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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on November 16, 2009 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President Richard Horton called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Bruce D Clear Raymond L Kramer Jr

Dennis D Cain

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilor Kramer made a motion to accept the October 19, 2009 minutes. Councilor Cain seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Circuit Court $8,000.00 1-4-1-3 1-4-2-2

Bailiff Law Books

AMOUNT FROM TO

White County Building Dept. $ 200.00 1-29-3-2 1-29-401

Vehicle Fuel Paper Storage

 

Councilor Carter made a motion to approve the above transfers. Councilor Hendryx seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATIONS

BE IT ORDAINED BY THE County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

REQUESTED ALLOWED

WHITE COUNTY COMMISSIONERS

HJ Umbaugh & Associates $ 25,000.00 $ 25,000.00

Legal Fees

 

George Loy $ 15,000.00 $ 15,000.00

Legal fees

__________ __________

TOTAL $ 40,000.00 $ 40,000.00

 

 

REQUESTED ALLOWED

WHITE COUNTY SUPERIOR COURT

Salary $ 7,000.00 $ 7,000.00

____ __________

TOTAL $ 7,000.00 $ 7,000.00

REDUCTION IN FUNDS

REQUESTED ALLOWED

WHITE COUNTY CIRCUIT COURT

Salary $ 7,000.00 $ 7,000.00

____ __________

TOTAL $ 7,000.00 $ 7,000.00

Councilor Kramer made a motion to appropriate the funds for the Commissioners from the Horizon Wind Economic Development Fund, and the funds for the Superior Court from the Circuit Court Funds. Councilor Clear seconded the motion. Vote: Unanimous

REQUESTED

WHITE COUNTY SHERIFF’S DEPARTMENT

Utilities $ 30,000.00

­­­­__________

TOTAL $ 30,000.00

 

Sheriff Roberts asked if money from the wind mills or waste management could be used to cover utilities. He also suggested money from Emergency 911 or Community Corrections might be available since he pays their utilities as well. Councilor Clear said it appeared enough money remained in other areas of the Sheriff’s budget and he wondered if this could be a transfer instead of an additional appropriation. He said “Garage and Motors” has a $68,000 balance with only 45 days left to use it. Sheriff Roberts was unaware he could transfer money out of one category to use in another category. Auditor Guingrich explained he need only turn in the request for the Council’s approval. He will prepare the transfer paperwork for the December Council meeting.

 

WHITE COUNTY HEALTH DEPARTMENT

White County Health Department Head Gwynn Rusinek passed out a letter announcing her retirement on March 1, 2010. After March 1st, she will be available as needed for consulting and training. The Tobacco Master Settlement money would cover the consulting and training costs.

The letter also included the White County Health Department Board’s recommendation that Linda Taff continue at her current position for January and February. The Tobacco Master Settlement funds would cover her salary for those two months, and she would continue to pay her portion of insurance and PERF. The Board asked the Council to cover the employer’s total cost for those two months of $847.44 for insurance and $182.35 for PERF.

White County Health Board President James Stradling said Ms. Taff is the primary data entry person. There is a 48-hour window to enter all the data from the time immunizations are administered; and a new supply will not be sent until all the previous supply is depleted and the information is processed to the Comprehensive Development Center. Mr. Stadling said this would be the worst time to lose clerical support at the rate the H1N1 is being used. Ms. Rusinek said grant money is being used for the H1N1 clinics, nurses, and data input.

Councilor Clear made a motion to continue paying the County portion of insurance and PERF for Ms. Taff through January and February of 2010 because of the H1N1 immunizations. Councilor Carter seconded the motion. Vote: Unanimous

 

Ms. Rusinek said at budget time the Council reduced the Health Maintenance Fund #97 for 2010 to $6,200, but it is required by the State to have $20,000. In fact, the State funds the $20,000. Auditor Guingrich said that can be corrected at the beginning of the new year. Council President Horton said to put the matter on the agenda to track the progress.

Ms. Rusinek said she thought the Council had asked the departments to cut back 8 to 10% on the 2010 budgets, and yet the Health Department was cut back 16%. She said she has tried to do her part over the years at keeping the Health Department budget as low as possible.

Before advertising the opening for Ms. Rusinek’s position, Mr. Stradling would like to know what salary the Council will pay her replacement. Ms. Rusinek feels her position should be paid at a level one because it is the department head position. This position does vital records (i.e. birth and death certificates), claims, payroll, grants, and orders supplies. President Horton said the Council will make a decision in December so Mr. Stradling can begin the replacement process.

