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BE IT REMEMBERED, that the White County Commissioners held a regular meeting on Monday, December 7, 2009, at the White County Building, 2nd floor, Commissioners Conference room at 8:00 a.m.

Commissioners present were: President John C. Heimlich, Vice President Steve Burton, and Commissioner Ron Schmierer. Also Present was the White County Auditor Jill Guingrich, White County Attorney George Loy, and the Commissioners Secretary Donya Tirpak

MINUTES

  • Commissioner Schmierer made a motion to approve the minutes as presented for the regular meeting on November 16, 2009, seconded by Commissioner Burton. Vote: Unanimous

PAYROLL

  • Commissioner Burton made a motion to approve the payroll as presented, seconded by Commissioner Schmierer. Vote: Unanimous

CLAIMS

  • Commissioner Schmierer made a motion to approve and pay the claims as presented, seconded by Commissioner Burton. Vote: Unanimous

COMBINED SEWER OVERFLOWS (CSO)

Mayor Jason Thompson explained that twenty years ago it was okay to dilute the sanitary sewers with rainwater before they disposed of it into the streams. Today they are held to higher standards and this is no longer allowed.

In 2002, the City of Monticello did submit their long-term Combined Sewer Overflows (CSO) plan to IDEM and in 2008, IDEM submitted it back to the City requesting some changes. Currently, they have revised the plan and it is now back in the hands of IDEM waiting on approvals.

In the CSO plan, Mayor Thompson said that Monticello has been designated as a “sensitive area” because of our primary contact in our recreational waterway areas. There are very few communities in the State of Indiana that have been designated as a sensitive area and because of this, we are held to the highest standards.

Mayor Thompson presented three cost estimates that were presented to them in their CSO plan.

1. The first cost estimate was a “Transport & Treat” for $14,850,000. This would consist of transporting as much as they can, putting in a Wet Weather Treatment Facility, and putting in a release sewer plant on Maple Street.

2. The second option would be a “Transport & Store” for $23,470,000. This would consist of storing all of the rainwater in a deep tunnel and treat it as the dry weather comes.

3. The third option would be a “Complete Separation” for $23,850,000.

Mayor Thompson said that they are going to submit to the State that they will do the first option with their ultimate goal to be at option three in the next 20 years. Having such a small community, Monticello only has 1,774 sewer customers. Putting the $14.85 million burden on theses customers would cost them about $8,370 per residential sewer customer.

To save some cost to the city residents, Mayor Thompson said that they did receive a $600,000 grant for the $1.9 million National Homes project, applied for a grant with the Disaster Recovery Funds for the storm water project by the old hospital, and most recently, they just spent $40,000 relining old sewer pipes along the old North Main area.

Mayor Thompson asked the Commissioners to help with the burden of the cost, but not with funds from the county. He feels that since the City of Monticello is held to such high standards, because of the tourism industry, that the burden shouldn’t fall just on the 1,774 sewer customers. He asked the Commissioners for the possibility of raising the Innkeepers Tax, transient tax, which will help the tourism and alleviate the burden on our taxpayers. The current tax is at 3%, which brings in no less then $130,000 for the SFLECC a year. He said that if they could raise the percentage, he would put that money in a Storm Water Fund, which would be used just for the CSO plan and CSO projects.

As a city, Mayor Thompson said he feels that it is their obligation to seek out all different areas to fund these mandated projects by the State. Very soon, they will be told whether their plan is approved and they will have to stay on schedule to start getting things done until 2029.

Commissioner Heimlich said that the Innkeepers Tax was implemented in 1996 by the Commissioners and Council but he does recall that the State Legislature approved it in 1997. He wasn’t for sure how increases are handled but they would look into it.

HAPPY TAILS

Anna Kimberly, Happy Tails President, discussed the last time she appeared before the Commissioners in October. At that time, she requested to switch the funds that are paid to euthanize an animal to pay for a wellness exam. The wellness exam will consist of spaying or neutering the pet and giving it vaccinations so the pet can be put up for adoption.

Anna explained that under the proposed plan, when the White County Animal control picks up a stray cat or dog, it would be taken to either Dr. Carl Hites or Dr. Jim Kinnard. She said that the cost for euthanasia is $60 to $100 but the vets have agreed to give the county a special rate of about $50 to prep an animal for adoption. They will then bill the county.

Commissioner Heimlich explained that after the pets have been treated, they would then go to Happy Tails to be put up for adoption. They only have room for 20 animals and once they’re full, the animals will go to the vets and they will do what they normally did.

The Commissioners said that they were in favor of doing this for Happy Tails.

CONTRACTS – ASSESSORS OFFICE

Tyler Technologies - Reassessment

White County Assessor Lisa Downey appeared requesting signatures to Amendment #1 from Tyler Technologies. The amendment extends the original reassessment contract dated April 13, 2009, to one year for the reassessment. All references to the 2011 General Reassessment are herby changed to read 2012 General Reassessment. The completion date is also changed to read before March 1, 2012.

White County Attorney George Loy said that he has reviewed this with Lisa and he doesn’t have any problems with it at all.

  • Commissioner Schmierer made a motion to approve Amendment #1 for the contract with Tyler Technologies for reassessment, seconded by Commissioner Burton. Vote: Unanimous

Crowe Horwath – Software Testing

Assessor Downey also presented a contract from Crowe Horwath LLP for Phase II Software Certification Testing for $7,250. The State is requiring every county to have this done and we are required to hire a third party vendor.

Assessor Downey explained that the software certification test would test all of the offices (Treasurer, Auditor, and Assessor) software to make sure that they are compatible. Having only four vendors out there that can do this, Assessor Downey felt comfortable going with Crowe because they have the most experience working with the State. She said that the money would be paid out of the reassessment fund.

White County Attorney George Loy said that he would like the Assessor to get more quotes from other vendors.

Indiana Assessment Services- Consulting

Assessor Downey presented a contract from Indiana Assessment Services. The contract will provide the Assessor with 40 hours of consulting services for real property assessment by answering technical and procedural real property assessment questions. The cost for this contract service is $7,000. This annual contract has been approved by the Commissioners since 1997 and the rate has always been the same $7,000.

  • Commissioner Schmierer made a motion to enter into a contract with Indiana Assessment Services for 40 hours of consulting services for $7,000 for one year, seconded by Commissioner Burton. Vote: Unanimous

ACCEPT BIDS FOR 2010 HIGHWAY DEPARTMENT SUPPLIES

White County Attorney George Loy announced that the White County Commissioners did advertise for the request of bids for the 2010 Highway Department Supplies. At this time, Attorney Loy opened the submitted bids from the following:

ITEM 1: UNLEADED GASOLINE

1. Co-Alliance, Chalmers, IN

2. Petroleum Traders Corp., Fort Wayne, IN

3. City Fuel & Heating, Inc., Monticello, IN

ITEM 2: DIESEL FUEL #1, #2, & PREMIUM

1. Petroleum Traders Corp., Fort Wayne, IN

2. City Fuel & Heating, Inc., Monticello, IN

3. Good Oil Co, Inc., Winamac, IN

ITEM 3. TIRES & TUBES

1. McCord Tire Group, Monticello, IN

2. Pomp’s Tire Service, Inc., Wolcott, IN

ITEM 4. CRUSHED LIMESTONE

1. Vulcan Materials Co, West Lafayette, IN

2. Hanson Heidelberg Cement Group, Monon, IN

3. U.S. Aggregates – Delphi, Delphi, IN

ITEM 5. ROAD GRAVEL, CEMENT GRAVEL & ICE SAND

1. Segal’s Delta Trucking, Inc., Reynolds, IN

ITEM 6. A.E. GRADES OF BITUMINOUS MATERIALS

1. Asphalt Materials, Inc., Indianapolis, IN 46268

ITEM 7. COLD MIX PATCHING MATERIAL

1. Rieth-Riley Construction Co., Lafayette, IN

2. Central Paving, Inc., Logansport, IN

ITEM 8: BITUMINOUS COATED PAVING MATERIAL

1. Rieth-Riley Construction Co., Lafayette, IN

2. E & B Paving, Inc., Rochester, IN

3. Central Paving, Inc., Logansport, IN

4. Milestone Contractors, Lafayette, IN

ITEM 9: RENTAL OF EQUIPMENT

1. Segal’s Delta Trucking, Inc., Reynolds, IN

2. Rieth-Riley Construction Co., Lafayette, IN

Commissioner Heimlich asked if there was anyone whose bids were not opened. There was no response. The Commissioners said that they would take the bids under advisement and award them on December 28, 2009.

TOWN OF CHALMERS

Marcus King, Town Council President for the Town of Chalmers, submitted a letter to the Commissioners requesting financial assistance. They are requesting $4,375, from the county’s Economic Development Wind Farm fund to cover the cost of repairing and resurfacing S 21st Street after having the water and wastewater lines installed.

  • Commissioner Burton made a motion to ask the County Council for additional appropriations for $4,375 from the Economic Development Wind Farm fund to reimburse the Town of Chalmers for the cost of repairing S 21st Street, seconded by Commissioner Schmierer. Vote: Unanimous

RECYCLE – FORKLIFT REPAIRS

White County Recycling Director Dawn Girard said that she has a forklift that has been broke down for about two months and she asked the Commissioners what they would like her to do. She did some research and found out that the cost of renting a forklift would be $800 to $900 a month, the price of a new one would cost $7,000 to $8,000, and the cost of buying a remanufactured engine would cost $4,901.82.

Commissioner Schmierer said that he wants to take this under advisement and see what they can find in the next two weeks.

Director Girard asked the Commissioners for permission to move $4,942 over to the Solid Waste Operating money before Libby turns in her claims on December 11th. PERMISSION GRANTED

LAKEVIEW HOME

  • Commissioner Burton made a motion to contract with R.W. Gross and Associates, Inc., to do the survey of the County Home for $3,675.00, seconded by Commissioner Schmierer. Vote: Unanimous

There being no further business to come before the board, the Commissioners adjourned their meeting.

_________________________ __________________________ _______________________

John C. Heimlich, President Steve Burton, Vice President Ronald Schmierer, Member

ATTEST: _________________________

Jill Guingrich, Auditor