phase two, the money will go into the Horizon Wind Economic Development Fund to pay expenses from. Councilor Kramer said the first check was in the amount of $159,000 for legal fees, services and road agreements. Then three installments later of $640,000 each to be distributed at: 1) completion of construction, 2) at first anniversary, 3) at second anniversary. He said according to the draft, phase two was set up the same way. President Horton would like to wait until the first check arrives before appropriating the money to the Commissioners. Auditor Guingrich said there is $643,000 in the Horizon Wind Economic Development Fund.

Councilor Cain made a motion to appropriate the $10,000 from Vera Sun Economic Development Fund upon receiving the first check for phase two of the Wind Farm Project for services rendered. Councilor Crabb seconded the motion. Vote: Unanimous

 

 

REQUESTED ALLOWED

WHITE COUNTY ASSESSOR

2012 General Reassessment $ 75,000.00 $ 75,000.00 ____ __________

TOTAL $ 75,000.00 $ 75,000.00

 

Councilor Kramer made a motion to appropriate the above additional from Reassessment Fund #127. Councilor Hendryx seconded the motion. Vote: Unanimous

 

WHITE COUNTY SUPERIOR COURT

Auditor Guingrich said the $7,000 the Courts wanted to transfer is for the new employee’s paychecks. It will need to be advertised as an additional appropriation for Superior Court and a reduction for the Circuit Court.

Councilor Cain made a motion to deduct $7,000 from White County Circuit Court and to appropriate $7,000 to White County Superior Court once it has been advertised. Councilor Crabb seconded the motion. Vote: Unanimous

 

EMERGENCY MANAGEMENT COMPENSATORY TIME

Emergency Management Director Rose Brady said her deputy filled in for her while she had knee replacement surgery and has accumulated 154 hours overtime. She would like to pay some of those hours with the $5,000 part-time employee money that is in the budget. Councilor Clear said he would prefer first to keep those hours lower and to pay it out rather than allow the hours to build up. There needs to be a way to take time off after being out for an emergency. Councilor Cain said if he is out for an emergency one night, and needs to come in the next morning, maybe he could take off for the afternoon. Director Brady anticipates more compensatory time as she is expecting the hospital to call for help with traffic control if the H1N1 flu becomes more prevalent.

Councilor Clear said if Director Brady doesn’t monitor her deputy’s hours, he will be making more money than she is since she cannot get compensatory time. She said that is exactly what will happen when she pays him these hours. Councilor Clear said she might want to consider hiring a part-time person at a lower wage to help out at times and to use as back up, and to provide relief for her and her deputy. The consensus of the Council was to pay the hours with the part-time money.

 

WHITE COUNTY GENERAL FUND LOAN RESOLUTIONS

Auditor Guingrich brought the State-mandated resolutions to be signed by the Council on the loans they approved April 21, 2008 and August 29, 2008 from the Solid Waste Operating Fund to the County General Fund. Since the money was not able to be paid back, there needed to be extension resolutions done as well. She prepared the proper paperwork for the Council to sign. However she has further research to find out how to proceed since the loans have exceeded the six-month extensions.

In order to be in compliance with the State, Councilor Crabb made a motion to adopt Resolution #2009-10-19-01 for the temporary loan of $500,000 from Solid Waste Operating Fund to County General Fund made on April 21, 2008, and Resolution #2009-10-19-03 for an emergency extension for the same loan to now be paid back by June 30th 2009. Councilor Kramer seconded the motion. Vote: Unanimous

 

In order to be in compliance with the State, Councilor Kramer made a motion to adopt Resolution # 2009-10-19-02 for the Temporary Loan of $500,000 from Solid Waste Operating Fund to the County General Fund made on August 29, 2008, and Resolution #2009-10-19-04 for an emergency extension for the same loan to now be paid back by June 30th 2009. Councilor Hendryx seconded the motion. Vote: Unanimous

Councilor Kramer made a motion to adopt Resolution 2009-10-19-06 and Resolution 2009-10-19-07 for extensions on both loans that were previously extended to June 30, 2009 to now be paid back by December 31, 2009. Councilor Hendryx seconded the motion. Vote: Unanimous

President Horton said any money moved from the Rainy Day Fund to General Fund must be paid back. However, bills can be paid directly out of the Rainy Day Fund and not have to be paid back. He said it would be more work on the Auditor, but she is willing to do what it takes to keep track so it will be clear at budget time when the Council is trying to make sense of it all. Auditor Guingrich said she would do adjustments to show what fund bills were paid from so it won’t look like there is extra money. She would also make duplicate copies of bills to put with whatever budget it would normally be paid out of. She would suggest picking some of the largest bills out of different budgets so there won’t be as many to keep track of like the ambulance, insurance, NIPSCO, emergency response for the different towns, and Sheriff vehicles. President Horton thought focusing on the Commissioners’ budget rather than the different departments would be better, but he’d like to give Auditor Guingrich some leeway in deciding what bills would be best and present it to the Council. Councilor Cain would like to use the Riverboat money since it, too, is flexible and works the same as the Rainy Day Fund; expenses paid straight out of it need not be paid back; but if it is transferred to another fund, the money must be reimbursed.

FAMILY & CHILDREN’S FUND

Auditor Guingrich said the remaining money from the Family and Children’s Fund and the Children’s psychiatric Residential Treatment Services Fund went into the Levy Excess Fund. Auditor Guingrich asked the Council to adopt a resolution to transfer the money to the Rainy Day Fund as per Council request.

Councilor Kramer made a motion to adopt Resolution #2009-10-19-05 to transfer the remaining balances of the Family & Children’s Fund and the Children’s Psychiatric Residential Treatment Services Fund in the Levy Excess Fund in the amount of $473,010.34 to the County Rainy Day Fund. Councilor Carter seconded the motion. Vote: Unanimous

2008 PAY 2009 TAX BILLING UPDATE

Auditor Guingrich said she was disheartened after a conference call with the new computer software company, Manatron, last Friday, October 16. She was expecting to find out when they were ready to start training. Instead she found out the two months of information and data Computer Technician Eric Storm had gotten from the old software company, Government Utilities Technology Service (GUTS), and sent on to them October 5th, either wasn’t what they wanted or didn’t work. Manatron representatives tried dealing directly with GUTS and were very specific in their request. GUTS refused and only provided the State required format. She learned this will be a six to nine week conversion process which is now down to four to seven weeks. Then Deputy Bill Heiny will do the abstract for the State to process and approve before the Treasurer sends the bills to print. The due date could be in January. Councilor Clear said his understanding was it was probably going to be just as late if the County stayed with the old system, so he still feels we are better off in the long run. Auditor Guingrich agreed. She said Deputy Heiny has been working daily with Elaine Overdorf, Business Analyst with Manatron.

Auditor Guingrich said the Treasurer’s office is willing to take up to 75% of the previous year’s tax bill. It would cause too much extra work and paperwork and cost to the County to do refunds. She wants to avoid any extra work that could slow down next year’s tax bills. President Horton said there are groups of people whose taxes will surely not be going down, that could pay 100% (like farmers). People will want to pay as much as possible in 2009 to be able to claim it on their federal income tax returns.

Auditor Guingrich said she, Deputy Heiny, Treasurer Geisler, and Assessor Downey are going to meet with Scott Allen from the Herald Journal Newspaper about the details of the tax bills. President Horton would like to be there, as well as any of the Council who can attend. He would like to have minutes from that meeting sent to the Commissioner of the Department of Local Government Finance, Tim Rushenberg and County Attorney George Loy. The meeting with Reporter Allen will be Thursday, October 22, 2009 at 8:00 AM.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Crabb made a motion to adjourn. Councilor Kramer seconded the motion. Vote: Unanimous

 

 

 

 

___________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR