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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on March 17, 2008 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President Richard Horton called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Bruce D Clear Raymond L Kramer Jr

Dennis D Cain

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilman Kramer made a motion to accept the February 19, 2008 minutes. Councilman Clear seconded the motion. Vote: Unanimous

ADDITIONAL APPROPRIATION

BE IT ORDAINED by the County Council of White County, Indiana that for the expenses of said Municipal Corporation the following additional sums of money are hereby appropriated and set apart out of the fund. Herein specified and subject to the laws governing the same.

 

REQUESTED ALLOWED

HIGHWAY DEPARTMENT $51,538.00 $51,538.00

Users Right of Way Fund

 

White County Highway Department Superintendent Steve Brooke said based on the Highway Department’s budget and the amount of roads maintained by the County there is about $3,000.00 to spend per road mile. To give the Council an idea of how far $3,000.00 would go, he said $3,000.00 would buy 700 tons of stone, and it takes 500 tons of stone to cover a one mile stretch of road.

Councilman Cain made a motion to appropriate the above additional from the Users Right of Way Fund. Councilman Clear seconded the motion. Vote: Unanimous

 

GENERAL FUND

Auditor Guingrich said the White County General Fund only has $133,000.00, and will soon be out of money. Until the County has settlement with the State, Mr. Heiny from the Auditor’s Office advised an advance draw of $500,000.00. Councilman Cain asked approximately what the monthly expenditures are from the General Fund. Auditor Guingrich said Payroll runs $133,000.00 and claims from $100,000.00 to $200,000.00. She said there are a lot of big claims at the first of the year, and they should start going down. Settlement should happen before the rest of the budgeted funds are needed.

 

AREA PLAN

Director of Area Plan, Diane Weaver, said the Area Plan Commission formed a committee of some of their members to review the plans for Planned Unit Developments (PUD) before the public meetings. PUDs are much larger than subdivisions, more involved, and too time-consuming in the public meetings. Mrs. Weaver has been paying the PUD Committee out of the Plat Committee Budget which started with $2,500.00 and hasn’t been utilized. She has been paying the five members $50.00 per meeting. She would like to pay them $70.00 per meeting. Mrs. Weaver said the Area Plan Commission pay was raised from $50.00 to $70.00. The Board of Zoning Appeals was raised from $50.00 to $100.00. The reason committees started getting paid in the first place was to get people to serve. The PUD committee meets only as needed. This month they met twice; some months not at all. Denny Sterrett is the only member who is a County employee, and she only pays him if they meet in the evening. So far they have met during working hours. The meetings last approximately two hours, but there is time put in before the meetings as well. Councilman Crabb said if the money was in the budget, he didn’t see why she could not pay them more. However, he feels in the case of Mr. Sterrett, it comes along with the job and should not be paid extra. Mrs. Weaver said he is compensated for his work with the Area Plan Commission. She said she would be able to transfer funds from another area if the Plat Committee fund was used up.

Councilman Clear made a motion to raise the Planned Unit Development Committee pay from $50.00 per meeting to $70.00 per meeting. Councilman Hendryx seconded the motion.

Vote: 6 Yeah 1 Nay, Councilman Cain

BUILDING DEPARTMENT

Building Department Head Dave Anderson wanted to give his part-time employee, Mike Rupel, the same percentage raise that he, himself, received this year. He was told part-time people did not get raises this year. Last year money was left over in the part-time budget because Mr. Rupel took vacations. This year the floods have created more work for the building department, and there will not be enough money in the part-time budget to cover his work. The Federal Emergency Management Agency (FEMA) will cover overtime hours. Mr. Rupel is doing nearly all of the building department work, and Mr. Anderson is spending all of his time on the flood work. Auditor Guingrich said Mr. Rupel made $15.00 an hour in 2006 and $16.50 in 2007. There was an additional $5,000.00 added to the part-time fund in the budget to cover the raise. Auditor Guingrich said if Mr. Rupel were to receive the same 1.5% increase as the full time County Employees received, it would increase his pay to $16.75. Mr. Anderson would like to pay him $17.00 an hour this year, and he’d like to have him full-time. It is hard to find someone who can do his job, and he doesn’t want to lose him. President Horton said he will be meeting Wednesday with the County Attorney, and will check to see if the County Budget would need to be amended to accomplish a raise for Mr. Rupel. Mr. Anderson said the part-time pay is not intended to use taxpayers’ money, but rather building department funds. Councilman Crabb said it is probably time to raise the fees since they have not been raised for seven years.

 

WHITE COUNTY FIRE DEPARTMENT

Fire Department Chief Shane Swaim is looking for funds to match the grant the department has applied for. He passed out sheets with the cost listed out for “Mobile 800 Radios” that would allow all of the White County Fire Departments to communicate on the Statewide Mutual Aid Channel at operational level. It is the difference of having only officers communicating to those from surrounding Counties or the State through the mobile 800 radios and then relaying information to everyone on the scene, versus everyone on the fire scene being able to communicate with all the different entities.

Chief Swaim said Pulaski and Tippecanoe County are running on the Statewide Mutual Aid Channel. He said Jasper has the system, but has set it aside because surrounding areas are not on it yet.

He said the State will not honor a grant for both the Fire Department and the Emergency Management Agency (EMA) for the same request of radios. It is one agency or the other. Chief Swaim said if the EMA is fully funded through a grant and the Firefighters Grant was not implemented, the cost to the Fire Department would be $230,700.00. If the EMA did not receive any funding and the Fire Department did, the cost to the EMA would be $67,672.00. If the EMA would supply radios for all of their departments and the firefighters through their grant, the cost for both agencies would be $0.00.

Since both agencies have approval for their prospective grants, and the Emergency Management already had plans to use their grant toward part of the radios, Chief Swaim is trying to find funding for the Fire Department’s portion ($67,672.00) to match the grant the Fire Department will be receiving.

 

WASTE MANAGEMENT

Auditor Guingrich passed out the past December’s Waste Management Final Disposal Fee report sheet. She said Waste Management receives $2.65 per ton for in-state trash and $2.90 per ton for out-of-state. The report shows December’s revenue was $145,330.00, of which half goes into the Solid Waste Reserve Fund (123) and half goes into Solid Waste Operating Fund (59). Liberty Township also receives money, but that is not reflected on the report she passed out.

Councilman Cain asked if Ed Gutwein was still a County employee. Auditor Guingrich said he is receiving unemployment pay since he has been taken off the County payroll. However, the County still pays him through a grant for contractual work.

 

ADMINISTRATIVE LEVELS

Councilman Crabb said Advisor Mary Jo Pool read through the job descriptions and looked for those that seem to set apart one level from another to come up with five administrative levels. A possible rough draft was passed out with five administrative levels and descriptions. The department heads and elected officials are not included in the administrative levels.

Councilman Cain said the start and cap salary figures for each level will be adjusted each year by the same percentage or increase as the raises given.

 

ADJOURNMENT

There being no further business to come before the Council, Councilman Kramer made a motion to adjourn. Councilman Crabb seconded the motion. Vote: Unanimous

 

__________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR