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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, June 1, 2009, beginning at 8:00 a.m., in the White County Building, 2nd floor, Commissioners’ conference room.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and Commissioners’ Secretary Donya Tirpak.

Commissioner Heimlich called the meeting to order.

MINUTES

  • Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting on May 18, 2009, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll for June 1, 2009, as presented, seconded by Commissioner Schmierer. Vote: Unanimous

CLAIMS

  • Commissioner Schmierer made a motion to approve and pay the claims as advertised for June 1, 2009, with the exception of excluding the claim paid to R & W Excavating for $1,071.00 under the Cum Bridge fund, seconded by Commissioner Burton. Vote: Unanimous

TIOGA BRIDGE

Don Ward, County Engineer, appeared before the Commissioners giving another report on Tioga Bridge.

Mr. Ward said that he received a call from INDOT’s LaPorte District saying that they have been receiving calls from the central office asking why White County isn’t taking the stimulus package on rehabilitating Tioga Bridge. INDOT told Mr. Ward that the money is there and they would like White County to use it.

Mr. Ward said that the cost to the county will be nothing more than what it is going to cost to finish the engineering plans. He said that Mr. Barker could have the plans completed and ready for letting in 30 days and the project could start this fall.

  • Commissioner Burton made a motion to go ahead with the application for stimulus money for the Tioga Bridge project only if it won’t cost the county any additional funds, seconded by Commissioner Schmierer. Vote: Unanimous

AREA PLAN – PERMIT FEES

White County Area Plan Director Joe Rogers presented a copy of the White County Area Plan Fee Schedule.

Mr. Rogers said his department needs to be able to provide a copy of a zoning map if anyone should request one. The current fee schedule doesn’t list a fee for this service and he is requesting the commissioners to allow him to amend the fee schedule. The cost of making a copy of the zoning map will be $5.00 per page (one section). The copy will be made in the Surveyor’s office.

  • Commissioner Schmierer made a motion to approve the amendment to the Area Plan Fee Schedule, Zoning Map Copy $5.00 per page (one section), seconded by Commissioner Burton. Vote: Unanimous

Mr. Rogers also presented the following ordinance that was approved on March 2, 2009, requesting signatures for his files.

ORDINANCE ADOPTING WHITE COUNTY AREA PLAN FEE SCHEDULE AND FINES FOR ZONING VIOLATIONS

ORDINANCE NO. 09-03-02-01

WHEREAS, it is the duty of the White County Commissioners to adopt certain fees and costs associated with the submission of applications and requests for permits to the White County Area Plan Commission and Board of Zoning Appeals; and

WHEREAS, it is also the duty of the White County Commissioners to adopt fines for violation of the White County Zoning and Subdivision Ordinance;

NOW THEREFORE, BE IT HEREBY ORDAINED, by the Board of County Commissioners of White County, Indiana, as follows:

1. That the fees and costs pertaining to White County Area Plan Commission and Board of Zoning Appeals applications and permits shall be assessed pursuant to Exhibit “A” attached hereto and made a part hereof. .

2. Any person, firm, or corporation who violates, disobeys, omits, neglects or refuses to comply with any of the provisions of the ordinance may be fined no less than Ten Dollars ($10.00) no more than Three Hundred Dollars ($300.00) for each violation. Each day that a violation exists shall constitute a separate violation. If payment is not received within terms, a late fee of $50.00 per month will be added to the fine.

PASSED AND ORDAINED by the Board of Commissioners, White County, Indiana, this 2nd day of March 2009

TAX BILLING SOFTWARE

Council President Horton said that the council put together a committee (auditor, assessor, council member, and treasurer’s office) about a year ago to discuss how the county can get the property tax billing back on track in 2010.

Mr. Horton said that about three months ago it became apparent that there was an issue with software compatibility with the Treasurer’s office compared to the other offices.

Mr. Horton said that the committee would like to make the recommendation to the commissioners to switch the software from GUTS to Manatron.

White County Attorney George Loy said that the county’s existing contract is currently with GUTS and if there is to be a conversion to Manatron that there will be a “period of time” that we have to allow the conversion to take place. There is also a 30 day cancellation notice period that is required by GUTS.

White County Auditor Jill Guingrich said that since they have already paid for this year’s maintenance agreement with GUTS, there would be a short period where they will be paying for two software services during the conversion period. She said that GUTS is aware that we have issues with them but they are not aware that we are converting to Manatron.

Tim Lacy, Manatron Sales Representative, was available discussing the benefits of the county switching back to Manatron. If this is approved, they will start the conversion later this month.

Mr. Lacy outlined the contracts and said that the Manatron Tax Software package (which will be used in the Auditor’s, Assessor’s, and Treasurer’s Offices) consist of the following:

One time license fee $59,800

Annual Software Maintenance fee $26,000

One time professional fees $33,845

Annual professional services fee $ 1,200

20 Days of training $24,000

One time hosting fee $ 6,000

(Payments made over the internet)

  • Commissioner Burton made a motion that we enter into a contract with Manatron for their MVP Tax Software service, seconded by Commissioner Schmierer. Vote: Unanimous

There being no further business to come before the Commissioners, the board was adjourned.

____________________________ ______________________________ ____________________________

John C. Heimlich, President Steve Burton, Vice President Ronald Schmierer, Member

ATTEST: _________________________

Jill Guingrich, Auditor