AREA PLAN ATTORNEY SALARY

Charlie Anderson, Area Plan Commission (APC) Board Member, said the Attorney hired last year for Area Plan has requested a $2,000 raise for 2010. Mr. Anderson said Area Plan Director Joe Rogers turned in the budget proposing to spend 10% less than the year before as the Council requested, and it included the $2,000 raise the attorney asked for. He said litigation costs should come in under budget both this year and next, which proves his worth. Both APC Board Members and Board of Zoning Appeals (BZA) want the attorney back next year. If the attorney doesn’t come back, and they have to look for another one, it could be difficult to get the quality needed, as there were only two resumes turned in the last time. Mike Smolek, also with APC, said spending more up front on the attorney to save considerably more in the court room is a big savings in the long run. Councilor Clear says the changes Mr. Rogers has made in the office have helped with the costs as well. He said the salary was already increased from $5,000 to $10,000 in order to hire this attorney last year. APC and BZA member Gerald Cartmell said the attorney agreed to work for Area Plan for $10,000, but he also said he could not guarantee to do that again the next year.

Mr. Rogers said he has tried to structure the office in such a way as to work with violators so that fewer make their way to court. He intends to continue down that road.

President Horton said the collected fines go into the General Fund. Councilor Kramer said the legal fees cannot be collected in small claims court unless it was documented before going to court. Mr. Smolek said it’s fine that the money goes into the General Fund, however, it would be nice to know how much the lawyer is making the County from court proceedings.

President Horton said he cannot justify giving the lawyer a raise, when no one on the County payroll received a raise. Councilor Kramer said although Department heads turned in reduced budgets, the Council had to cut an additional $800,000 because of further projections from the State saying to expect an 8% cut in revenues. Eight County employee positions were eliminated and the County home was shut down.

Mr. Smolek said the Area Plan and Building Department fee schedules should be high enough to be self-sustaining. Councilor Kramer said there are other offices that could be self-supporting, but it doesn’t work that way. Director Rogers had asked the attorney if the four fewer meetings scheduled next year would help compensate for the lack of a raise. The attorney said he didn’t believe the agency he represents would accept any less than $12,000 because they already had a $22,000 shortfall during the first nine months. Mr. Rogers said by the way they compute the attorney’s hours it will probably be closer to a $30,000 shortfall by year’s end.

Long time BZA board member Charles Mellon thought occasional help from the County’s attorney should suffice. He thinks the attorney might not have to come to meetings with the board. The attorney spends a lot of hours going through materials, and then gives it to Mr. Rogers, who then brings it to the board. Mr. Mellon was impressed when the attorney was in Texas; a fill- in came and had on-the-spot answers. President Horton said the attorney hired is actually “in training”, so he would take more time going over materials than what another attorney would take.

The Councilors wanted to stick with the decision they made at budget time to not give out any raises for 2010.

 

WHITE COUNTY SHERIFF

Sheriff Roberts is planning to hire a replacement for a jailor who will be leaving. He is hoping to hire someone who is certified, and preferably a male to help equalize the number of male and female jailors.

Sheriff Roberts reported the Department of Corrections (DOC) has recently paid up through August about $200,000. The jail is currently housing 28 DOC inmates.

 

WHITE COUNTY HIGHWAY TRUCK

White County Highway Department Superintendent Steve Brooke is looking into replacing the truck that was recently in a wreck. He said the truck was scheduled to be replaced anyway. He may have enough money left from “Chip and Seal” to cover the cost.

 

TAX BILLS

Auditor Guingrich passed out a schedule with target dates for the Auditor’s Office. Some of which include: computer conversion completion target date of December 4, 2009; send abstract to State Dec. 23, 2009; send tax bills January 8, 2010; due date for 2008 pay 2009 taxes January 29, 2010. Also included is a target due date for the Spring 2009 pay 2010 taxes of May 25, 2010. President Horton said to do whatever it takes to get tax bills out; even if overtime is needed or hiring part-time employees to help out. Getting tax bills out is the number one priority.

 

RESOLUTION TO BORROW FOR GENERAL FUND

Auditor Guingrich said it costs an average of $133,000 for payroll and $300,000 for claims per month. Since there hasn’t been a tax collection, she has a resolution to request two $500,000 loans to the General Fund to cover expenses through the end of the year.

Councilor Hendryx made a motion to approve a $500,000 temporary loan resolution # 2009-11-16-01 from Solid Waste Operating Fund (59) to the General Fund. Councilor Cain seconded the motion. Vote: Unanimous

Councilor Crabb made a motion to approve a $500,000 temporary loan resolution # 2009-11-16-02 from County Economic Development Incremental Tax to the General Fund. Councilor Kramer seconded the motion. Vote: Unanimous

COMMISSIONERS BUDGET

Auditor Guingrich gave the Councilors each a copy of the Commissioners’ budget to find the large items that should or could be paid out of another fund.

 

ADJOURNMENT

There being no further business to bring before the Council, Councilor Kramer made a motion to adjourn. Councilor Cain seconded the motion. Vote: Unanimous

 

 

 

___________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR