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BE IT REMEMBERED that a regular meeting of the White County Council was held at the White County Building at Monticello at 9:00 A.M. on April 21, 2008 for the purpose of discussing the additional appropriations and other business that might come before the membership.

 

Council President Richard Horton called the Council meeting to order in joint session with the Commissioners. The following members were present:

 

Richard G Horton Kevin L Crabb Gary W Hendryx

Dennis E Carter Bruce D Clear Raymond L Kramer Jr

Dennis D Cain

 

 

For content of joint session, see Commissioners’ minutes.

 

MINUTES

Councilman Kramer made a motion to accept the March 17, 2008 minutes. Councilman Clear seconded the motion. Vote: Unanimous

TRANSFERS

The following transfers were received:

 

AMOUNT FROM TO

White County Health Dept. $295.56 175-1000-2-3 175-1000-1-2

Equipment Salary

 

Council President Horton asked Auditor Guingrich if she knew why this transfer was being requested so early. Ms. Guingrich thought it had to do with Perf from last year, but was uncertain. She will look into it and report back with the Council next month. Councilman Clear pointed out the precise amount indicates it was for something in particular.

Councilman Crabb made a motion to table the transfer until more information could be obtained. Councilman Carter seconded the motion. Vote: Unanimous

 

 

AMOUNT FROM TO

White County Circuit Court $1,000.00 1-4-4-2 1-4-1-11

Computer Pauper Attorney

 

Councilman Clear questioned why the Pauper Attorney Budget hasn’t been adjusted at budget time so the Judge doesn’t have to do transfers every time the department needs more money in that fund.

Councilman Cain made a motion to accept the above transfer. Councilman Hendryx seconded the motion. Vote: Unanimous

 

 

 

AMOUNT FROM TO

White County Highway Dept. $35,000.00 4-402-1-12 4-402-2-22

Heavy Equip. Operators Calcium Chloride/Salt

 

$15,000.00 4-404-1-11 4-402-2-41

Mechanics & Welders Road Signs

 

$50,000.00 4-402-1-11 4-404-2-21

Truck Drivers Gas & Oils

 

Councilman Crabb made a motion to approve the above transfers. Councilman Clear seconded the motion. Vote: Unanimous

 

HEALTH DEPARTMENT NEW HIRE

Auditor Guingrich believes the new hire mentioned in the Health Department Head, Gwynn Rusinek’s letter is actually a replacement for the part-time pool inspector. President Horton said the letter Ms. Rusinek sent did not mention the new employee as a replacement or as part-time, but simply as a new hire.

Councilman Cain made a motion to accept the new hire so long as the position is a part-time position. Councilman Kramer seconded the motion. Vote: Unanimous

 

HOUSE BILL 1001

Treasurer Cathy Gross passed out copies of the White County Treasurer’s Monthly Financial Statement for February, which was the most current, balanced Statement. She explained that although the General Fund is tight because the County has not had settlement yet, there are plenty of funds in the lockbox and in Certificate of Deposits (CD’s). Once the County has settlement, the remainder of the 2006 (pay 2007) tax collections will be put in the sweep accounts for distribution. Until settlement happens, which will probably be at the end of May, Ms. Gross keeps the money where it can earn the most interest. She said the collections were up from the usual $23,000,000.00.

The “Now Accounts” column is property tax money paid at the banks. The money stays there until settlement. However, in order to have an account at each bank in which to do business, each account maintains a $2,500.00 balance.

The “Cash Management” column is the actual sweep account that is made up from license excise tax and state credits. It earns daily interest, and is swept daily as well. The interest earned in Cash Management doesn’t compare to that earned in Lockbox or CD’s.

The “Innkeepers”, “CDC”, and most of the “License Branch” are not for County use.

Ms. Gross also mentioned the Treasurer’s office has been accepting advance payments for the 2007 (pay 2008) taxes. That has allowed schools, libraries, cities and towns to make advance draws, in which they have already received nearly 95% of the funds they would get at final distribution. Ms. Gross said even with a delayed settlement period in which the County will have to pay interest, it’s actually a wash because the County is earning interest on the money being held until settlement. Out of the $5.882 million in CD’s, $4.7 million is for County use. However, Treasurer Gross said the CD’s have never been used since she or Dixie Geisler was Treasurer, and she would hate to see them be used, or at least not go below $2.5 or $3 million. It is the CD’s that grow from the earned interest income. Councilman Crabb wondered if the Council should set a limit to how low the CD’s can go.

Ms. Gross said according to the State Auditor, Carroll County is in a mess because for years the Auditor never balanced in the General Fund, and the Treasurer never totally balanced with the bank. Since the County couldn’t balance, the State didn’t honor levies, and the County was forced to cash in CD’s to pay the bills.

Ms. Gross said the White County Auditor & Treasurer Offices do not move forward until they balance. Ms. Guingrich and Ms. Gross talked with the State Auditor last week, and he was very complimentary to the careful efforts White County has taken to be sure everything balances, and all the numbers are correct. Although it causes a delay, it is a worthy delay.

Treasurer Gross believes House Bill 1001 is going to push local government to be the bad guys and implement the Local Option Income Tax. She said there will be meetings coming up to explain House Bill 1001 that she hopes to attend, and will inform the Council of the dates and times should anyone choose to attend.

WHITE COUNTY GENERAL FUND

Auditor Guingrich asked to borrow $500,000.00 from the Solid Waste Operating Fund to cover General Fund expenses until the County has settlement in four to six weeks. Ms. Guingrich said former Auditor Mary Jo Pool had put together numbers showing the decline in revenue over the past four to five years. She will get that report from her to give the Council. Ms. Gross said the Council might consider borrowing from the $60,000 to $75,000 her office generates monthly from investments.

Councilman Crabb made a motion to borrow $500,000.00 from the Solid Waste Operating Funds to be reimbursed at settlement. Councilman Kramer seconded the motion.

Vote: Unanimous

DEFIBRILLATORS

Prosecutor Robert Guy told the Council the Prosecutor’s Office purchased defibrillators for the first and third floor of the Courthouse, and one for the annex building. About a dozen county employees have been trained in their use.

 

WHITE COUNTY FINANCES

Councilman Kramer requested that the Auditor and/or Treasurer make reports like the ones presented today available on a regular basis so the Council can make better informed budget decisions. He noted how helpful the information shared today was to a newcomer to the Council and even to the terminology used in the Courthouse Offices versus that used in his office. President Horton said this year will be a conservative year at Budget time, and he will write a letter for the Council to approve, asking office holders to be frugal in their budgets.

 

BUDGET HEARINGS

President Horton asked everyone to check his/her calendar for budget hearing dates of Monday, August 4, Wednesday, August 6, and Thursday, August 7. Each is to let Auditor Guingrich know if those dates are good.

 

 

 

TOWNSHIP ASSESSORS

President Horton asked what kind of training the Township Assessors receive. Auditor Guingrich said they have to be level certified. Karen Hatter, Lisa Downey, Megan Tribbett, and Mike Smolek are the only Assessors certified at a level two. She said with the possibility of some losing their jobs based on changes made in legislation, the County may not want to pay for them to have training until the Council knows who is staying.

Ms. Guingrich said it would be wise for every office to get approval from the Council before going to conferences, meetings, and/or training that involves County funding to go. She mentioned there are employees who go to every meeting available at the County’s expense and others who don’t go to any. That would help the Council to know what’s happening, and would make employees more accountable.

Councilman Clear made a motion in light of the recent changes in legislation, that Assessors need to have the Council’s approval to attend any conferences, meetings and/or training sessions. Councilman Crabb seconded the motion. Vote: Unanimous

 

WORK STUDY COMMITTEE

Councilman Crabb said he and Councilman Clear will be meeting with Advisor Pool, and they will be ready to start the Work Study Meetings. The Council decided to have a meeting around 8:00 AM on Monday, May 19, 2008 (before the regular Council meeting).

 

ADJOURNMENT

There being no further business to bring before the Council, Councilman Kramer made a motion to adjourn. Councilman Hendryx seconded the motion. Vote: Unanimous

 

 

 

 

 

___________________________ ___________________________ ___________________________

RICHARD G HORTON, PRESIDENT DENNIS E CARTER GARY W HENDRYX

___________________________ ___________________________ ___________________________

DENNIS D CAIN KEVIN L CRABB RAYMOND L KRAMER JR

___________________________ Attest: ___________________________

BRUCE D CLEAR JILL GUINGRICH, AUDITOR