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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, August 3, 2009, in the White County Building, 2nd floor, Commissioners’ Conference room at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also present was the White County Attorney George Loy, White County Auditor Jill Guingrich, and Commissioners’ Secretary Donya Tirpak.


  • Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting held on July 20, 2009, seconded by Commissioner Burton. Vote: Unanimous


  • Commissioner Burton made a motion to approve the payroll for July 20, 2009, as presented, seconded by Commissioner Schmierer. Vote: Unanimous


  • Commissioner Schmierer made a motion to approve and pay the claims as presented for August 3, 2009, seconded by Commissioner Burton. Vote: Unanimous


Commissioner Schmierer said that for every employee that drives a county vehicle, he wants to make it a requirement that all gas receipts must be turned in with the fuel charges invoice. He said that he does not want to see any “statements” submitted for payment; all claims must have the original invoice along with gas receipts.

Commissioner Schmierer also stated that he wants to see a mileage claim submitted with the invoice detailing all destinations and mileage for every day. He said that there was a claim for fuel charges submitted for payment and he questions all of the fuel that they went through.

Commissioner Heimlich and Commissioner Burton agreed that this is something that definitely needs to be done.

The Commissioners instructed their secretary to submit a memo out to the departments (except the Sheriff and Highway Dept.) that have county vehicles.


White County Highway Superintendent Steve Brooke said that the Wind Farm is working on the roads and he feels that they are doing a suitable job.


Don Ward, County Engineer, reported that the embankment problem is about done. He said that they over ran the cost of the project by $19,000; $14,000 of that was for shock rock.

CR 50 E.

Mr. Don Ward reported that the construction engineering work and staking on CR 50E, is underway.

The original contract, with Don Ward, for the construction engineering was $11,000, which was increased in August 2008 to $25,000. Mr. Ward said that he has now used all of that money up and he is now asking for $15,000, which will increase the amount to $40,000.

Mr. Ward requested signatures approving Addendum No. 2 for an additional $15,000.

Commissioner Heimlich said that this money would be paid out of the VeraSun Economic Development Fund.

  • Commissioner Burton made a motion to approve Addendum No. 2 to contract with Don Ward for engineering on the new CR 50E, seconded by Commissioner Schmierer. Vote: Unanimous


Connie Neininger, Economic Development Director, said that she has been working with Edwin Buswell and Randy Mitchell of K-IRPC on a grant from the U.S. Economic Development Administration for stimulus funds for the Wolcott Corridor.

Connie explained that the EDA application now wants the county to own all of the land, which at this time is impossible. She is currently working with Senator Hershman and they have put together a letter that will be sent to Lt. Governor Becky Skillman explaining how the county owning the land would be very difficult.

Connie also said that EDA is also asking if we would go ahead and turn in an application. She said that we would be asking for 50% of the project, which will be approximately $2 million. American Structurepoint is giving her updated cost estimates that will be submitted with the application.

Commissioner Schmierer asked where the other half of the grant is going to come from if she receives the $2 million. Connie reminded the Commissioners that they had previously agreed that if her office could come up with the funds, the county would issue an EDIT bonds for the rest. She also said that Rail American had agreed to give the county 89 acres along the Wolcott Corridor.

  • Commissioner Schmierer made a motion to sign the letter to Lt. Governor Becky Skillman and sign the grant application to EDA, seconded by Commissioner Burton. Vote: Unanimous


White County Attorney George Loy presented a standard LPA agreement for 6th Street; between Ricky Road and US 24. He said that they need this done quickly because it is on schedule for the August 12th letting.

Commissioner Heimlich discussed revisions that still needed to be made with the numbers according to Joe Grinstead with American Structurepoint.

  • Commissioner Schmierer made a motion to approve signing the LPA Agreement with INDOT contingent on the revisions, seconded by Commissioner Burton. Vote: Unanimous

There being no further business to come before the board, their meeting was adjourned.

_________________________ __________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President Ronald Schmierer, Member

ATTEST: _________________________

Jill Guingrich, Auditor